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09-08-1986 - Special Q o CITY COUNCIL OF EDGEWATER SPECIAL MEETING SEPTEMBER 8, 1986 MINUTES Mayor Baugh called the meeting to order at 7:00 PM in the Community Center. He read the items on the agenda. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Excused Present Present Also present was Mrs. Karen Rickelman, Assistant Finance Director. Mayor Baugh requested a motion to go out of the Special Meeting and go into the Public Hearing. Councilman Inman so moved. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Public Hearing on Millage Rate - Mrs. Rickelman read Resolution 86-R-40 by title only. RES. 86-R-40 - A RESOLUTION ADOPTING A CERTIFIED MILLAGE RATE OF 6.300 MILLS PER $1,000.00 ASSESSED VALUATION FOR THE CITY OF EDGEWATER, FLORIDA, FOR THE FISCAL YEAR 1986-1987, WHICH REPRESENTS AN EIGHTEEN POINT THREE FIVE (18.35) PERCENT INCREASE OVER THE ROLLED BACK RATE OF 5.323; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Public Hearing on FY-1987 City Budget as advertised - Mrs. Rickelman read the budget ordinance by title. ORD. 86-0-27 - AN ORDINANCE SETTING A FINAL BUDGET AND APPROPRIATING REVENUES TO BE COLLECTED FOR THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1986, AND ENDING SEPTEMBER 30, 1987, SETTING FORTH REVENUES AND EXPENDITURES OF THE GENERAL FUND AND VARIOUS ITEMS THEREOF; THE FEDERAL REVENUE SHARING FUND; THE WATER AND WASTEWATER FUND; THE WATER AND WASTEWATER DEVELOPMENT FUND; THE REFUSE COLLECTION FUND; AND THE SPECIAL ASSESSMENT FUND; SHOWING A MORE DETAILED BREAKDOWN BY "EXHIBIT A"; REPEALING ALL ORDINANCES OR RESOLUTIONS IN CONFLICT HEREWITH; PRO- VIDING FOR PUBLICATION OF THIS ORDINANCE, AND PROVIDING FOR AN EFFECTIVE DATE. She briefly went over the items in the budget, highlighting the following: Total budgeted estimated revenue from ad valorem is $1,101,464.00; other revenues to be collected from electricity, telephone, and other franchises, professional occupational licenses, cigarette taxes, state revenue sharing, and others, for a total of $2,144,416.00, with a total anticipated revenues of $3,245,880.00. She read the total expenditures from the General Fund are proposed to be: City Council - $69,896, Finance & Administration - $227,982, Legal Counsel - $46,150, Planning & Development - $123,232, Other Governmental Services - $135,612, Law Enforcement - $775,843, Fire & Rescue - $194,620, Code Enforcement - $132,559, Civil Defense - $2,384, Public Works - $923,226, Library - $173,716, Parks & Recreation Department - $391,798, and Special Recreational Facilities - $48,862, for a grand total of $3,245,880. Mrs. Rickelman said they have leftover from Federal Revenue Sharing funds of $60,500 and they plan to spend it for tools, ice maker, and two five-yard dump trucks. She pointed out that Federal Revenue Sharing funds have stopped unless renewal is accomplished over the next few weeks and the City won't be receiving about $100,000 they received previously. Mrs. Rickelman stated they anticipate revenues of $1,592,345. in the Water- Wastewater Fund and also anticipate spending $1,592,345. in that fund. She pointed out there's no rate increase budgeted in this fund. Mrs. Rickelman stated they anticipate revenues of $545,000. in the Water and Wastewater Development Fund, and anticipate spending that same amount. She noted that it's mainly going to the loan on the expansion of the water plant on West Park Avenue. Q o Mrs. Rickelman stated they anticipate revenues for the Refuse Fund to be $479,400. and anticipated expenditures of that amount. She pointed out there is also no rate increase budgeted in this department this year. Mrs. Rickelman stated they anticipate revenues in the Special Assessment Fund of $214,632. with expenditures the same amount. Mrs. Rickelman then reviewed some of the highlights of the various increases in the General Fund, such as: Planning and Development due to the mandated update of the Comprehensive Plan; Law Enforcement due to addition of four officers which will total 21 sworn officers, plus the expenses to man or equip those officers with vehicles, clothing, etc.; Fire & Rescue due to purchase of a new fire pumper with a payment to the volunteer firemen to reimburse them for training sessions and meetings in regard to the fire training. She pointed out the Fire Department gets $32,000 from Volusia County and this offsets the expenses in the fire district and is used to repair the fire pumper they loaned the City. She continued with the increases explanation: Code Enforcement Department due to increase from part time to full time for a code enforcement officer; Public Works Department due to one-third cost to the City for paving and they budgeted for 4.1 miles of road resurfacing, which is rehabilitation of existing paved streets, and 2.5 miles of new roads, and the balance due on the Bell property off Wildwood off Park Avenue to serve as an easement for Wildwood residents when flooding occurs in that area, with part to be from recreation fees to serve as a park area. She pointed out also included is the payment for the loan for the paving equipment purchased and a steel wheel roller to help with road construction. She continued: Library due to $150,000. which is required to have on hand to apply for a matching grant, which they hope to get from Federal or State to help build the library on the Banyon Tree site; Parks and Recreation Department due to increases in parks to handle increased growth with additional personnel and hiring lifeguards for Menard May Park, which is required. She pointed out it's only money from the recreation impact fee to improve the existing parks they bought the land for. She continued: Special Recreational Facilities has no major increase except for insurance and due to high costs for insurance the Council decided to go self-insured as of October 1,1986, and they'll put $300,000 in a pooled insurance fund and each department pays $21,666 which is split 15 ways, with a $25,000 premium on the property. Mrs. Rickelman stated the Federal Revenue Sharing Fund is deleted unless it's renewed by Congress and with $60,500. left over, they anticipate spending in Public Works Department. Mrs. Rickelman pointed out they started with over one million dollars in the hole at budget sessions and they cut it down as far as they could but growth hasn't paid for itself as fast as it should because of the wait for taxes. She explained that was the reason for the increased millage. She pointed out most other cities receive utility taxes for revenue in the General Fund but we don't receive it because they're pledged to the water and sewer department as long as there's a debt against that system. Mayor Baugh asked what the amount is and Mrs. Rickelman replied it's $350,000 a year we don't receive in revenue. Mayor Baugh asked for audience input. Ray Vath, 1824 Lime Tree, asked Council to reconsider because Tomoka Landfill is going to be closed and trash will cost more money. Mayor Baugh clarified that trash is disposed of in the incinerator which decreased the amount taken to Tomoka. Councilman Rotundo stated that Tomoka is supposed to be open for five years. Mr. Vath then spoke on the charge for water when it's not used, because he hates to pay for something he doesn't get. Mayor Baugh explained the bond issue requirements. Mr. Vath stated he has to guarantee the credit of all his tenants and they don't have to put the deposit in their names. Mayor Baugh said he's talked to realtors about it and they ask the people to put it up front as a security deposit, and the water is shut off after a certain period of time. -2- Council Special Meeting Minutes September 8, 1986 o o Public Hearing (Continued) Alice Murphy, 230 North Riverside Drive, spoke at length regarding the lot purchased for alleviate the flooding problems at Wildwood. She stated that the developer should be responsible for any flooding problems as he created the subdivision and made the money. Mayor Baugh explained the land was purchased for recreation and other City activities and the back lot is the way to get in and out of Wildwood and for emergency services. He also pointed out that the developer did not own the property the City purchased. There was further discussion about Mrs. Murphy's thought that the developer should pay any costs involved. Mrs. Murphy then asked what services a vacant lot in Florida Shores receives such as fire, police, recreation, or streets. Mayor Baugh explained the fire service is there. Mrs. Murphy stated mobile home owners pay less than people with vacant lots and the others are using all the facilities. Mayor Baugh explained mobile homes are determined by the State. Mrs. Murphy stated they're bringing mobile homes south of the City and they won't cover their share. Mrs. Murphy then asked what amount of money Bingo makes and Mayor Baugh replied the City doesn't have Bingo. Mrs. Murphy said she isn't against helping the Fire Department but they should open their books and let them see what they have. Gary Lamb, Fire Chief, stated they don't go to people at any time and ask for anything, and only have fund raising events, and the telephone solicitations are from union representatives and not from our fire department. Mrs. Murphy stated there's money in the budget for them. Mayor Baugh pointed out that if we had a paid fire department we would pay about $300,000. Mrs. Murphy again said they should know where the money is. Mayor Baugh stated they know where the City's money is. Jake Lodico, 302 North Riverside Drive, spoke on the County's assessment of his home as he thought this hearing was for that purpose. He said they spend more for recreation now than on the entire budget before. He again referred to the County's valuation and Mayor Baugh suggested he talk to Ray Sheppard in the Tax Assessor's office. James Hatfield, 236 Old County Road, stated that the $3,345,000 budget is ridiculous, and they have a lot in there they don't need. He referred to the high water conditions on his road when it rains. He referred to the nine police cars parked out front at one time. He said the Police Chief is a professional and the people should get their money's worth. He said they have a better recreational facility in his home town than here. He added they're paying fees and being taxed to death. He referred to the amount of the budget when this Council took over and Mayor Baugh clarified it was $2,300,000 for the General Fund then. Mr. Hatfield then spoke against the additional recreational money. Mayor Baugh commended him as the only person to come to a budget session, noting what was cut out that was requested and that this Council is the first one to pave roads in this way. Councilman Asting pointed out it was close to 8 miles. Mayor Baugh stated their goal is to have every street paved. Mr. Hatfield then spoke on the fact that the Council always votes the same and there have been only three nays when he was at meetings, which doesn't look good. Mayor Baugh explained that they regularly meet with the City Clerk and other department heads and review the items on the agenda prior to the meetings. Mr. Hatfield said they give an impression that all five are cut and dried on their comments. Mr. Hatfield then spoke on the 15 departments for insurance. Mayor Baugh asked the cost to purchase insurance and City Clerk Martinez replied it would be in excess of $400,000 if they can get it. Mayor Baugh said they'll put $300,000. in the budget and if it's not used, they'll have that money next year. He noted they went by past experience and that the County is also self-insured. Mr. Hatfield then asked about the $750,000 for upgrading the water plant and Mayor Baugh replied it came from a loan of Sun Bank. Mrs. Rickelman noted it's paid from impact fees. Mayor Baugh noted that General Fund will not pay it off, and in 2019 the bond will be paid off. -3- Council Special Meeting Minutes September 8, 1986 , ~ . o o Public Hearing (Continued) - Henrietta Hodge, 2912 Willow Oak, asked for justification of a 19% increase this year. Mrs. Rickelman noted it's over the rolled back rate. Ms. Hodge said it's almost a 30% raise in taxes in two years. Mayor Baugh explained there are certain things a City needs to operate and they didn't have it in the past and they're upgrading the departments. Ms. Hodge spoke on her street being a raceway and trucks over one ton using it. Mayor Baugh suggested she talk to the Police Department, but the trucks can use it when they work in that area. He explained the taxes also go for the hospital, the County, and the School Board. Ms. Hodge asked if all that is included in the 19% and Mayor Baugh replied yes. Councilman Asting pointed out the tax increase amounts to about $1.00 a month, and with previous budgets they had the Federal Revenue Sharing of about $100,000 and they're now paying $300,000 for self-insurance. Councilman Inman stated with a $1,500 increase in valuation at his home he'll pay $16.69 difference over last year, and he thinks it's well worth the services of fire and police alone. He referred to the dope problem filtering into the City and they'll have more robberies and break-ins. Mayor Baugh noted the County reassessed most of the homes in Volusia County. Councilman Rotundo said the reason they went with 18.5 millage is the $65,000 down on the budget and increase in police cars and officers. Tom Sheridan, 1911 Willow Oak, stated in the past two years he's seen a continual waste of taxpayer's money. He referred to the Park Avenue bike path that was aborted because it wasn't planned, the Bell property had a survey for $2,500, and Menard Park had $800 for buoys and floats that lasted two days. He suggested Council clean up their act and spend money where it will do good and get some planning to spend the money for the taxpayers. Mayor Baugh then asked for questions on Federal Revenue Sharing. There were no questions. Mayor Baugh asked for a motion to go out of the Public Hearing and go into the regular Council meeting. Councilman Inman so moved. Councilman Asting seconded the motion. Motion CARRIED 5-0. Mayor Baugh called a five-minute recess at 8:00 P.M. He called the meeting back in session at 8:07 P.M. To introduce Ordinance 86-0-27 re: FY-1987 budget - City Clerk Martinez read this Ordinance. ORD. 86-0-27 - AN ORDINANCE SETTING A FINAL BUDGET AND APPROPRIATING REVENUES TO BE COLLECTED FOR THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1986, AND ENDING SEPTEMBER 30, 1987, SETTING FORTH REVENUES AND EXPENDITURES OF THE GENERAL FUND AND VARIOUS ITEMS THEREOF; THE FEDERAL REVENUE SHARING FUND; THE WATER AND WASTEWATER FUND; THE WATER AND WASTEWATER DEVELOPMENT FUND; THE REFUSE COLLECTION FUND; AND THE SPECIAL ASSESSMENT FUND; SHOWING A MORE DETAILED BREAKDOWN BY "EXHIBIT A"; REPEALING ALL ORDINANCES OR RESOLUTIONS IN CONFLICT HEREWITH, PROVIDING FOR PUBLICATION OF THIS ORDINANCE, AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Baugh stated this is first reading. Councilman Rotundo moved to adopt this Ordinance. Councilman Asting seconded the motion. Motion CARRIED 5-0. Recreation Director/Buildings and Grounds Maintenance Superintendent request for authorization to waive bid procedures for City Hall and new addition carpet- Mayor Baugh stated they don't have to waive the bid because it was under $3,000 and they only need authorization to buy the carpet for about $2,500. City Clerk Martinez clarified it's for City Hall and the new addition and they'd budgeted $5,000 for this item. Mayor Baugh requested a motion to go ahead and purchase this carpet. Councilman Asting so moved. Councilman Inman seconded the motion. Motion CARRIED 5-0. Recreation Director/Buildings and Grounds Maintenance Superintendent request to purchase heat pump system for new addition (over $2,000) - Mayor Baugh stated that this item was administratively withdrawn. -4- Council Special Meeting Minutes September 8, 1986 , . ....~ ... \. o o Public Works Superintendent - request to purchase slag under County contract prices - City Clerk Martinez read the September 4th memo from Public Works Superintendent Earl Copeland in which he requested approval to purchase slag rock for the road paving at a cost of approxi- mately $33,530. under County bid contract. Councilman Prater moved to grant him this request. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Planning and Zoning Board - request to establish tree removal permit fees (site plan only) - City Clerk Martinez read the August 21, 1986, memo from the Planning and Zoning Board which requested the establishment of fees for tree removal for site plans only. She said they need Council authorization to have the City Attorney draw this up in ordinance amendment form. Mayor Baugh asked what size trees they're referring to and City Clerk Martinez replied it's in the current tree ordinance for size and type but it doesn't have fees, so it's more for the enforcement end than for revenue. Councilman Asting moved to direct the City Attorney to prepare the amendment to the tree ordinance. Councilman Inman seconded the motion. Motion CARRIED 5-0. Mayor Baugh requested a motion to adjourn. Councilman Prater so moved. Councilman Rotundo seconded the motion. Meeting was adjourned at 8:13 P.M. Minutes submitted by: Lura Sue Koser ~ -V 1f4-- MA~ ' ~~ ~ ~ ILMAA~oki ~1 ~( ~ OMiCILMAN ::: ZON T 0 ~ t 7wt>~~ COUNCILMAN L/ZONE HREE _-ul~~ tS9 NCILMAN - ZONE FOUR ~ ATTEST: Approved this 15th day 0 se~b: R/-198-Lo MAYOR -5- Council Special Meeting Minutes September 8, 1986