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09-09-1987 - Special .' Q o CITY COUNCIL OF EDGEWATER SPECIAL MEETING SEPTEMBER 9, 1987 MINUTES Mayor Baugh called the meeting to order at 7:00 P.M. in the Community Center. He stated the purpose of the meeting was to hold public hearings on the millage rate and FY-1988 City budget and to introduce Ord. 87-0-21 re: the FY-1988 budget. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Excused Present Councilman David Mitchum City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Excused Present Present Also present was Ms. Karen Rickleman, Finance Officer. Ms. Rickelman explained to the audience that this is the wrong meeting if they want to discuss the increased valuation for their homes, and this is just for the proposed millage rate that the City is assessing on the budget. She added that the City has nothing to do with the valuations and it's done by the Property Appraiser's office. Ms. Rickelman read Resolution 87-R-38. RES. 87-R-38 - A RESOLUTION ADOPTING A CERTIFIED MILLAGE RATE OF 6.300 MILLS PER $1,000.00 ASSESSED VALUATION FOR THE CITY OF EDGEWATER, FLORIDA, FOR THE FISCAL YEAR 1987-1988, WHICH REPRESENTS A SIX POINT THREE ONE (6.31) PERCENT INCREASE OVER THE ROLLED BACK RATE OF 5.926; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. She pointed out this is the same millage rate as assessed last year of 6.300. She noted that they increased the self-insurance pool by another $300,000. this year, and budgeted for five additional employees in the General Fund - 1 for Other Governmental Services, 2 for Law Enforcement, and 2 for Parks and Recreation. She added that there was budgeted for 10 additional vehicles - 1 for Administration, 6 for Law Enforcement, a Public Works trash truck, and a pick up truck and van for Parks and Recreation. She noted that they budgeted for a computer for Planning and Zoning and the Building Department to help update the Comprehensive Plan and for building permits and code enforcement record keeping. Ms. Rickelman stated that the Law Enforcement budget includes renovation of the old Library and for Fire and Rescue they have $10,000 for purchasing land at the South end of Florida Shores to build a 2-bay station to service that end. She noted that part of the Public Works budget is to replace gas pumps plus after October 1, 1987, that department will no longer handle installation of culverts. Ms. Rickelman continued a detail of some of the items included in the budgets for the Parks and Recreation and Library. Ms. Rickelman pointed out that water and sewer and refuse budgets have been increased in rates, with refuse for residents going up by 75~ per month from $6.25 to $7.00 and for commercial it increased from $7.75 to $8.50 per month. Ms. Rickelman stated that in the water and sewer budget they increased the water from $3.60 to $4.00 for the base minimum and overage went to $1.25. She noted the increases were due to the self-insurance pool and 1 additional person in field operations and 3 additional in refuse for the third pick up route being put on. She stated they have 4 additional vehicles for refuse and 3 for water and sewer, with 1 for water and sewer for sludge hauling. She pointed out that this also includes a 12" line to Florida Shores and for the rehabilitation of Flagler and South Riverside sewers. Mayor Baugh asked for public questions or comments on what was just reviewed by Ms. Rickelman. o o Resolution on millage 87-R-38 (Continued) Freeman Newell, South Ridgewood, stated they pay the mlnlmum water and sewer even when they're away for part of the year and he has been asking for 7 years why they have to pay that minimum. He added that he has to pay for the extra also. Mayor Baugh replied that all residents have to pay it. Ms. Rickelman stated they have to pay the minimum base so the water and sewer revenue will be a guaranteed income and it was a stipulation of the bond ordinance. She asked if they're serviced by a master meter and Mr. Newell replied yes and he pays for 2,000 per unit. Ms. Rickelman pointed out that he pays $3.60 for the first unit and then $3.00 for each additional one, and the residents pay $3.60, so he gets a break on the minimum of 60C per unit over the first unit because they only read one meter. Mr. Newell asked if he should water his lawn since he has to pay for it anyway and Ms. Rickelman noted that water conservation is in effect. Mr. Newell said he doesn't have to worry about that because he's paying for it. Mrs. Yule, 3031 Royal Palm, asked if there's mention of roads, lamp posts and fire hydrants and Mayor Baugh replied yes, when they had budget hearings, and she can get a copy of the minutes as soon as they are available. FY-1988 Budget Ms. Rickelman read Ordinance 87-0-21. ORD. 87-0-21 - AN ORDINANCE SETTING A FINAL BUDGET AND APPROPRIATING REVENUES TO BE COLLECTED FOR THE CITY OF EDGE- WATER, VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1987, AND ENDING SEPTEMBER 30, 1988, SETTING FORTH REVENUES AND EXPENDITURES OF THE GENERAL FUND AND VARIOUS ITEMS THEREOF; THE WATER AND WASTEWATER FUND; THE WATER AND WASTEWATER DEVELOPMENT FUND; AND THE REFUSE COLLECTION FUND; SHOWING A MORE DETAILED BREAKDOWN BY "EXHIBIT A"; REPEALING ALL ORDINANCES OR RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR PUBLICATION OF THIS ORDINANCE, AND PROVIDING FOR AN EFFECTIVE DATE. Ms. Rickelman read the totals for anticipated revenues and expenditures as $3,792,875. for General Fund, and she read the breakdown of items which made up this total. Ms. Rickelman stated the total for the Water-Wastewater Fund for revenue and expenditures is $1,721,500. Ms. Rickelman stated the total for the Water and Wastewater Development Fund for revenue is $355,000. and for expenditures is $290,000. Ms. Rickelman stated the total for Refuse for revenue and expenditures is $540,155. Mayor Baugh requested a motion to go from the Special Meeting to the Public Hearing on this Ordinance. Councilman Asting so moved. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Mayor Baugh stated this is the Public Hearing for Ordinance 87-0-21. He asked for public questions or comments regarding the materials just read by Ms. Rickelman. Ms. Rickelman again advised the audience that questions about the value of their property have to be taken up with the Property Appraiser and the City has nothing to do with the appraisal of the house. She reviewed the millage rate compared to last year and the rolled back rate. Mayor Baugh advised the audience that they can to to the Court House annex in New Smyrna Beach before Friday if they want to discuss the valuation of their homes. Jim Borgerson, Orange Tree Drive, stated that he'd talked with Frank Garrity about his taxes and he told him to come to this meeting tonight. He noted that the City had over a month to clear this up if it was an error. Mayor Baugh explained this meeting is about the millage. Mr. Borgerson spoke at length about the valuation assessed on his home and the increased taxes, and the fact that the taxes went up for him because of the road which was soil treated and not paved. Mayor Baugh advised that they'll call Mr. Garrity about the notice, and he suggested Mr. Borgerson advise the County that it's not a paved road. Bud Walter, 3047 Kumquat, stated his form says this meeting is about property taxes. Mayor Baugh explained that the City maintained the same millage as last year but the increase is in the County and School Board. He noted that the City has to set the dates for our hearings so they won't conflict with the County's dates. -2- Council Special Meeting Minutes September 9, 1987 o Q Harry Tiffany, 1952 Guava, reviewed the increased assessment on his property from 1985 to present. He noted that all they'd done was paint the house at a cost of $300. Mayor Baugh suggested he go to the Court House Annex. Jake Lodico, 302 North Riverside, referred to his trips to New Smyrna Beach and Deland and then they told him to go to Daytona Beach. He stated that he thought the County representatives would be at this meeting. He reviewed the footage of Riverside Drive that's on his property and said when he went to Deland they said it doesn't make any difference. He reviewed the amounts his assessment has gone up during the past few years. Ms. Rickelman pointed out that there's a telephone number and extension to call to get on the schedule for the Property Appraisal Adjustment Board to hear the complaint. She added that they require an appointment to be heard by that Board. Debbie Loeffler, 2104 Travelers Palm, asked if the rates will go up if the millage has not changed over last year. Mayor Baugh replied that it stays the same, but if the house is assessed for a higher amount, the millage would be higher for that higher value. He added that the County went up about 40%. Ms. Rickelman noted they pay other taxes besides the City's and some of the others have increased so the tax bill will be increased. She added that if the value of the house didn't increase or decrease, the City's portion is the same. Henry Scherz, 1011 Egret Court, stated that the City should have some input if the assessed valuations go up. He suggested that the City contest it instead of individuals. City Clerk Martinez stated that the homeowners have to do it. He referred to the needed survey of Riverside Drive. Mayor Baugh pointed out there was no money budgeted for it and it's in excess of $20,000, and the City applied for a grant for it but it was denied. He agreed it has to be done, but they have to get the money to do it. Mr. Scherz stated the grant was turned down in the Spring over six months ago and he asked why something wasn't done. City Clerk Martinez replied it was not budgeted. Ms. Rickelman stated that they proposed $25,000 in Planning to get it done, but that was an area that was cut. Mr. Scherz asked the amount of the Planning budget and if he can get a copy. Mayor Baugh replied it's been available in City Hall. Ms. Rickelman said they can review it in City Hall, or can get copies of it at 25~ each page. She noted that they have $130,000. in Planning. Mr. Scherz asked how that's broken down since the Board is volunteers. Ms. Rickelman replied they have two budgeted employees and with benefits, that's $40,000. and $53,000.for professional services for an in-house consultant engineer. Mr. Scherz stated that he gets $30 an hour. Ms. Rickelman pointed out that's also for outside consultants for the Comprehensive Plan. City Clerk Martinez noted that the majority of the problems of Riverside Drive is that on paper it's in their yards, and they have to swap the paper for the real location. Mr. Scherz asked how that could be done and Mayor Baugh explained the procedure. Mayor Baugh said he hopes he can come up with an idea to get the funds for Riverside Drive before the end of this year and he'll bring it up on the next Council agenda. Mr. Scherz referred to the problem with Park Avenue and Mayor Baugh pointed out that's County property. Mr. Scherz asked if they're making any changes and Mayor Baugh replied no. Ms. Rickelman pointed out that if they don't adopt the resolution for a millage rate, the County can adopt the rolled back rate and it will be a different amount. She added that if they adopt the resolution to set the millage on September 24th, the second column is what they'll pay for Edgewater's City taxes. There was a discussion about the amounts for the County and the hearings held there. Mayor Baugh suggested City Clerk Martinez research this to see if she can get information on it and she can call him. Freeman Newell, South Ridgewood, asked for clarification of 6.3 for this year and 5.9 for last year. Mayor Baugh explained the rolled back figure that the County shows is 5.9, but we set ours at 6.3 per $1,000, the same as last year. He added that the County said if they want to put it at 5.9, it will generate the same as last year. He noted that if assessed value goes up, that portion will go up. Mr. Newell stated that it's gone up for the last six years. -3- Council Special Meeting Minutes 'September 9, 1987 o o Mrs. Yule, 3031 Royal Palm, asked who maintains the dirt roads and Mayor Baugh replied the City crews. She asked what money is being appropriated for grading since it's not City equipment. Mayor Baugh explained that it is City equipment. Mrs. Yule stated it's a waste of time and suggested they put stone down. Mayor Baugh explained the streets are shell, but the rains wash it. She asked when she can expect asphalt, as the Council paved Indian River Boulevard before they were elected. Mayor Baugh clarified that was done by the State. She asked what streets were done and Ms. Ricke1man reviewed a listing of those done. Mrs. Yule asked how they determine what streets are to be paved and Mayor Baugh explained they get petitions from people who want it done and they also look at the traffic, amount of people on the street, and then get input from Department Heads. Mrs. Yule then asked about an overall plan for fire hydrants. She referred to a Queen Palm incident where they had to drag hose for two blocks. She stated that she hasn't seen one for a six-block radius. Ms. Ricke1man pointed out the Capital Improvement Program that was started includes hydrants. Mrs. Yule asked for further information regarding compliance with State guidelines and Mayor Baugh suggested she talk with the Utilities Superintendent Terry Wadsworth. There was a brief discussion between Mrs. Yule and Mayor Baugh regarding the lines in Florida Shores and proposed plans for improvements. Mrs. Yule asked if there's anything that shows how money from impact fees is spent and Mayor Baugh suggested she call City Clerk Martinez. Charles Clark, 3110 India Palm, asked how much the assessments went up and Mayor Baugh replied that everyone's is different. Ms. Ricke1man stated that it was 14.5% and includes new construction and annexation and additions and remodeling. Mr. Clark suggested they look at the economy and pay increases nationally instead of just saying they'll be the same as last year. Ms. Ricke1man explained that's the increase in taxable value of last year. Mr. Clark stated it's 14!% more money to work with in this budget over last year and Ms. Ricke1man agreed. Mr. Clark stated that it's extravagant. James Hatfield, 236 Old County Road, reviewed figures of previous budgets compared to now. He asked why they'd pave the streets and put in sewers later and tear up the street, as he'd heard Councilman Asting say. Councilman Asting stated that he did not say that. There was a discussion between Councilman Asting and Mr. Hatfield. Mr. Hatfield further reviewed figures of previous budgets, with Mayor Baugh clarifying those figures in some instances. Mr. Hatfield stated that the budget increased from the time Council took over and has doubled and he doesn't see any improvements. Mr. Hatfield referred to Mockingbird Lane that the City put in, and said he doesn't see double the service for double the taxes. He again reviewed the budget when Council came into office compared to now, and said priorities should be changed. Gary Lamb, Fire Chief, stated that they'd come to a budget hearing they were notified of and were told they'd be called back if they had to go over anything. He said there were 3 or 4 items cut from their budget and he wasn't notified they'd go over his budget again. He asked about the money from the County. Ms Ricke1man replied that $32,000 is a budgeted item on the revenue side and it will go to 4 line items in the budget. She itemized the breakdown. Chief Lamb questioned why the Fire Department rents hydrants. Ms. Ricke1man replied that when there's a fire, they go to the nearest hydrant and the Water Department supplies the water but they have to pay $50 for the hydrant. She noted that the General Fund budget pays hydrant rental to water and sewer, and they maintain them and provide the water. Chief Lamb asked if they use $12,000 a year and Ms. Rickelman replied it's $12,000 from the Fire Department General Fund budget and it goes to Water and Wastewater enterprise fund and they provide the service and maintain the hydrants. There was discussion about who checks the hydrants and provides maintenance. Councilman Rotundo pointed out that all public buildings in this City pay their share to the water and sewer departments and it's all metered and nothing is free. -4- Council Special Meeting Minutes September 9, 1987 o Q Gary Lamb, Fire Chief, (Continued) - There was further discussion about the rental of the fire hydrants, and Ms. Rickelman itemized the totals for operating supplies, vehicle repairs, etc. as $33,000. She pointed out that last year they used the County funds to refurbish the fire truck and the General Fund got nothing for providing the service. Chief Lamb asked about $600 for overtime and Ms. Rickelman explained one dispatcher is in the budget and if she's called out for any overtime, she's paid from that budget because of the record keeping. Chief Lamb asked what happens to it at the end of the year if it's not used and Ms. Rickelman replied that it goes to surplus. Chief Lamb reviewed the condition of the current bunker gear which is 3 years old. He pointed out the people are in jeopardy if they have to go into a house and the gear could burn. Ms. Rickelman stated that they'd talked to Morning Pride and they told her there was no reason why that bunker gear isn't in good shape and that any with holes could be repaired, but they had no requests for repairs. She stated that they went to Fire Stations 1 and 2 to check out the gear and they didn't see that many sets that were in bad shape to require $32,000 to buy new gear. Chief Lamb stated that he'd told them it would be $20,580 for the new bunker gear. There was further discussion about the checking of the gear and anticipated life expectancy of the gear. Mayor Baugh asked how many sets are needed and Chief Lamb replied 8 firemen have new gear but he needs 30 sets with the people he's picking up. Chief Lamb reviewed the types of materials for the gear. Mayor Baugh requested that Chief Lamb get the information on the life expectancy and if it's not safe and is outdated or there's a chance of someone getting hurt by wearing this gear, he'd say yes to give them the gear. He added that they'll bring it up at another meeting and will make a decision. Chief Lamb then spoke on the money for land but not for a building. He reviewed the anticipated growth in the south end of town. Councilman Asting stated that they determined they could afford the land out of this budget and out of the next budget they'll authorize the construction of the fire station. He pointed out they had to go $150,000 into reserve funds to balance the budget and had to cut many items, but they fully intend to support the volunteer fire department. Mayor Baugh noted that it will be 6 or 7 months before the building expands into that area. Councilman Asting said they plan to buy the land a member of the Fire Department suggested at the southern end of Florida Shores and he liked the choice. Chief Lamb asked if they'd lose the land if they decide not to build the building. Mayor Baugh replied no, that's what it's being bought for. Chief Lamb stated that he'll get the information on the bunker gear. Mayor Baugh said he'd call a Special Meeting to sit down and discuss where it's coming from. Freeman Newell, South Ridgewood, asked Council about the road built across the ballfield. He asked who gave permission for this as the sprinklers go in the middle of the road. Councilman Rotundo pointed out that land belongs to the County and they wanted an access road to Turgot. Mr. Newell stated that the City has a lease on it. Councilman Rotundo pointed out that's until they want to use the land. Mayor Baugh explained that he met with the School Board representative, Mr. Nadal and Dave Garrett and the road was proposed to go around the ballfield and when he found out about the situation, he talked with a man at the school and they put a stop to it the day they were putting it in. He added that he doesn't know who granted permission to go across the field. Mr. Newell said he wants to find out who did it and why it's there as the road shouldn't have been put there in the first place. Mayor Baugh stated that this has nothing to do with the budget ordinance and he suggested that Mr. Newell write a letter to Council to be on the agenda and they'll bring it up then to get an answer for him. Mr. Newell stated that it will cost about $2,000 to redo it, and he thinks Council knows a mistake has been made. Mr. Newell said that regarding paving, the City doesn't help him pave his place. Mayor Baugh pointed out it's not a public street. Mr. Newell stated they don't get protection from the Police either. Ken Newell, 305 Ann Street, asked if the road will be cleared up or if it will be left the way it is. Mayor Baugh replied that he doesn't know, but he doesn't like the way it was put in. He added that it's a 99-year lease there and they have a right to accept or reject with certain notice about what is to be done there. -5- Council Special Meeting Minutes September 9, 1987 o o Frank Roe, Juniper Drive, commended Council for the job they did this last year and for putting $300,000 in the insurance pool which saves the City a great deal of money. He said they deserve a vote of thanks, and it's a great improvement and he wouldn't want to see it go back to the Council they had before this election. Mayor Baugh thanked him. Lisa Amundrud, Citizens Information and Referral Service of United Way, asked about funding for the program for the 24-hour hot line. Mayor Baugh noted that's just one line item and it's not individually listed. Ms. Amundrud thanked Council for the contribution. City Clerk Martinez asked that she send a request after October 1st. Mayor Baugh requested a motion to go from the Public Hearing back into the Special Meeting. Councilman Asting so moved. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Introduce Ord. 87-0-21 re: FY-1988 budget - Mayor Baugh stated this is first reading. Ms. Rickelman read the Ordinance by title. Councilman Asting moved to adopt the Ordinance. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Mayor Baugh requested a motion to adjourn. Councilman Rotundo so moved. Councilman Mitchum seconded the motion. Meeting was adjourned at 8:45 P.M. Minutes submitted by: Lura Sue Koser -f5 1;: co;i;J)~t:- COUNCILMAN - ZONE FOUR ~ A~ ~~ CITY CLERK/ADMINISTRATOR ~~ Approved this 21st day of September , 198 ~ MAft -V Py -6- Council Special Meeting Minutes September 9, 1987