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12-21-1987 - Workshop ~ u Q CITY COUNCIL OF EDGEWATER WORKSHOP DECEMBER 21, 1987 MINUTES Mayor Baugh called the Workshop to order at 6:00 P.M. in the Community Center. He stated the purpose was for the presentation by Dyer, Riddle, Mills & Precourt, Inc. of the technical aspects of the wastewater collection system improvements related to the Capital Improvement Program. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Excused Councilman David Mitchum Arrived Later City Attorney Jose'Alvarez Excused City Clerk Connie Martinez Present Chief Lawrence Schumaker Present Also present was Mr. Ron Ferland and Mr. Harold Nantz of Dyer, Riddle, Mills & Precourt, Inc., the City's consulting engineers; and Mr. Gerard Ferrara, the in-house City Engineer. Mr. Ron Ferland, Project Manager, introduced Harold Nantz, the Project Engineer for the wastewater system, explaining he's working on the grant funding and the 201 Plan and has worked with the staff on the Comprehensive Plan. Councilman Mitchum arrived at the meeting at this time, 6:04 P.M. Mr. Ferland stated they'll review the Florida Shores wastewater collection system and the City-wide wastewater improvements outside Florida Shores and the waste- water treatment plant improvements related to this to serve the increased flow. He explained they proposed three phases for the Florida Shores wastewater collection system, but those phases can be changed. Mr. Ferland explained the display of the gravity system with the different colored lines. He noted they try to layout conceptual design for the area to determine the amounts of shell or coquina rock since it effects the dewatering capabilities. He stated the total cost for Phase I would be $823,000. Mayor Baugh asked if that includes the lift stations and Mr. Ferland replied no. Mr. Ferland explained that Phase II has a 2.167 million construction cost and Phase III totals 2.021 million construction cost for the gravity collection system in Florida Shores. Councilman Rotundo asked if the section in yellow will take care of the what they have now without expanding the plant and Mr. Ferland replied yes, without expanding the treatment plant. Frank Roe, Juniper Drive, questioned the boundaries for the yellow colored areas. Mr. Nantz replied it's one block north of Indian River Boulevard and 18th. Mr. Ferland added that Mango is the eastern border and 27th is the southern border. Mr. Roe asked if the yellow section extends to 27th and Mr. Ferland replied that's Phase I. Councilman Rotundo asked if the lines there now are large enough or if they have to be enlarged. Mr. Ferland replied they're assuming the currently serviced area can be serviced by the lift station or continue as they are now and they'll not make any improvements in that area, and it's just a matter of convenience as to whether they hook into the lift station or cross the railroad tracks as they currently do. Councilman Rotundo questioned about when Radnor starts building and hook to our sewer line in the next year or so. Mr. Ferland explained that Radnor capacity was set aside to accommodate extension and expansion and it shouldn't affect this. Mr. Ferland pointed out they used a basis of one connection for every two lots and some people have three or four lots with single connections. Mr. Roe asked why Phase I doesn't extend further and Mr. Ferland replied it was using current plant capacity and if they go beyond that, they have to expand the treatment plant and that will be Phase II and Phase III. Mr. Roe pointed out it will cost more later. " o <) ~ Henry Scherz, 1011 Egret Court, asked how they calculate lift stations and Mr. Ferland explained the procedure, noting each lift station is a different size. Mr. Scherz again asked the basis and Mr. Nantz replied they used 300 gallons of flow per day and two lots per connection and each pump station is sized for that flow. Norman Billups, 1860 Pine Tree, asked if each lift station has a redundancy to the pump and Mr. Ferland replied each station is a double station with two pumps and only one is needed for the load, but the pumps will alternate for equal wear and tear, and they'll have a back up if one goes out. Mr. Ferland added they have 15 service areas. He explained the 18" line is the largest one and he reviewed the various sizes on the overlay. Mr. Ferland briefly reviewed paving and restoration, noting the cost was calculated at $650,000 but with information he just received, he felt he could lower that figure. He added they figured 15% contingency. Mr. Ferland reviewed totals for Phase I of $823,000 for the gravity collection system, two pump stations associated with it of $79,000 construction cost, force main cost of $202,000. due to the 18" line, repaving and restoration of $650,000. He noted this totals 1.754 million for Phase I wastewater collection system with the contingency of 15%. He reviewed the dewatering process. He said if they start construction in 1989, with a 2.2% inflation factor, the total Phase I collection system improvements is 2.061 million dollars. Mr. Ferland stated that Phase II has 2.167 for the gravity collection system, pump stations is $291,000, force main is $399,000, repaving and restoration costs of 1.552 million dollars, which will probably be reduced by about one-third or one-fourth, for a total cost for Phase II, assuming construction is in 1990, and escalation factor of 1.023, 3.3% inflation, of 5.203 million dollars. Mr. Ferland stated the cost for Phase III with a 1.045 escalation factor and if it's in three years, would be 4.703 million. Mr. Ferland stated the total cost for the wastewater collection system is 11.967 million for all three phases with the escalation figured on 12 to 18 month construction periods. He reviewed the breakdown of costs for Phase III. Frank Roe asked if they're ripping up the old roads for repaving and Mr. Ferland replied yes, because gravity sewer is in the middle of the road and it's a 10 foot depth. Mr. Roe a?ked if they can put it on the side and Mr. Ferland replied they don't want it on either traffic lane and they don't have that big a right of way. He added that the force main can be laid on the side of the road, and they could patch the roads, but they're figuring for repaving. Mr. Roe asked the total for repaving on the three projects and Mr. Ferland replied about 3.6 million without escalation. Councilman Prater asked if that's streets that are paved now and Mr. Ferland replied yes. Henry Scherz asked if that includes upgrading the treatment plant and Mr. Ferland replied no, just the collection system. Mr. Ferland stated the portion east of the railroad which isn't sewered is included, and they've identified 5 lift stations that need upgraded with bigger pumps. He added that pump station #9 should be rebuilt because of its condition and that's a major rehabilitation. He showed the areas of Thomas Street and its feeder streets, and Dayton Street on the display map. Henry Scherz asked if all the pump stations are identified and Mr. Ferland replied no, just those that need improved. Mr. Scherz asked about Pelican Cove, and Mr. Ferland replied it's not shown. Mr. Ferland stated the new gravity collection systems for the areas shown come to $504,500, which is Florida Shores, Thomas, Virginia and Dayton Streets. He said gravity system upgrade with 8" line to accommodate 8" force main is $85,500, and a new pump station for #9 is $36,500. He reviewed various other costs and contingency and escalation and stated the total for those programs is $1,268,000. -2- Council Workshop Minutes December 21, 1987 ------ Q o ... Mr. Ferland reviewed some of the changes he'd made in the construction schedule by shortening the permitting process and removing the preliminary engineering design. Mayor Baugh asked the total amount of the grant and Mr. Ferland replied the grant eligible portion is 3.3 million and 55% of that would be about 1.8 million to the City. Mr. Ferland explained they're on the priority list for funds for the wastewater treatment plant expansion and will try to get another plant on the site using contact stabilizer process mode instead of extended aeration to get more treatment with smaller space. He noted they're doing studies on the discharge to the Indian River as part of the 201 and construction grants programs. He noted the treatment plant expansion cost is estimated at $3,998,000 for construction, with hopes of 1.8 million in grant. Norman Billups asked the basic principle of the waste treatment and how they dry the sludge and use the effluent. He also asked about the grease traps. Mr. Ferland replied that the Health Department usually handles the grease traps, and he then reviewed how the waste treatment is handled. Mr. Billups asked if they're planning to use methane and Mr. Ferland replied no. Frank Roe asked if the plant will be expanded or a new plant built and Mr. Ferland replied they'll use as much of the old facilities as possible and adding on to what they have on the same site by expanding and modifying it. Mr. Ferland reviewed some of the possible uses for the effluent disposal, noting the costs for the various methods. Sandra Sawyer asked if the areas without wastewater disposal will be in that amount and Mayor Baugh replied yes. Tom Sawyer, 16th Street, asked the life expectancy before more expansion will be needed. Mr. Ferland replied they shouldn't have any problem until 2005. Mr. Sawyer asked if it's about a IS-year life span and Mr. Ferland replied yes, which is low because they overestimated the building lots. Councilman Prater asked if it's paved streets being repaved and restoring the shell, he'd rather see them paved and finished so they won't have to go through it again and the equipment will already be in there. Mr. Ferland said repaving that's required where it's already paved comes down to how they're going to fund the projects. Mayor Baugh called a short recess at 6:59 P.M. to call the next meeting to order. Mayor Baugh called the workshop back to order at 7:07 P.M. Mr. Ferland stated they'll come back later with paving projects and his recommen- dation would be tie them together while they're doing the other work. Councilman Prater asked if that's strictly new construction and Mr. Ferland replied yes, because they can't pledge the money otherwise. Councilman Mitchum questioned the paving costs of $18.00 that was dropped to $12.50, and if they could tie that in and put it into a paving program and Mr. Ferland replied yes, and it will be less than they figured. Mr. Ferland stated Florida Shores collection system is $11,967,500, City-wide wastewater improvements is $1,268,000, wastewater treatment plant and effluent disposal improvements is $3,998,000 to $6,000,000, so they're estimating 17 million to 19 million which they can define at this time. Mayor Baugh thanked them for the presentation. It was determined that water would be discussed next at the meeting of January 13th. -3- Council Workshop Minutes December 21, 1987 . , o u Norman Billups asked what type of sludge packer they determined for future growth and Mr. Ferland replied they accommodated growth to 2005 based on the Comprehensive Plan projections. Mr. Billups stated it will involve future Councils restricting annexation, as the future growth plan has a population based on present trends. Mr. Billups asked about drying of sludge and Mr. Ferland replied that if they can find an agriculture use for it, they'll digest it and liquid haul it. Mr. Billups asked about solids and Mr. Ferland replied that's what they're talking about as a soil and fertilizer amendment. Mr. Billups asked about odor control and Mr. Ferland replied that a properly operated facility should have odor control. Mr. Nantz pointed out they're drying sludge in an isolated area and they have a plan for it. Marie Nichols, Edgewater Acres, asked if there's a provision to upgrade the lines in that area because she has to have a roto-rooter out once a year and she was told it's because of the old clay lines that have deteriorated and are broken. Mr. Ferland noted that the wastewater utilities budget has about $200,000 a year to rehabilitate the lines and he knows it's inconvenient. Mayor Baugh pointed out they're going down Flagler this year, and he suggested Ms. Nichols call Terry Wadsworth, Utilities Superintendent, to get updated on that. Mayor Baugh requested a motion to adjourn the workshop. Councilman Prater so moved. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Meeting was adjourned at 7:17 P.M. Minutes submitted by: Lura Sue Koser * ~ o ClLMAN - ZO E T f= ~4~ 7&, COliNC - 0#$ y~ COUNCILMAN - ZONE FOUR ;q~'~5- CITY CLERK Approved this 4th day January , 198 8 . d1~1f/ -4- Council Workshop Minutes December 21, 1987