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06-01-1987 - Regular .... ,. u u CITY COUNCIL OF EDGEWATER REGULAR MEETING JUNE 1, 1987 MINUTES CALL TO ORDER Mayor Baugh called the meeting to order at 7:00 P.M. in the Community Center. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Excused Councilman David Mitchum City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Arrived Later Present Present INVOCATION, SALUTE TO THE FLAG Reverend Steve Odom, Edgewater Baptist Church, delivered the invocation. There was a salute to the Flag. APPROVAL OF MINUTES Regular Meeting of May 18, 1987 - Councilman Mitchum moved to approve the minutes. Councilman Prater seconded the motion. Motion CARRIED 4-0. BILLS AND ACCOUNTS Councilman Prater moved to pay the bills and accounts. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. City Clerk Martinez stated there's a supplemental bill from the Department of Elections. She explained that she'd ordered voter registration lists and didn't realize there's a charge so didn't get a purchase order. She noted that the total is $60.18. Councilman Mitchum moved to pay it. Councilman Prater seconded the motion. Motion CARRIED 4-0. MISCELLANEOUS Charles Brummett, Commander of American Legion Post 285 and a resident of Needle Palm, presented a Certificate of Appreciation in recognition of outstanding service from the City to contribute to the American Legion program. He then presented a new flag for the Community Center and asked to retire the old one. Mayor Baugh thanked him. Mr. Brummett then requested a retirement, or flag burning, ceremony for Saturday, June 13th, at Menard Park. Mayor Baugh asked if it's been adver- tised for other people to bring in the flags and Mr. Brummett replied that it will be in the paper next week. City Attorney Alvarez arrived at the meeting at this time, 7:06 P.M. Mayor Baugh requested a motion to have the flag burning on Saturday, June 13th. Councilman Rotundo so moved. Councilman Prater seconded the motion. Motion CARRIED 4-0. Bob McIntosh, Sabal Palm, gave a brief report on the status of the Beach Trust Commission. He pointed out some of the traffic free barriers have been removed from Daytona Beach and the Shores as a result of their recommendation. He said they're looking at rules and regulations and mobility of traffic on the beaches, and they're making steady progress. He added that they'll hold public hearings on what will be adopted around August and September. Mayor Baugh stated that he's doing a great job. COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES City Council Reports - There were no City Council reports at this time. City Attorney Reports - There was no City Attorney report at this time. o o COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES (Continued) City Clerk Reports - City Clerk Martinez stated they have a memo from Karen Rickelman regarding returned checks. She suggested they turn it over to the City Attorney to adopt State Statutes 166.257 and include in the same reso- lution, or perhaps an ordinance, if the City Attorney desires. City Attorney Alvarez noted this resolution is from way back and it will have to be reviewed. City Clerk Martinez said she'd like to include authority for the City not to accept any more checks from a person who's given them an insufficient funds check. Mayor Baugh pointed out there have been situations where an individual may have insufficient funds one time and there could be a problem with the bank. City Clerk Martinez noted that if they bring a letter from the bank, they don't count it. There was discussion about flagging the accounts and pro- visions for first time offenders and for repeaters. Councilman Prater suggested they go along with the Attorney to bring back to them. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Councilman Rotundo stated that he's been getting calls on the water in Florida Shores. There was a discussion among the Council members about the problems about two weeks ago. Mayor Baugh suggested they invite Terry Wadsworth for the next Council meeting. Councilman Mitchum stated he'd had complaints about pressure and discoloration, and he has a test in his possession that was unsat- isfactory, but the tests were not under ideal situations. Mayor Baugh suggested that Terry Wadsworth bring a report on these items. Councilman Prater noted that last week he had some water that was more like beer from a tap. Councilman Rotundo stated that on Indian River Boulevard the grass wasn't cut and the children were walking on the road with bicycles. He suggested they pursue a bike path along Indian River Boulevard. He said they worked on it before and there was a problem with easements. Councilman Mitchum pointed out they talked before about cutting grass along Indian River Boulevard and Council decided not to mow, but to call the State. Mayor Baugh noted that they've cut it once. Mr. Ron Austin, Public Works Superintendent, said the City cuts it on the east end of Indian River Boulevard. There was further discussion about the looks of the median strip. Mayor Baugh asked Mr. Austin to call again to see when they'll be here to mow. Recreation Director/Buildings & Grounds Maintenance Superintendent's request to go out for bids for new floor for Community Center, kitchen, and restrooms - City Clerk Martinez read the May 26th memo from Mr. David Garrett. She stated that $3,600 was budgeted for this item and the floor is pulling up and it's a safety problem. Councilman Rotundo moved to grant this request. Councilman Prater seconded the motion. Motion CARRIED 4-0. Public Works Superintendent's recommendation on bids for hydraulic lift and 3-reel heavy duty lube system with pump - City Clerk Martinez read the May 26th memo from Mr. Ron Austin recommending the lowest bid from Counts Supply for an adjusted amount of $8,000. She noted that the initial bid was changed with an increase in the trade in allowance. Mayor Baugh pointed out there was an error on the part of the bidder. Councilman Prater moved to grant him this request. Councilman Rotundo seconded the motion. Councilman Mitchum asked if there was only one bid and Mr. Austin verified that was the only bid received. Councilman Mitchum asked the procedure for mailing bids and Mayor Baugh explained it for him. Mr. Austin said there was a list of about 15 different bidders. Motion CARRIED 4-0. Public Works Superintendent's recommendation on bids for additional bathrooms and shower - City Clerk Martinez read the May 26th memo from Mr. Ron Austin which recommended the lowest bid from John Griswald for a total cost of $5,000. She noted that the original bid was for $5,800., which was over the budgeted amount, but Mr. Griswald agreed to allow the Public Works Department to demolish the partitions and will bring it down to $5,000., the budgeted amount. Councilman Rotundo asked if that's in writing and Mr. Austin replied yes. Councilman Rotundo moved to grant this request. Councilman Prater seconded the motion. Motion CARRIED 4-0. -2- Council Regular Meeting Minutes June 1, 1987 o o COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES (Continued) Public Works Superintendent's recommendation on bids for addition to building - City Clerk Martinez read the May 26th memo from Mr. Ron Austin recommending the bid on the new office building go to the lowest bidder, Art Lloyd, at a price of $29,800. Mayor Baugh asked the budgeted amount and Mr. Austin replied it's $32,000. Mayor Baugh commented on the difference in the bids. Councilman Prater moved to grant Mr. Austin his request. Councilman Rotundo seconded the motion. Councilman Rotundo asked if this man is local and Mr. Austin replied yes. Motion CARRIED 4-0. Public Works Superintendent's request to purchase two bush hog mowers -City Clerk Martinez read the May 27th memo from Mr. Ron Austin requesting permission to purchase two bush hog mowers at a cost of $2,800. from the Federal Revenue Sharing. She pointed out it's over $2,000. but under the $3,000. for the bid requirements. Mayor Baugh asked if these will fit the equipment and Mr. Austin replied yes. Councilman Mitchum asked if it will fit Dave Garrett's tractor and Mayor Baugh replied these are too big for the other tractors. Councilman Mitchum asked what they'll be used for and City Clerk Martinez replied to cut the grass along the side of the road. Councilman Rotundo moved to grant the request. Councilman Prater seconded the motion. Motion CARRIED 4-0. Mayor Baugh asked if it's in Federal Revenue money and City Clerk Martinez replied yes. Utilities Superintendent re: emergency repairs to Florida Shores elevated water storage tank - City Clerk Martinez read a portion of the May 26th memo from Mr. Terry Wadsworth. She noted she'd discussed this repair with Mr. Wadsworth and due to the emergency, they decided to do it. Mayor Baugh pointed out that she'd contacted the other Council members except him, and he was out of town. Councilman Rotundo moved to pay this bill. Councilman Prater seconded the motion. Motion CARRIED 4-0. Mayor Baugh suggested the refilling could be a part of the other problems and Councilman Prater agreed he'd thought of that. COMMUNICATIONS Volusia County P.E.A. and S.P.E.A. and Coastal Florida P.B.A. request to begin labor negotiations - City Clerk Martinez stated they have requests from the Associations requesting the beginning of negotiations for General Employees, Supervisors, and the Police Association for the labor agreements. She pointed out this is for the new contracts and a negotiator has to be named to handle the negotiations, or a negotiating team. Councilman Rotundo said he called Jim Inman, who was the negotiator previously, and he'd like to do it again. Councilman Mitchum asked how soon this has to be done and City Clerk Martinez replied the letter states as soon as possible. Councilman Rotundo made that in the form of a motion. Councilman Prater seconded the motion. Mayor Baugh asked if more people should be on it. Councilman Rotundo amended his motion to include the City Attorney and Councilman Prater agreed to the amendment as the second to the motion. Amended motion CARRIED 4-0. City Clerk Martinez asked if there would be a charge for his negotiating services and Councilman Rotundo replied whatever expenses, such as if they have to go out of town, they'll get mileage. Mayor Baugh asked that he be contacted to see if there's a fee and bring it back at the next meeting. Motion CARRIED 4-0. City Attorney Alvarez asked for clarification of members of the team and Mayor Baugh replied it's just the two, and the City Clerk could sit in, but not as a negotiator, just to record or to clarify, and the two will be the negotiators. Councilman Rotundo agreed. ORDINANCES AND RESOLUTIONS Ord. 87-0-13 Amending residential and commercial permit, electrical permit, mechanical permit, plumbing permit, zoning application, special exception and variance, and subdivision preliminary plat fees - City Attorney Alvarez read this Ordinance. ORD. 87-0-13 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AMENDING CHAPTER 7, ARTICLE II, SECTION 107.4(a) and (b)(1),(2),(3),and (4); ARTICLE III, SECTION 7-65; ARTICLE VI, SECTION 7-154; ARTICLE VII, SECTION 7-236; APPENDIX A, ZONING, SECTIONS 715.05, 1000.01,1001.01,1002.01 AND APPENDIX B, SUB- DIVISIONS, ARTICLE VII, E(2) OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, FLORIDA, BY INCREASING MINIMUM FEES FOR RESIDENTIAL AND COMMERCIAL PERMITS IN ACCORDANCE WITH VOLUSIA COUNTY FEE SCHEDULE AND THE SOUTHERN BUILDING COMMERCIAL SCHEDULE; BY INCREASING THE ELECTRICAL PERMIT FEES; MECHANICAL PERMIT FEES; PLUMBING PERMIT FEES; ZONING APPLICATION FEES; SPECIAL EXCEPTION AND VARIANCE FEES AND SUBDIVISION PRELIMINARY PLAT FEES; CONTAINING A REPEALER PROVISION, A SEVERA- BILITY CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE. He stated this is first reading. Councilman Prater moved to adopt Ordinance 87-0-13. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. -3- Council Regular Meeting Minutes June 1, 1987 . '. o o ORDINANCES AND RESOLUTIONS (Continued) Res. 87-R-29 Reappointing Delores Cucanich and Paul Biggerstaff to Citizen Code Enforcement Board - City Attorney Alvarez read this Resolution. RES.87-R-29- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, REAPPOINTING DELORES CUCANICH AND PAUL BIGGERSTAFF TO THE CITIZEN CODE ENFORCEMENT BOARD OF THE CITY OF EDGEWATERj PROVIDING FOR TERMS OF OFFICE; PROVIDING FOR POWERS, DUTIES AND RESPONSIBILITIES; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. He read the terms are to expire May 8, 1990. Councilman Rotundo moved to adopt Resolution 87-R-29. Councilman Mitchum seconded the motion. Motion CARRIED 4-0. Res. 87-R-30 Amending Agreement with Consulting Engineers - City Attorney Alvarez suggested this be tabled so he can prepare some more documents with the other attorney. Mayor Baugh suggested a motion to TABLE this until further notice. Councilman Mitchum so moved. Councilman Prater seconded the motion. Motion CARRIED 4-0. UNFINISHED BUSINESS Vacating alley between Hibiscus and India Palm - Attorney Jim Morris represented Huntley-Jiffy. He reviewed the previously agreed upon items. He stated they researched the radius and it's as good as what's currently there. He noted that landscaping will be provided along the front and concrete barrier poles will be installed at the end of the landscaping. He said they'll grade the western lot and place shell there to prevent water ponding. He expressed concern with the term of paving to present City standards. He said it will be stabilized and it will be a 4" slab such as is on the eastern end of the property. Councilman Rotundo pointed out a 4" slab won't carry a truck if it's not stabilized and it will crack and be of no use to the City or anyone else. Attorney Morris stated the driveway at the east end is only that. There was a discussion about the pro- cedures used for driveways and for City streets. Councilman Rotundo suggested this be graded and shelled and then a 5" slab. Attorney Morris said he doesn't have a problem with that and the foundation and ground underneath will be graded out, wire will be put down, and formed. Councilman Rotundo asked Mr. Austin if that will be sufficient and Mr. Austin replied 5" will be more than sufficient and wire won't hurt it. Councilman Mitchum explained his motion was "to present City standards for parking lots and roads'~ and if traffic will be on it, it will break up when something runs over it. Attorney Morris said the lime base put under an asphalt roadway requires a lot of different materials but concrete is simpler and will have wire to support it. Councilman Mitchum asked what support we use for roads and Mr. Austin replied it's a compacted base material such as shell. Councilman Mitchum asked if will be compacted shell with a 5" base and Attorney Morris replied yes. Councilman Prater pointed out the east end is concrete and it wil be compatible. Councilman Mitchum moved to accept. Councilman Prater seconded the motion. Attorney Morris called a point of order regarding the reso- lution. City Attorney Alvarez replied that based on information supplied to his office that day, the resolution and ordinance will be prepared and they'll be together for first reading of the ordinance and one time reading of the resolution. He noted the public hearing will be at the second reading. Councilman Rotundo stipulated that when they install it, the City's Superintendent should be there to supervise and see that it's done correctly. Attorney Morris stated they need a building permit. Motion CARRIED 4-0. NEW BUSINESS None ADJOURN Mayor Baugh requested a motion to adjourn. Councilman Mitchum so moved. Councilman Prater seconded the motion. Meeting adjourned at 7:50 P.M. Minutes submitted by: Lura Sue Koser ~ ~~~ ~ o ATTEST: Q C f76 'h~1ff MAYOR lee -4- Council Regular Meeting Minutes June 1, 1987