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09-25-1986 - Special/Public Hearing - ~. r , ~ . ~ u Q CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND PUBLIC HEARING SEPTEMBER 25, 1986 MINUTES Mayor Baugh called the meeting to order at 7:00 P.M. in the Community Center. He stated that the items on the agenda are: 1) Resolution on millage #86-R-40, 2) Second & Final Reading of Budget Ordinance 86-0-27, 3) Action on Resolution 86-R-40, and 4) Action on Ordinance 86-0-27. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Present Present Present Also present was Mrs. Karen Rickelman, Data Processing Coordinator/Assistant Finance Director. Mayor Baugh requested a motion to open this up for reading of the ordinance and resolution and going to the Public Hearing. Councilman Asting so moved. Councilman Inman seconded the motion. Motion CARRIED 5-0. Mrs. Rickelman read Resolution 86-R-40 by title only. RES. 86-R-40 - A RESOLUTION ADOPTING A CERTIFIED MILLAGE RATE OF 6.300 MILLS PER $1,000.00 ASSESSED VALUATION FOR THE CITY OF EDGEWATER, FLORIDA, FOR THE FISCAL YEAR 1986-1987, WHICH REPRESENTS AN EIGHTEEN POINT THREE FIVE (18.35) PERCENT INCREASE OVER THE ROLLED BACK RATE OF 5.323; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFECTIVE DATE. Mrs. Rickelman then read Ordinance 86-0-27. ORD. 86-0-27 - AN ORDINANCE SETTING A FINAL BUDGET AND APPROPRIATING REVENUES TO BE COLLECTED FOR THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1986, AND ENDING SEPTEMBER 30, 1987, SETTING FORTH REVENUES AND EXPENDITURES OF THE GENERAL FUND AND VARIOUS ITEMS THEREOF; THE FEDERAL REVENUE SHARING FUND; THE WATER AND WASTEWATER FUND; THE WATER AND WASTEWATER DEVELOPMENT FUND; THE REFUSE COLLECTION FUND; AND THE SPECIAL ASSESSMENT FUND; SHOWING A MORE DETAILED BREAKDOWN BY "EXHIBIT A"; REPEALING ALL ORDINANCES OR RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR PUBLICATION OF THIS ORDINANCE, AND PROVIDING FOR AN EFFECTIVE DATE. She stated the General Fund revenue for 1986-87 is anticipated to be $3,245,880. and they expect to collect $1,101,464. in ad valorem taxes. She said they expect to expend $3,245,880. She read the expenditures in the various departments: City Council - $69,896; F & A - $227,982; Legal Counsel - $46,150; Planning and Development - $123,232; Other governmental services - $135,612; Law enforcement - $775,843; Fire and Rescue - $194,620; Code Enforcement - $132,559; Civil Defense - $2,384; Public Works - $923,226; Library - $173,716; Parks and Recreation Department - $391,798; and Special Recreational Facilities - $48,862. She stated they had $60,500 in unappropriated funds in Federal Revenue Sharing which they appropriated to Public Works for an ice machine, tools, and two five-yard dump trucks. She continued that in Water and Wastewater they anticipate revenues of $1,592,345 and expenditures of $1,592,345; in Water and Wastewater Development they anticipate revenues of $545,000 and expenditures of $545,000; in Refuse Collection they anticipate revenues of $479,400 and expenditures of $479;400; in Special Aisessment Fund they anticipate revenues of $214,632 and expenditures of $214,632. Mrs. Rickelman stated that some of the items that necessitated raising the millage rate are: increased budget in Planning and Development due to state mandated need to update the Comprehensive Plan; four additional patrolmen and related expenses for the Police Department; reimbursing volunteer personnel for training and addition of fast attack truck and inability to use Fire district funds to offset costs for servicing this district in the County due to the funds being used to repair the County fire vehicle they let us use; Code Enforcement Department due to addition of a full time assistant code enforcement officer; Public Works due to addition of mechanic, streets to be resurfaced of 4.1 miles, street signs replaced that were not in compliance, payments on purchase of paving equipment, purchase of Bell property, and one-third cost of paving new roads for2.5 miles; Parks and Recreation due to increased personnel, there was a need to pay for lifeguards at Menard-May Park, and increased expenditures of recreational impact fees on new recreational facilities. - .. I. o o Mrs. Rickelman stated they lost about $100,000 of Federal Revenue Sharing and they had to make that up in ad valorem taxes. She added that as of October 1st the City is going to be self-insured and they appropriated $220,000 from unappropriated funds for the General Fund portion of the $300,000 needed; plus $150,000 needed to apply for a grant to build the new Library on the new Banyon Tree site purchased this year. Mayor Baugh then asked for Council comments and there were none. He then asked for public input. Bill Klein, 2910 Needle Palm, said the 40% increase is a lot and he realizes they're losing revenue sharing. He said theyput$220,000 for self-insurance and are shooting at a million dollars in about five years, and he wondered what the City would do if there's a problem in those five years. Mayor Baugh said the money would come from that fund and the target they're talking about is one million dollars and if there are claims against it, that amount would be put back in, and it could be ten years. Mr. Klein asked how they'd recover it if there's an accident more than $220,000 liability. City Attorney Alvarez explained the Florida Statutes establish a cap of $100,000 or aggregate per occurrence of $200,000 for which a municipality or county can be liable for an accident or claim, and if the judgement is in excess of those figures, then the judgement goes to Tallahassee through the claims bill procedure. He pointed out that since 1975 when the Statutes first came into effect, there have been about 15 claims involving municipalities and research shows most died in committee. He added that's the procedure that will be followed. Mr. Klein then asked about the four additional Policemen and if they'll be hired right away. Mayor Baugh said that's how it was agreed to do. Mr. Klein asked if the Chief can hire them as soon as they're trained. Councilman Asting said they're provided for in the new fiscal budget. Mr. Klein said he's representing Florida Shores and is chairman of the Florida Shores Action Committee. He said they're wondering if sewers for Florida Shores are included in this 40% increase. Mayor Baugh advised him there is a meeting this next Monday for the plans they've been working on for about a year for the sewer for the Florida Shores area. Mr. Klein asked if any of this money in the budget is planned for it and when it's for. Mrs. Rickelman said there's $100,000 budgeted in the Water and Waste- water Development Fund for the capital improvement program which could be used for sewer in that area if the plan is adopted. Mr. Klein noted that $100,000 is just a drop in the bucket. Mr. Klein asked about the increase for the one-third cost in Florida Shores. Mrs. Rickelman explained they're going to pave 2.5 miles more roads and they budgeted for new construction with one-third to come from the General Fund and the other two-thirds from the customers on both sides of the road. Mr. Klein asked what they appropriated last year for one-third for Florida Shores. Mrs. Rickelman said they're paving more than they budgeted for and it's over five miles. Mr. Klein said it's about time after 25 to 30 years, and he added that people in Florida Shores don't think they have adequate Police protection and four more is not enough. James Hatfield, 236 Old County Road, said that when they took office two years ago the budget was $1,887,000 and now it's double that at $3,245,000. He said he hasn't seen any improvements in this area for 25 years. He stated they appropriated money for things they shouldn't have. He said they'll have to pay for years and will leave their children indebted. Mr. Hatfield referred to various items in the budget that were increased, including the raise of 100% for the Council members. He commented on the dangerous situation with the lift station near where he lives. Mayor Baugh noted that the budget was $2,297,000 when they took office in December 1984, and the increase in population, and school children, caused the increase in the recreational area. Mr. Hatfield asked about he lift station being con- sidered unsafe and Mayor Baugh said he thought so for 10 years. Mayor Baugh explained the City has grown from 3,500 to 12,000 and it takes money to run this size City. Mayor Baugh also pointed out that we don't get utility taxes back into the General Fund budget and this was set up years ago by the bond issue. Mrs. Rickelman noted that it was $429,000. There was a discussion about the total amount of the bond issue and when it would be paid off. -2- Council Special Meeting & Public Hearing Minutes September 25, 1986 ~ ~ o o .' Councilman Asting suggested that anyone interested in the sewer system in Florida Shores attend the Monday meeting with the consulting engineers. He pointed out that this Council has increased the police force by two in the current budget and four in the next budget, based on the Chief's evaluation of needs for protection. Mr. Klein asked if the Chief was given four policemen and the equipment. Councilman Asting replied he will get the necessary equipment, and he asked Chief Schumaker if he will have enough equipment. Chief Schumaker replied that he'd asked for one non-pursuit vehicle that would have little effect on the safety of the City, but would have been of assistance in the department. Mr. Klein then asked what type of contract they have for legal counsel for $46,150. Mayor Baugh replied it's an annual contract with so much per month. Mr. Klein asked if that covers everything. Mrs. Rickleman stated that the retainer is $2,000 and anything over normal Council requests such as litigation, is separate. Councilman Rotundo pointed out this is the same amount he received last year with no increase. Mr. Klein asked the amount to date and Mrs. Rickelman said it was $40,426 through August 31st. City Attorney Alvarez noted that out of this budget comes fees for outside consultants and money paid in judgements. He stated that the hours and time he spends and his records are open to the public. He pointed out that when he took office the legal budget was exceeding $100,000. City Clerk Martinez agreed it was $119,000 then. City Attorney Alvarez noted that it has been constantly reduced each year and his charge is in the range of $35 and he pays his own secretary's expenses. He reviewed the amounts of money they have saved, plus the riverfront property that was cleared, in the different litigation he's undertaken. He said the City is going self-insured and all claims will have to be investigated by his office and settled or litigated. Mr. Klein asked if the $220,000 should be in the legal department if all judgements corne out of it. City Attorney Alvarez reviewed how these are handled, and again stated his records for the past four years are open for review. Mr. Walton, Sabal Palm Drive, asked if the City Attorney gets $500 an hour and City Attorney Alvarez replied it's $35 an hour. Mr. Walton then asked if the 18% increase is for sewers in Florida Shores. Mayor Baugh replied the budget increase is not for sewers, but for operation of the City. Mr. Walton said he pays his one-third for improvements and asked if they'll tear the roads up and Mayor Baugh replied no, only new construction can be charged and it's a one time thing. Mr. Walton asked how long this 18% is for and Mayor Baugh replied it's for this next fiscal year. Mr. Walton asked if they can vote on this for next year and Mayor Baugh reviewed the procedure of budget workshops, and adoption of the budget. Mayor Baugh noted that the County reassessed everything in the County, which has a lot to do with the increase in taxes. Mayor Baugh requested a motion to adjourn the Public Hearing and go into the regular meeting. Councilman Prater so moved. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Action on Resolution 86-R-40 - Mrs. Rickelman read this Resolution in its entirety. Councilman Asting moved to adopt the Resolution. Councilman Rotundo seconded the motion. Motion CARRIED 3-2. Councilman Prater and Mayor Baugh voted NO. Action on Ordinance 86-0-27 - Mrs. Rickelman read this Ordinance, including the total amounts in the various funds. Councilman Asting moved to adopt the Ordinance. Councilman Inman seconded the motion. Motion CARRIED 3-2. Councilman Prater and Mayor Baugh voted NO. Mayor Baugh requested a motion to adjourn. Councilman Inman so moved. Councilman Asting seconded the motion. Meeting was adjourned at 7:45 P.M. Minutes submitted by: Lura Sue Koser -3- Council Special Meeting & Public Hearing Minutes September 25, 1986 . , ., . , ~\ , \ '" (.) Q Signature page only for minutes of Council Special Meeting and Public Hearing held September 25, 1986. ATTEST: Approved this October Excused COUNCILMAN - ZONE TWO 7ul~ta~ COUNCILMAN - E THRE ~~ ~A~.,n/~ ~OUNCILMAN - ZONE FOUR ~~~ MAYOR -- Council Special Meeting & -4- Public Hearing Minutes September 25, 1986 ~5 ~ 7-~ Y/?:J