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01-09-2017 - Regular
CityC1 of Edgewater 104 N.Riverside Drive g Edeewater,FL 32132 Oft EDGEWATER Meeting Minutes City Council Michael Ignasiak,Mayor Christine Power,District 1 Amy Vogt,District 2 Dan Blazi,District 3 Gary T. Conroy,District 4 Monday,January 9,2017 6:00 PM Council Chambers 1. CALL TO ORDER,ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION Present: 5- Mayor Mike Ignasiak,Councilwoman Christine Power,Councilwoman Amy Vogt, Councilman Dan Blazi,and Councilman Gary Conroy Also Present: 3- City Manager Tracey Barlow,City Clerk/Paralegal Robin Matusick,and City Attorney Aaron Wolfe 2. APPROVAL OF MINUTES a. AR-2016-2285 Emergency Meeting Hurricane Matthew-October 10, 2016 A motion was made by Councilwoman Power, second by Councilman Blazi, to adopt Minutes No. AR-2016-2285(Emergency Meeting Hurricane Matthew - October 10, 2016). The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy b. AR-2016-2286 Workshop- Utility Rate Study Update-August 1,2016 A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Minutes No. AR-2016-2286(Workshop - Utility Rate Study Update - August 1, 2016). The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy c. AR-2016-2290 Emergency Meeting Hurricane Matthew-October 7,2016 A motion was made by Councilman Blazi, second by Councilwoman Vogt, to approve Minutes No. AR-2016-2290(Emergency Meeting Hurricane Matthew - October 7, 2016). The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy d. AR-2016-2310 Special Meeting Ratifying November 8, 2016 Election Results - December 5, 2016 A motion was made by Councilman Blazi, second by Councilwoman Power, to adopt Minutes No. AR-2016-2310(Special Meeting Ratifying November 8, 2016 Election). The City of Edgewater Page 1 Printed on 1124/2017 City Council Meeting Minutes January 9, 2017 MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy e. AR-2016-2311 Executive Session -December 5,2016 A motion was made by Councilwoman Power, second by Councilman Blazi, to adopt Minutes No. AR-2016-2311 (Executive Session - December 5, 2016). The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt.Councilman Blazi and Councilman Conroy 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a. AR-2016-2308 Proclamation for Lila Wagner who is six (6) years old as a Community Lifesaver for her actions helping in a medical emergency b. AR-2016-2298 Kadie Mullins, Chair of the Recreation & Cultural Services Board will Present Plaques to the 2016 Edgewater Christmas Parade Winners c. AR-2016-2307 Kadie Mullins, Chair of the Recreation & Cultural Services Board will present the Holiday Light Decorating Contest Winners d. AR-2016-2197 Presentation by Mrs. Boswell regarding Florida Department of Health Expansion of Services e. AR-2016-2287 Budget Update 3.a. Proclamations Presented Outside Chambers a. AR-2016-2301 3.a. Proclamation for Principal Jeffrey Reaves Day Introduction of Principal Crkvenac of Indian River Elementary and Principal Porter of Edgewater Public Elementary as our local Principal's for Edgewater 4. CITIZEN COMMENTS Michael Visconti, 316 Pine Ridge Dr: suggested a 911 Memorial Park, discussion followed regarding funding; Mr. Barlow suggested a conceptual drawing after gathering funds and get with Interim Leisure Services Director. Ilze Curtis, 1805 12th St: owns another property that she wanted to put in her son's name. was told it would be $230 and asked when he would get that money back, was told not until he moved out of the property; Mr. Barlow explained city policy. Mr. Conroy suggested we do the same as FPL and credit tenant's accounts after a year or so, after on time payments are made, and go back to putting the water in the owner's name only, since it has been a catastrophe putting the bill in tenant's names, we've had so many unpaid utility bills, that we've had to raise our rates: discussion followed concerning utility bills being in owner's name versus tenant's name and the deposit being given back City of Edgewater Page 2 Printed on 1/24/2017 4 City Council Meeting Minutes January 9, 2017 after timely payments have been made. Bill and Karen Bosch, 501 Pullman Rd: wanted to say thank you to the City of Edgewater from Northwest Lineman College, for the help received from the Mayor, the City Manager and city staff and to extend our staff; our facility and our students to any community projects and would like to be an integral part of the city's operations; every Friday the college offers tours at 10:00 a.m. and would love the Council, Staff, member of Edgewater to come visit. Leo Towsley, 2828 Unity Tree: wanted update on his place, Mr. McKinney responded that they went out last Friday, has a few ideas, wants to run it by staff but will get with Mr. Towsley within the next couple weeks, before the next council meeting February 6th. Toby Taylor, resident of Edgewater: stated he coaches youth baseball and had wanted to rent a baseball field for practice and was told it would cost $230, which is $130 more than any other field in the area, and just wanted to bring that to the attention of City Council. Mr. Barlow responded that he needs more information, discussion followed concerning baseball and soccer fields need to be easily accessible to residents. Mr. Barlow suggested working with Samantha Bishop, Interim Parks & Recreation Director. Ryan Kirk, 522 Live Oak: stated that he has tried to file several police reports and was told there was nothing that could be done. Mr. Conroy suggested contacting the Prosecutor and state his case, to find out if he has any merit to his case. Chuck Martin, 205 Cherrywood Ln: wanted to thank all of the Police Officers, his son is a police officer in New York and he worries about him every day, suggested naming the new Public Works Facility after his brother, Jimmy Martin that worked for the City for 25 years, he's been gone 3 years now. 5. APPROVAL OR CHANGESIMODIFICATIONS TO THE AGENDA 6. CITY COUNCIL REPORTS Councilwoman Power: stated Team Volusia annual meeting is January 31; enjoyed helping out at the Employee Breakfast, Happy New Year; thanked Glenn for Wreaths Across America. Councilwoman Vogt: stated she attended the STEM walk through presentation at Edgewater Public School; open house for the Northwest Lineman College; was in the Edgewater and Oak Hill parades, judged the boat parade, attended the New Smyrna Beach parade the week before; the Find in Port Orange; the laying of the Wreaths for Wreaths Across America; and helped out at the Employee Breakfast. Councilman Conroy: School Scholarship Committee wants to dissolve and bring to the City Council, Mr. Barlow responded that the Committee is responsible for awarding the scholarships to the students, and select the awardees, the Council could redelegate that responsibility or take that on, he recommended to delegate it to the Economic Development Board. Discussion followed regarding the responsibilities and how time consuming it would be, suggestion was made to have a Resolution drawn up for the next Council meeting dissolving the School Scholarship Committee; have been City of Edgewater Page 3 Printed on 1!24.2017 City Council Meeting Minutes January 9, 2017 getting emails about Business Tax Receipts. thanked Kelly Woodworth for her efforts, asked about following up with businesses after a year to see how they are doing, if there is anything the City can do for them: Mr. Barlow commented that is something Economic Development Director Samantha Bishop. Assistant City Manager John McKinney and possibly Bonnie Brown could do; Malecia Harris' family would like to dedicate a park bench in Hawk's Park to her memory, looking for approval from the Council and would take care of the cost of the plaque; brought up Mr. and Mrs. Anonymous complaining about anything and everything for Code Enforcement to deal with, it's a waste of city resources and time, discussion followed. Mayor Ignasiak: Northwest Lineman's College open house; Edgewater Christmas Parade; went to Orlando with the City Manager and Assistant City Manager to look at a gun range, possibility of an indoor gun range in Edgewater; Edgewater Public School to do Proclamation for Jeff Reaves. sorry to see him go; Employee Breakfast; Volusia County Roundtable, presentation of Transportation, Safety and Roads Revenue using the gas tax. 7. CONSENT AGENDA A motion was made by Councilwoman Power, second by Councilman Blazi, to approve the Consent Agenda.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy a. AR-2016-2210 Ratification of State of Florida Department of Management Services (DMS) contract with Dex Imaging b. AR-2016-2254 Bus Bench Agreement-Waverly Media-Addendum#1 c. AR-2016-2293 Approval of the 2017 Justice Assistance Grant(JAG) 8. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS a. 2016-0-45 2nd Reading - Ordinance No. 2016-0-45: Ed and Donna Ruby requesting annexation of 3.46± acres of land located along the north side of Acee Drive (PID 7431-00-00-0151). City Attorney Wolfe read Ordinance No. 2016-0-45 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No.2016-0-45.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy b. 2016-0-46 2nd Reading - Ordinance No. 2016-0-46: Ed and Donna Ruby requesting an amendment to the Comprehensive Plan Future Land Use Map to include 3.46± City of Edgewater Page 4 Printed on 1/24/2017 City Council Meeting Minutes January 9,2017 acres of land located along the north side of Acee Drive (PID 7431-00-00-0151) as Low Density Transition. City Attorney Wolfe read Ordinance No. 2016-0-46 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Blazi, second by Councilwoman Power, to approve Ordinance No.2016-0-46. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy c. 2016-0-47 2nd Reading - Ordinance No. 2016-0-47: Amberly Pearson, requesting annexation of 8.6± acres of land located along Pearl Lake Trail and Taylor Road. City Attorney Wolfe read Ordinance No. 2016-0-47 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No.2016-0-47. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy d. 2016-0-48 2nd Reading - Ordinance No. 2016-0-48: Amberly Pearson, requesting an amendment to the Comprehensive Plan Future Land Use Map to include 8.6± acres of land located at 2450 Taylor Road; 2460 Taylor Road and the parcels to the east and south of 2450 Taylor Road as Low Density Transition with Conservation Overlay. City Attorney Wolfe read Ordinance No. 2016-0-48 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No. 2016-0-48. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Vogt,Councilman Blazi and Councilman Conroy e. 2016-0-49 2nd Reading - Ordinance No. 2016-0-49: Amberly Pearson, requesting an amendment to the Official Zoning Map to include 8.6± acres of land located at 2450 Taylor Road; 2460 Taylor Road and the parcels to the east and south of 2450 Taylor Road as RT(Rural Transitional). City of Edgewater Page 5 Printed on 1/2412017 City Council Meeting Minutes January 9,2017 City Attorney Wolfe read Ordinance No. 2016-0-49 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak asked staff to define Rural Transitional; Development Services Director Mr. Lear explained, transition of rural agricultural uses into urban uses, also indicates one unit per acre. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No. 2016-0-49. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy Meeting went into Recess at 8:01 pm Meeting Reconvened at 8:09 pm f. 2017-R-01 Resolution No. 2017-R-01: Approval and execution of the Joint Planning Agreement between the City of Edgewater and the County of Volusia relating to the annexation of land located within the Farmton Gateway District. City Attorney Wolfe read Resolution No. 2017-R-01 into the record. City Manager Barlow made a staff presentation. Glenn Storch, Representative for Property Owner, thanked Edgewater for being a tremendous partner as well as the County and also discussed annexation of parcels. Councilman Conroy asked Mr. Storch why he wanted to annex into the City; Mr. Storch stated, they feel wanted, and the City of Edgewater has done a tremendous job encouraging people to do the right thing. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Blazi, second by Councilwoman Power, to approve Resolution No. 2017-R-01. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy g. 2016-0-53 2nd Reading - Ordinance No. 2016-0-53- Glenn D. Storch, applicant, requesting annexation of 285.113± acres of land located west of 1-95 and south of the Indian River Boulevard Extension and the proposed Deering Park development. City Attorney Wolfe read Ordinance No. 2016-0-53 into the record. City Manager Barlow made a staff presentation. City of Edgewater Page 6 Printed on b241201 7 City Council Meeting Minutes January 9, 2017 Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Blazi, second by Councilwoman Power, to approve Ordinance No. 2016-0-53. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy h. 2016-0-50 1st Reading - Ordinance No. 2016-0-50: Glenn D. Storch, applicant, requesting annexation of 670.276± acres of land located west of 1-95 and south of the Indian River Boulevard Extension and the proposed Deering Park development. City Attorney Wolfe read Ordinance No. 2016-0-50 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Vogt, to approve Ordinance No. 2016-0-50. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Vogt,Councilman Blazi and Councilman Conroy 2016-0-51 1st Reading - Ordinance No. 2016-0-51: Glenn D. Storch, applicant, requesting an amendment to the Comprehensive Plan Future Land Use Map to include 670.276± acres of land located west of I-95 and south of the Indian River Boulevard Extension and the proposed Deering Park development as Mixed Use with Conservation Overlay City Attorney Wolfe read Ordinance No. 2016-0-51 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No.2016-0-51.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak.Councilwoman Power,Councilwoman Vogt.Councilman Blazi and Councilman Conroy j. 2016-0-52 1st Reading - Ordinance No. 2016-0-52: Glenn D. Storch, applicant, requesting an amendment to the Official Zoning Map to include 670.276± acres of land located west of 1-95 and south of the Indian River Boulevard Extension and the proposed Deering Park development as MUPUD (Mixed Use Planned Unit Development)and approval of the associated MUPUD Agreement. City Attorney Wolfe read Ordinance No. 2016-0-52 into the record. City Manager Barlow made a staff presentation. City of Edgewater Page 7 Printed on 1/24/2017 City Council Meeting Minutes January 9,2017 Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No.2016-0-52.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy k. 2017-0-01 2nd Reading - Ordinance No. 2017-0-01: Amending the Land Development Code (LDC) Articles II (Definitions); III (Permitted, Conditional, Accessory, and Prohibited Uses) to include regulations related to Medical Cannabis Dispensing Facilities. City Attorney Wolfe read Ordinance No. 2017-0-01 into the record. City Manager Barlow made a staff presentation. Council and staff discussed: regulating the number of dispensories, per population and viewed what other cities have done in the past; regulating the code before the businesses start coming in will help avoid potential lawsuits; commended staff preparing the amended Land Development Code ahead of most Cities. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to approve Ordinance No. 2017-0-01. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy 1. 2017-R-02 Resolution No. 2017-R-02 - Supporting the appointment of Municipal Officials to the 2017-2018 Constitution Revision Commission City Attorney Wolfe read Resolution No. 2017-R-02 into the record. City Manager Barlow made a staff presentation. Concilwoman Power questioned if there has always been a representative, and Mr. Barlow stated that staff has no further information. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Blazi, second by Councilwoman Power, to approve Resolution No.2017-R-02. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman VogtCouncilman Blazi and Councilman Conroy 9. BOARD APPOINTMENTS-None at this time. 10. OTHER BUSINESS City of Edgewater Page 8 Printed on 1/24/2017 City Council Meeting Minutes January 9, 2017 a. AR-2014-617 Development Order (DO) extension request for two (2) years from the applicant for the Villas at Massey Ranch development project, expiring on February 23, 2019. City Manager Barlow made a staff presentation. Mayor Ignasiak asked if they had a time frame that they will come through, Mr. Barlow stated, a time frame is not certain but they are also not tying up capacity, its on their property, and with the change of economy they will be pushed. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Conroy, second by Councilwoman Power, to approve Other Business Item No. AR-2014-617. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Vogt,Councilman Blazi and Councilman Conroy b. AR-2016-2299 Mayor and Council appointees to various Boards City Manager Barlow made a staff presentation. Council had discussion and it was determined that Councilman Blazi wishes to sit on the Assurance Review Committee and Councilman Conroy wishes to be appointed as the Alternate to the River To Sea TPO. c. AR-2016-2300 City Manager and City Clerk's Compiled Performance Evaluation forms with Goals. City Manager Barlow made a staff presentation. Council and staff discussed radicating septic tanks, identified three priority areas: first priority is east of U.S. 1, second priority east of the railroad tracks, and third priority west of the railroad tracks; looking for grants to help fund this project; Port Orange is going to host the second water quality summit; and depending on funding and grants will determine timelines for the septic tank projects. d. AR-2016-2304 2017 Project Goals City Manager Barlow made a staff presentation. Councilwoman Powers asked if staff could compile a survey to determine how many trees are dead hanging over roadways. Mr. Barlow stated that he believed that they cleared most of the dead trees and debris after the hurricane but would have crews work on the remaining e. AR-2016-2306 Presentation demonstrating the functionality of a Special Magistrate for code enforcement cases. Fire Marshall Laricy made a staff presentation. at,of Edgewater Page 9 Printed on I/24/2017 City Council Meeting Minutes January 9, 2017 Council and staff discussed proposed associated cost for Special Magistrate to be between $6,000- $10,000 a year, and a potential increase in revenue due to fines being processed through the system faster, dissolution of the Code Enforcement board over time; enforceability of a Magistrate is equal to a Code Enforcement Board; and having a Magistrate will keep more of a consistent ruling that is fact base. 11. OFFICER REPORTS a. City Clerk Ms. Robin Matusick: reminded everyone of the Volusia League of Cities Dinner on January 26th in Ponce Inlet; Princess Ball is January 28th at the YMCA at 6:00p.m., if interested in helping decorate, tentatively scheduled from 9:00 a.m. to 11:00 a.m.; the 2017 Contact listing for River to Sea TPO emailing, there were revisions, so they will send out a new listing. b. City Attorney Nothing at this time. c. City Manager Mr. Barlow commented: Mr. Doug Henry and family has three vacant lots at the corner of 22nd Street and Umbrella Tree Drive, they are interested in donating to the City of Edgewater if we'll make a park out of it and name it after his two sons, which have both passed, if Council is on board, will start the process; received letter requesting Old County Road be renamed to Dougherty Drive, staff has looked at it, but it would be problematic, considering there is a school and several businesses also on that road, can't recommend it, wish there was something else we could do. 12. CITIZEN COMMENTS None at this time. 13. ADJOURN There being no further business to discuss, Mayor Ignasiak adjourned the meeting at 9:0.5 p.m. Minutes submitted by: Tonya Vanek, Records Clerk LEST. AP OVED: _ J w 1 1Ik j ic Robin Matusick, City C1erk/Paralegal Mike Ignasiak, Mayor City of Edgewater Page 10 Printed on 1/24/1017 2016 Christmas parade and holiday light winners Good evening Mayor and Council. My name is Tiffany Evers and I am a member of the Recreation and Cultural Services board. I would like to take a few moments tonight to recognize the winners of both our 2016 Christmas parade as well as our Holiday Light Decorating contest. When I call you name, please come forward with your group so we may present your award. The winners from this year's parade are as follows: Most Original Bathfitter Holly Hill Adult Service Award Wilkie's Pest Control Youth Service Award Cub Scout Pack 425 Most Related to Theme Burns Sci Tech Charter School Theme was the Carols of Christmas Grand Champion Girl Scout Troop 995 Honorable Mention Riverside Clinical Research, Pulse tribute Thank you to all the groups who participated to make our parade a success!! We hope to see you all next year on Saturday, December 9th — it's never too late to start planning!! Our holiday light decorating contest was another wonderful event for our community. Thank you to all the families who participated. Our winners this year are: Holiday Lights Only The Delia family - 123 Hollow Oak Trail Holiday Lights with Animation/Inflatables Tim & Debbie Sopko — 1910 Juniper Dr Community Choice Nathan McKinney — 626 Coral Trace tri. , ,j1.. ) -N Cl) , \ L I 6...______________ fQ 'IMO ' Iipi asviim. _ , i•C. in . a 0ea 0 hi _ OE CO _ ,• `. ,4111111111 r R a m c T t T. Tin _ , . 0 :,j--z 3 � 4 • 1>C-(" ---: ..----- 2 1±111171:11:11 ?"' "'".-- -------------------...---- C7 5 • • r IA •a •� r i LIJ o d IWO I `V J V O / ;) :761f \f ;, _ , . .,, r‘• o a i N 1 E/ . 0 --:.. , /�. I m t N fD -0O .0 _ 7, ,ter` C > 0 -0 0 d Ln .. d p -0 c Lfl >, u i . .O VQ � c � m +� p cCD Qal N � {' 073 .. 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(D (D O 3 (o (D n ,f,:: = 0, al 1 (Q tHHLHt' 7 rt '. v a' _6 Q- e A o.0 O tQ . O A m Q. a7 7' On ( () n A rt 3 7 A of O -'' 0. 0 (D -• cto 0 � (D � � � 0 N • = to -4 0 CU N 3 rr f7D 7 7 —• 3 O A c irl".‘. I'. OJ 'N 3 _O. 7 y K 7 =. r+ CO A (D rt oj . • -r _ A Ro 7 fD 3 n' O p, ,Y O lQ O ill 7 Oa r 7 7 7co. CU = tOn O C 7 o0i in N y '* < Q Q 3 3 . -:., • • ..• O 3 0 y m Q �•+ SZ • N, (D O e E; 4 5. (ADoN fD (D rt n a, O-, nA • 73 0 y K (0n K 1: 11 3 0 7 ta A n 3 City of rD GInc. ATER Monthly Budget Report NOVEMBER 2016 OVERVIEW All FUNDS This financial overview reflects the City's overall unaudited financial condition through November 2016. The first table provides a summary of revenues and expenditures to date by fund. Additional detail by fund type is provided in the subsequent tables. Adj.Annual Adj.Annual Revenue Expense Budget YTD Actual YTD% Budget YTD Actual YTD% 001-GENERAL FUND $15,054,648 $2,240,672 15% $15,054,648 $2,652,018 18% 113-LAW ENFORCEMENT BLOCK 2,750 - 0% 2,750 0% 114-GRANTS FUND 257,000 - 0% 257,000 0% 115-SPECIAL LAW ENFORCEMENT TRUST FD 24,000 10 0% 24,000 4,315 18% 116-TRANSPORTATION IMPACT FEE 105,200 12,055 11% 105,200 0% 117-POLICE IMPACT FEE FUND 72,504 65,475 90% 72,504 7,200 10% 118-FIRE IMPACT FEE FUND 85,015 1,991 2% 85,015 10,800 13% 119-RECREATION IMPACT FEE 125,146 4,692 4% 125,146 0% 120-SCHOLARSHIP FUND 5,000 121 2% 5,000 0% 125-EDGEWATER CRA 51,242 1 0% 51,242 325 1% 126-DISASTER EVENT FUND - - 0% - 313,355 -100% 205-I&S DEBT SERVICE FUND 179,217 40,161 22% 179,217 0% 331-CAPITAL PROJECTS FUND 6,463,382 18,412 0% 6,463,382 (127,717) -2% 440-WATER&SEWER 10,397,920 1,610,450 15% 10,397,920 1,951,219 19% 442-WATER DEVELOPMENT 315,500 4,837 2% 315,500 0% 443-SEWER DEVELOPMENT 426,500 8,907 2% 426,500 0% 444-RENEWAL&REPLACEMENT 2,730,911 - 0% 2,730,911 146,331 5% 445-WATER&SEWER RATE STABILIZATION 1,144,914 12,674 1% 1,144,914 0% 447-REFUSE 3,567,596 520,954 15% 3,567,596 413,836 12% 448-STORMWATER OPERATING 1,637,271 277,157 17% 1,637,271 186,647 11% 450-PUBLIC WORKS COMPLEX 126,179 126,245 100% 126,179 0% 501-MIS 547,070 667,646 122% 547,070 207,922 38% 502-FLEET 872,880 150,328 17% 872,880 132,774 15% 503-LOSS FUND 310,086 310,088 100% 310,086 303,463 98% 504-FULLY INSURED INSURANCE 2,584,630 433,109 17% 2,584,630 215,434 8% 505-WORKERS COMPENSATION 340,000 46,997 14% 340,000 129,031 38% 1 TOTAL ALL FUNDS $47,426,561 $6,552,983 14% $47,426,561 $6,546,954 14% - -- Page 1 i NOVEMBER 12016 GENERAL FUND OTHER GOVERNMENTAL Revenues Adj.Annual YTD Actual YTD% FUNDS Budget Received Taxes $ 8,714,714 $ 1.337,012 15% Licenses&Permits 303,600 35,703 12% Revenues-Other Adj.Annual YTD Actual YTD% Intergovernmental 2,163,942 103,693 5% Governmental Funds Budget Received Charges for Services 2,484,316 340,239 14% LEBG 113 S 2.750 $ - 0% Fines&Forfeits 195,680 21,540 11% Grants 114 257.000 - 0% Misc.Revenue 220,650 27,131 12% LE-Admin. 115 24,000 10 0% Reserve/Other 971,746 375,353 39% Impact Fees-Roads 116 105.200 12,055 11% Total $ 15,054,648 $ 2,240,672 15% Impact Fees-Police 117 72.504 65,475 90% Impact Fees-Fire 118 85,015 1,991 2% Impact Fees-L.S. 119 125,146 4,692 4% Expenditures Adj.Annual YTD Actual YTD% Scholarship 120 5.000 121 2% Edgewater CRA 125 51,242 1 0% Budget Received Debt Service 205 179.217 40.161 22% City Council $ 134,939 $ 18,702 14% General Construct. 331 6,733,382 18,412 0% City Manager 299,223 47,967 16% Total S 7,640,456 $ 142.917 2% Legal 130,000 1,632 1% Economic Develop. 111,229 35,363 32% Expenditures-Other Adj.Annual YTD Actual YTD% City Clerk 278,961 38,074 14% Governmental Funds Budget Received Finance 774,262 118,092 15% LEBG 113 $ 2,750 $ - 0% Special Events 70,000 8,736 12% Grants 114 257,000 - 0% Planning 284,421 45,487 16% LE-Admin. 115 24,000 4,315 18% Building 361,568 43,909 12% Impact Fees-Roads 116 105,200 - 0% Impact Fees-Police 117 72,504 7,200 10% Human Resources 255,171 41,394 16% Impact Fees-Fire 118 85,015 10,800 13% Police Administration 621,704 87,693 14% Impact Fees-L.S. 119 125,146 - 0% Police Operations 2.811.408 406,405 14% Scholarship 120 5,000 - 0% Edgewater CRA 125 51,242 325 1% Police Debt Service 17,955 - 0% Disaster Event Fund 126 313,355 0% Fire Administration 373.121 100,124 27% Debt Service 205 179,217 - 0% Fire Operations 3.066.808 413,854 13% General Construct. 331 6,733,382 (127,717) -2% Total $ 7.640,456 S 208,278 3% Fire Debt Service 145.782 43.656 30% - Fire Community Svc. 130.713 13,238 10% Animal Control 120.396 21.424 18% Env.Svc.Streets 392.530 53,933 14% Gateway Beaut. 465.989 60.233 13% Leisure Svcs.Admin. 422,733 106,350 25% Leisure Svcs.Oper. 942.730 125.046 13% Leis.Svcs.Debt Svc. 41.487 - 0% Non-Departmental 2.801.518 820.705 29% Total $ 15,054,648 $ 2,652.018 18% Page 2 -- . :% NOVEMBER 12016 ENTERPRISE & INTERNAL Stormwater Management: Revenues- Adj.Annual YTD Actual YTD% SERVICE FUNDS Stormwater Utility Budget Received Operations Fund: 448 Permits $ 13,000 $ 775 6% Water and Sewer System: Charges for Services 1,448,562 244,868 17% Miscellaneous Rev. 8,829 141 2% Revenues-Water and Adj.Annual YTD Actual YTD% Debt Proceeds 100,450 31,373 31% Sewer System Funds Budget Received Reserve 66,430 - 0% Total 448 5 1,637,271 $ 277,157 17% Operations Fund: 440 Water Sales $ 4,532,084 $ 751,842 17% Sewer Sales 5.166,130 829,197 16% Miscellaneous Rev. 154,556 5,037 3% Expenses- Adj.Annual YTD Actual YTD Grants 0% Stormwater Utility Budget Received Debt Proceeds/lease - 24,373 0% Operations Fund: 448 Transfer from other funds - - 0% Operations $ 1,085,756 $ 153,725 14% Reserve 545,150 - 0% Non-Departmental 551,515 32,921 6% Total 440 $ 10.397,920 $ 1,610,450 15% Total 448 5 1,637,271 $ 186,647 11% Water Develop.Fees 442 $ 315,500 $ 4,837 2% Sewer Develop.Fees 443 $ 426,500 $ 8,907 2% Public Works Complex: Renewal&Replace. 444 $ 3.060,464 $ - 0% W&S Sinking Fund 445 $ 1 144,914 $ 12,674 1% Revenues-Public Adj.Annual YTD Actual YTD% Works Complex-450 Budget Received Inter-fund Transfers 126,179 126,179 100% Expenses-Water and Adj.Annual YTD Actual YTD% Miscellaneous Rev. - 66 0% Sewer System Funds Budget Received Total 450 5 126,179 $ 126.245 100% Operations Fund: 440 Administration $ 1,060,429 $ 189,139 18% Expenses-Public Adj.Annual YTD Actual YTD% Water 1,723,747 207,184 12% Works Complex-450 _ Budget Received Wastewater 2.020,458 245,369 12% Debt Service $ 126,179 $ - 0% Wastewater Collections 574,560 77,506 13% LandiBDebt - 0% Field Operations 1,093,486 177,829 16% Total 450 S 126,179 S - 0% Non-Departmental 3.925,240 1,054.193 27% Total 440 $ 10.397,920 $ 1,951,219 19% Water Develop.Fees 442 $ 315,500 $ - 0% Internal Service Funds: Sewer Develop.Fees 443 $ 426,500 $ - 0% 0 Renewal&Replace. 444 $ 3,060,464 $ 146.331 5% Revenues-Internal Adj.Annual YTD Actual YTD /o W&S Sinking Fund 445 $ 1.144,914 $ 0% Service Funds Budget Received MIS 501 $ 665,070 S 667.646 100% Fleet Maintenance 502 $ 942,880 S 150 328 16% Loss Fund 503 $ 310,086 $ 310.088 100% Fully Insured Fund 504 $ 2.584,630 S 433.109 17% Refuse Utility: Workers Comp. 505 $ 340,000 $ 46.997 14% Revenues-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Charges for Services $ 3,248,828 $ 520,900 16% Expenses-Internal Adj.Annual YTD Actual YTD% Miscellaneous Rev. 8,997 54 1°0 Service Funds Budget Received Debt Proceeds 309,771 - 0% MIS 501 $ 665,070 S 207,922 31% Reserve - - 0% Fleet Maintenance 502 $ 942,880 S 132,774 14% Total 447 $ 3,567,596 5 520.954 15% Loss Fund 503 $ 310,086 S 303,463 98% Fully Insured Fund 504 $ 2.564,630 S 215,434 8% Workers Comp. 505 $ 340,000 S 129,031 38% Expenses-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Refuse $ 2,498,157 S 320,563 13% Recycling 341,285 27.441 8% Non-Departmental 728,154 65,833 9% Total 447 $ 3,567,596 S 413.836 12% Page 3 7 o 1 City of r0GTERI Monthly Budget Report NOVEMBER 2016 OVERVIEW All FUNDS This financial overview reflects the City's overall unaudited financial condition through November 2016. The first table provides a summary of revenues and expenditures to date by fund. Additional detail by fund type is provided in the subsequent tables. Adj.Annual Adj.Annual Revenue Expense Budget YTD Actual YTD% Budget YTD Actual YTD% 001-GENERAL FUND $15,054,648 $2,240,672 15% $15,054,648 $2,652,018 18% 113-LAW ENFORCEMENT BLOCK 2,750 - 0% 2,750 0% 114-GRANTS FUND 257,000 - 0% 257,000 0% 115-SPECIAL LAW ENFORCEMENT TRUST FD 24,000 10 0% 24,000 4,315 18% 116-TRANSPORTATION IMPACT FEE 105,200 12,055 11% 105,200 0% 117-POLICE IMPACT FEE FUND 72,504 65,475 90% 72,504 7,200 10% 118-FIRE IMPACT FEE FUND 85,015 1,991 2% 85,015 10,800 13% 119-RECREATION IMPACT FEE 125,146 4,692 4% 125,146 0% 120-SCHOLARSHIP FUND 5,000 121 2% 5,000 0% 125-EDGEWATER CRA 51,242 1 0% 51,242 325 1% 126-DISASTER EVENT FUND - - 0% - 313,355 -100% 205-I&S DEBT SERVICE FUND 179,217 40,161 22% 179,217 0% 331-CAPITAL PROJECTS FUND 6,463,382 18,412 0% 6,463,382 (127,717) -2% 440-WATER&SEWER 10,397,920 1,610,450 15% 10,397,920 1,951,219 19% 442-WATER DEVELOPMENT 315,500 4,837 2% 315,500 0% 443-SEWER DEVELOPMENT 426,500 8,907 2% 426,500 0% 444-RENEWAL& REPLACEMENT 2,730,911 - 0% 2,730,911 146,331 5% 445-WATER&SEWER RATE STABILIZATION 1,144,914 12,674 1% 1,144,914 0% 447-REFUSE 3,567,596 520,954 15% 3,567,596 413,836 12% 448-STORMWATER OPERATING 1,637,271 277,157 17% 1,637,271 186,647 11% 450-PUBLIC WORKS COMPLEX 126,179 126,245 100% 126,179 0% 501-MIS 547,070 667,646 122% 547,070 207,922 38% 502-FLEET 872,880 150,328 17% 872,880 132,774 15% 503-LOSS FUND 310,086 310,088 100% 310,086 303,463 98% 504-FULLY INSURED INSURANCE 2,584,630 433,109 17% 2,584,630 215,434 8% 505-WORKERS COMPENSATION 340,000 46,997 14% 340,000 129,031 38% TOTAL ALL FUNDS $47,426,561 $6,552,983 14% $47,426,561 $6,546,954 14% Page 1 I NOVEMBER 12016 GENERAL FUND OTHER GOVERNMENTAL Revenues Adj.Annual YTD Actual YTD% FUNDS Budget Received Taxes $ 8,714,714 $ 1,337,012 15% Licenses&Permits 303,600 35,703 12% Revenues-Other Adj.Annual YTD ActualYTD Intergovernmental2,163,942 103,6935% Governmental Funds Budget Received Charges for Services 2,484,316 340,239 14% LEBG 113 S 2.750 $ - 0% Fines&Forfeits 195,680 21,540 11% Grants 114 257.000 - 0% Misc.Revenue 220,650 27,131 12% LE-Admin. 115 24,000 10 0% Reserve/Other 971.746 375,353 39% Impact Fees-Roads 116 105.200 12,055 11% Total $ 15,054,648 $ 2,240,672 15% Impact Fees-Police 117 72.504 65,475 90% Impact Fees-Fire 118 85.015 1,991 2% Impact Fees-L.S. 119 125.146 4,692 4% Expenditures Adj.Annual YTD Actual YTD% Scholarship 120 5.000 121 2% Budget Received Edgewater CRA 125 51,242 1 0% Debt Service 205 179.217 40.161 22% City Council $ 134,939 $ 18,702 14% General Construct. 331 6,733.382 18,412 0% City Manager 299,223 47,967 16% Total $ 7,640.456 $ 142.917 2% Legal 130,000 1,632 1% Economic Develop. 111,229 35,363 32% Expenditures-Other Adj.Annual YTD Actual YTD% City Clerk 278,961 38,074 14% Governmental Funds Budget Received Finance 774,262 118,092 15% LEBG 113 $ 2,750 $ - 0% Special Events 70,000 8,736 12% Grants 114 257,000 - 0% Planning 284,421 45,487 16% LE-Admin. 115 24,000 4,315 18% Building 361,568 43,909 12% Impact Fees-Roads 116 105,200 - 0% Impact Fees-Police 117 72,504 7,200 10% Human Resources 255,171 41,394 16% Impact Fees-Fire 118 85,015 10,800 13% Police Administration 621,704 87,693 14% Impact Fees-L.S. 119 125,146 - 0% Police Operations 2.811,408 406,405 14% Scholarship 120 5,000 0% Edgewater CRA 125 51,242 325 1% Police Debt Service 17,955 - 0% Disaster Event Fund 126 - 313,355 0% Fire Administration 373,121 100,124 27% Debt Service 205 179,217 - 0% Fire Operations 3.066,808 413,854 13% General Construct. 331 6.733,382 (127,717) -2% Total _$ 7.640,456 $ 208,278 3% Fire Debt Service 145.782 43,656 30% Fire Community Svc. 130,713 13,238 10% Animal Control 120,396 21,424 18% Env.Svc.Streets 392,530 53,933 14% J Gateway Beaut. 465.989 60,233 13% Leisure Svcs.Admin. 422,733 106,350 25% Leisure Svcs.Oper. 942.730 125.046 13% Leis.Svcs.Debt Svc. 41,487 - 0% Non-Departmental 2,801.518 820.705 29% Total $ 15,054.648 $ 2,652.018 18% Page 2 4.- NOVEMBER 12016 ENTERPRISE & INTERNAL Stormwater Management: Revenues- Adj.AnnualYTD Actual YTD% SERVICE FUNDS Stormwater Utility Budget Received Operations Fund: 448 Permits $ 13,000 S 775 6% Water and Sewer System: Charges for Services 1.448,562 244.868 17% Revenues-Water and Adj.Annual YTD Actual YTD% Miscellaneous Rev. 8,829 141 2 Debt Proceeds 100,450 31,373 31% Sewer System Funds Budget Received Reserve 66,430 - 0% Total 448 $ 1637,271 S 277.157 17% Operations Fund: 440 Water Sales $ 4,532,084 $ 751,842 17% Sewer Sales 5,166,130 829.197 16% Miscellaneous Rev. 154,556 5.037 3% Expenses- Adj.Annual YTD Actual YTD% Grants 0% Stormwater Utility Budget Received Debt Proceeds/lease - 24,373 0% Operations Fund: 448 Transfer from other funds - - 0% Operations $ 1,085,756 $ 153,725 14% Reserve 545,150 - 0% Non-Departmental 551,515 32,921 6% Total 440 $ 10.397,920 $ 1,610.450 15% Total 448 $ 1.637,271 S 186,647 11% ' Water Develop.Fees 442 $ 315,500 $ 4,837 2% Sewer Develop.Fees 443 $ 426,500 $ 8.907 2% Public Works Complex: Renewal&Replace 444 $ 3,060,464 $ - 0% W&S Sinking Fund 445 $ 1,144,914 $ 12.674 1% Revenues-Public Adj.Annual YTD Actual YTD% Works Complex-450 Budget Received Inter-fund Transfers 126,179 126,179 100% Expenses-Water and Adj.Annual YTD Actual YTD% Miscellaneous Rev. - 66 0% Sewer System Funds Budget Received Total 450 $ 126,179 $ '26,245 100% Operations Fund: 440 Administration $ 1,060,429 $ 189.139 18% Expenses-Public Adj.Annual YTD Actual YTD% Water 1,723,747 207,184 12% Works Complex-450 Budget Received Wastewater 2,020,458 245,369 12% Debt Service $ 126,179 $ 0% - Wastewater Collections 574,560 77.506 13% Land!Buildings - 0% Field Operations 1,093,486 177,829 16% Non-Departmental 3,925,240 1,054,193 27% Total 450 $ 126,'79 $ 0% Total 440 $ 10,397,920 S 1,951,219 19% Water Develop.Fees 442 $ 315,500 s - 0% Internal Service Funds: Sewer Develop.Fees 443 $ 426,500 S - 0% o Renewal&Replace. 444 $ 3,060,464 5 146,331 5% Revenues-Intemal Adj.Annual YTD Actual YTD /o W&S Sinking Fund 445 $ 1,144,914 S po/, Service Funds Budget Received MIS 501 $ 665,070 $ 667,646 100% Fleet Maintenance 502 $ 942,880 $ 150,328 16% Loss Fund 503 $ 310,086 $ 310,088 100% Fully Insured Fund 504 $ 2,584,630 $ 433,109 17% Refuse Utility: Workers Comp. 505 $ 340,000 $ 46,997 14% Revenues-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Charges for Services $ 3,248,828 $ 520,900 16% Expenses-Internal Adj.Annual YTD Actual YTD Miscellaneous Rev. 8,997 54 1% Service Funds Budget Received Debt Proceeds 309,771 - 0% MIS 501 $ 665,070 $ 207,922 31% Reserve - - 0% Fleet Maintenance 502 $ 942,880 $ 132,774 14% Total 447 $ 3,567,596 $ 520,954 15% Loss Fund 503 $ 310,086 $ 303,463 98% Fully Insured Fund 504 $ 2,584.630 $ 215,434 8% Workers Comp. 505 $ 340,000 $ 129,031 38% Expenses-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Refuse $ 2,498.157 $ 320,563 13% Recycling 341.285 27,44' 8% Non-Departmental 728.154 65,833 9% Total 447 S 3,567 596 $ 413,836 12% Page 3 /"1 / City of r0GTRI Monthly Budget Report NOVEMBER 2016 OVERVIEW All FUNDS This financial overview reflects the City's overall unaudited financial condition through November 2016. The first table provides a summary of revenues and expenditures to date by fund. Additional detail by fund type is provided in the subsequent tables. Adj.Annual Adj.Annual Revenue Expense Budget YTD Actual YTD% Budget YTD Actual YTD% 001-GENERAL FUND $15,054,648 $2,240,672 15% $15,054,648 $2,652,018 18% 113-LAW ENFORCEMENT BLOCK 2,750 - 0% 2,750 0% 114-GRANTS FUND 257,000 - 0% 257,000 0% 115-SPECIAL LAW ENFORCEMENT TRUST FD 24,000 10 0% 24,000 4,315 18% 116-TRANSPORTATION IMPACT FEE 105,200 12,055 11% 105,200 0% 117-POLICE IMPACT FEE FUND 72,504 65,475 90% 72,504 7,200 10% 118-FIRE IMPACT FEE FUND 85,015 1,991 2% 85,015 10,800 13% 119-RECREATION IMPACT FEE 125,146 4,692 4% 125,146 0% 120-SCHOLARSHIP FUND 5,000 121 2% 5,000 0% 125-EDGEWATER CRA 51,242 1 0% 51,242 325 1% 126-DISASTER EVENT FUND - - 0% - 313,355 -100% 205-I&S DEBT SERVICE FUND 179,217 40,161 22% 179,217 0% 331-CAPITAL PROJECTS FUND 6,463,382 18,412 0% 6,463,382 (127,717) -2% 440-WATER&SEWER 10,397,920 1,610,450 15% 10,397,920 1,951,219 19% 442-WATER DEVELOPMENT 315,500 4,837 2% 315,500 0% 443-SEWER DEVELOPMENT 426,500 8,907 2% 426,500 0% 444-RENEWAL&REPLACEMENT 2,730,911 - 0% 2,730,911 146,331 5% 445-WATER&SEWER RATE STABILIZATION 1,144,914 12,674 1% 1,144,914 0% 447-REFUSE 3,567,596 520,954 15% 3,567,596 413,836 12% 448-STORMWATER OPERATING 1,637,271 277,157 17% 1,637,271 186,647 11% 450-PUBLIC WORKS COMPLEX 126,179 126,245 100% 126,179 0% 501-MIS 547,070 667,646 122% 547,070 207,922 38% 502-FLEET 872,880 150,328 17% 872,880 132,774 15% 503-LOSS FUND 310,086 310,088 100% 310,086 303,463 98% 504-FULLY INSURED INSURANCE 2,584,630 433,109 17% 2,584,630 215,434 8% 505-WORKERS COMPENSATION 340,000 46,997 14% 340,000 129,031 38% TOTAL ALL FUNDS $47,426,561 $6,552,983 14% $47,426,561 $6,546,954 14% Page 1 NOVEMBER 12016 GENERAL FUND OTHER GOVERNMENTAL Revenues Adj.Annual YTD Actual YTD% FUNDS Budget Received Taxes S 8,714,714 S 1,337,012 15% Licenses&Permits 303,600 35,703 12% Revenues-Other Adj.Annual YTD Actual YTD% Intergovernmental 2,163,942 103,693 5% Governmental Funds Budget Received Charges for Services 2,484,316 340,239 14% LEBG 113 $ 2,750 S - 0% Fines&Forfeits 195,680 21,540 11% Grants 114 257,000 - 0% Misc.Revenue 220,650 27,131 12% LE-Admin. 115 24,000 10 0% Reserve/Other 971,746 375,353 39% Impact Fees-Roads 116 105,200 12,055 11% Total S 15,054,648 S 2,240,672 15% Impact Fees-Police 117 72,504 65,475 90% Impact Fees-Fire 118 85,015 1,991 2% Impact Fees-L.S. 119 125,146 4,692 4% 2Expenditures Adj.Annual YTD Actual YTD% Scholarship 120 5,000 121 0% Budget Received Edgewater CRA 125 51,242 1 0/° Debt Service 205 179,217 40,161 22% City Council $ 134.939 $ 18,702 14% General Construct. 331 6,733,382 18,412 0% City Manager 299.223 47.967 16% Total $ 7,640,456 S 142,917 2% Legal 130.000 1,632 1% Economic Develop. 111.229 35.363 32% Expenditures-Other Adj.Annual YTD Actual YTD% City Clerk 278.961 38,074 14% Governmental Funds Budget Received Finance 774.262 118.092 15% LEBG 113 $ 2,750 $ - 0% Special Events 70.000 8,736 12% Grants 114 257,000 - 0% Planning 284,421 45,487 16% LE-Admin. 115 24,000 4,315 18% Building 361,568 43,909 12% Impact Fees-Roads 116 105,200 - 0% Impact Fees-Police 117 72,504 7,200 10% Human Resources 255,171 41,394 16% Impact Fees-Fire 118 85,015 10,800 13% Police Administration 621,704 87,693 14% Impact Fees-L.S. 119 125,146 - 0% Police Operations 2,811,408 406,405 14% Scholarship 120 5,000 - 0% Edgewater CRA 125 51,242 325 1% Police Debt Service 17,955 - 0% Disaster Event Fund 126 - 313,355 0% Fire Administration 373,121 100,124 27% Debt Service 205 179,217 - 0% Fire Operations 3,066,808 413,854 13% General Construct. 331 6,733.382 (127,717) -2% Total $ 7,640.456 $ 208,278 3% Fire Debt Service 145,782 43,656 30% Fire Community Svc. 130,713 13,238 10% Animal Control 120,396 21,424 18% Env.Svc.Streets 392,530 53,933 14% Gateway Beaut. 465,989 60,233 13% Leisure Svcs.Admin. 422,733 106,350 25% Leisure Svcs.Oper. 942,730 125,046 13% Leis.Svcs.Debt Svc. 41,487 - 0% Non-Departmental 2,801,518 820,705 29% Total $ 15,054,648 $ 2,652,018 18% -- Page 2 NOVEMBER 12016 ENTERPRISE & INTERNAL Stormwater Management: Revenues- Adj.Annual YTD Actual YTD SERVICE FUNDS Stormwater Utility Budget Received Operations Fund: 448 Permits $ 13,000 S 775 6% Water and Sewer System: Charges for Services 1,448,562 244.868 17% Miscellaneous Rev. 8,829 141 2% Revenues-Water and Adj.Annual YTD Actual YTD% Debt Proceeds 100,450 31 373 31% Sewer System Funds Budget Received Reserve 66,430 - 0% Total 448 $ 1.637,271 S 277.157 17% Operations Fund: 440 Water Sales $ 4,532,084 S 751,842 17% Sewer Sales 5,166,130 829,197 16% Expenses- Adj.Annual YTD Actual YTD%Miscellaneous Rev. 154,556 5,037 3% Stormwater Utility Budget Received Grants - 0% Debt Proceeds/lease - 24,373 0% Operations Fund: 448 Transfer from other funds - - 0% Operations $ 1.085,756 5 153,725 14% Reserve 545,150 - 0% Nor-Departmental 551,515 32 921 6% Total 440 $ 10,397,920 $ 1,610.450 15% Total 448 $ 1.637,271 S 186.647 11% Water Develop.Fees 442 $ 315,500 $ 4,837 2% Sewer Develop.Fees 443 $ 426,500 $ 8,907 2% Public Works Complex: Renewal&Replace. 444 $ 3,060,464 $ - 0% W&S Sinking Fund 445 $ 1,144,914 $ 12.674 1% Revenues-Public Adj.Annual YTD Actual YTD% Works Complex-450 Budget Received Inter-fund Transfers 126,179 126 179 100% Expenses-Water and Adj.Annual YTD Actual YTD% Miscellaneous Rev. - 66 C% Sewer System Funds Budget Received- Total 450 $ 126,179 S 126 245 100% Operations Fund: 440 Administration $ 1,060,429 $ 189.139 18% Expenses-Public Adj.Annual YTD Actual YTD% Water 1,723,747 207.184 12% Works Complex-450 Budget Received Wastewater 2,020,458 245,369 12% % Debt Service $ 126,179 $ - 0% Wastewater Collections 574,560 77.506 13% DebtLand/Buildings0% 0 Field Operations 1,093,486 177,829 16% Total 450 $ 126,179 S - 0% Non-Departmental 3,925,240 1,054.193 27% - Total 440 $ 10,397,920 $ 1,951,219 19% Water Develop.Fees 442 $ 315,500 $ - 0% Internal Service Funds: Sewer Develop.Fees 443 $ 426,500 $ - 0% Revenues-Internal Adj.Annual YTD Actual YTD% Renewal&Replace 444 $ 3,060,464 $ 146.331 5% Service Funds Budget Received W&S Sinking Fund 445 $ 1,144,914 $ - 0% MIS 501 $ 665,070 S 667,646 100% Fleet Maintenance 502 $ 942,880 5 150,328 16% Loss Fund 503 $ 310,086 $ 310,088 100% Fully Insured Fund 504 $ 2,584,630 5 433,109 17% Refuse Utility: Workers Comp 505 $ 340,000 5 46,997 14% Revenues-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Charges for Services $ 3,248,828 $ 520,900 16% Expenses-Internal Adj.Annual YTD Actual YTD% Miscellaneous Rev. 8,997 54 1% Service Funds Budget Received Debt Proceeds 309,771 - 0ry, MIS 501 $ 665,070 5 207,922 31% Reserve - - 0% Fleet Maintenance 502 $ 942,880 S 132,774 14% Total 447 $ 3,567,596 $ 520.954 15% Loss Fund 503 $ 310,086 5 303,463 98% Fully Insured Fund 504 $ 2.584,630 $ 215,434 8% Workers Comp. 505 $ 340,000 $ 129,031 38% Expenses-Refuse Adj.Annual YTD Actual YTD% Utility Fund-447 Budget Received Refuse $ 2,498,157 $ 320.563 13% Recycling 341,285 27.441 8% Non-Departmental 728,154 65,833 9% Total 447 $ 3,567,596 $ 413.836 12% Page 3 •,i %,/ I- ; . 1 -,' " I . ; !,,,.- --,/ '. 1 •. _,, .4...e ; . ..,: . . , . . 1.--• 1 i i,.._ - '. `1.- ' ? 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I . i , . ,... 10 Al • : 4,,„,. • ii. u - , "b.-. -. , . • ,i ' • -or ... dAC . . =la4 Alli '( • lik i ' • - .., :•.' i.- 4300,-- . 4.4.' • Jik . •Ik- • ......0 4"1"S. _ . --- - , - ,6;intaimis — .., ..... ..-+,..., I©� 4 a-�---. LEpGEWALERAr CITY COUNCIL 2017 GOALS FOR CITY MANAGER What 2 things the City Manager does now that the Council would most like him to continue? > Maintain sound fiscal management policies > Continue to explore economic development • Tracey Barlow is the most efficient and committed City Manager has ever had > I have been on the Council thru 6 City Managers from 1982-2016. Tracey is by far the very best manager a city would want. • I only hope he has the endurance to stay the course with Edgewater. We are on the brink of a great growth spurt and with Tracey and a good Council, Edgewater will firmly have the business, parks and lower tax that we all have work for. The time is now. Good Luck Tracey and your crew. > Continue sanitizing the budget for ways to consolidate funds and expenditures. > Continue the open door policy for information and remain positive > The relying to Council the information which citizens are inquiring about on a regular basis > His enthusiastic relationship with city staff personnel > Continue his visionary outlook on the future of our City What 2 things the City Manager does not do now that the Council would most like him to do. > Manage City employees who deal directly with the pubic specifically code enforcement and building inspector. a ``TE k 2016 EVALUATION OF CITY MANAGER City Manager Name: Tracey T. Barlow October 2015 - September 2016 Identify performance score by placing the performance level score in the box associated with the evaluated section. 1 = Unsatisfactory 2 = Improvement Needed 3 = Meets Expectations Score 4 = Exceeds Expectation 5 = Outstanding Professional Skills Leadership :Represents the City on a professional manner;demonstrates courtesy, tact and skill in dealing with sensitive matters; maintains an overall warm and personable attitude. 4'8 Tracy represents the City IN a professional manner at all times. Many other cities give their praise to our City Manager. Decision Making/Judgment: Makes timely decisions that are well thought out and in the best interest of the City;accepts responsibility for outcomes;handles difficult situations in a 4.8 professional and proactive manner. Is a proactive problem solver. Approaches problems with a "how can we do this" attitude as opposed to an "it can't be done" attitude. Coordination: Ability to work with others as a team and express individual viewpoint while 4.6 learning from input of others. Cooperates and coordinates with the City Clerk on City projects. Budgeting: Provides operating and capital improvement plans and provides for short and long range plans that anticipate the needs of the community;presents a timely annual budget which 4.2 meets the requirement of the Charter and is well documented,organized and one which closely represents the goals of the City Council. The Thomas Street project was efficient was well planned and executed but no strategy for continuing removal of septic tanks in the City. 1 Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically;implements management practices and policies to maintain or achieve a 4'8 sound long-term financial condition; and plans for long-term maintenance and replacement of infrastructure. Financial Control: Controls operational and capital costs through adequate system controls, 4.8 cost saving measures, reductions and the judicious and economical utilization of staff,material and equipment. Administrative Skills and Traits Job Knowledge:Demonstrates knowledge of all aspects of municipal government and has 5 working knowledge of state and federal government. Very knowledgeable in all these areas. 4.4 Creativity: Proactively identifies effective, efficient and innovative solutions to problems and considers all available alternatives before making recommendations to the City Council. Planning and Organization: Establishes appropriate course of action for self and staff to 4.6 accomplish goals;makes proper assignments of staff and appropriate use of resources;sets realistic objectives with appropriate time frames. This was put in full display during our most recent hurricane. Personnel Management: Establishes sound personnel selection and placement policies. 4.6 Promotes and supports the "public service role" for city employees and emphasizes exemplary performance. Effectively evaluates employee performance and acts on the results. Encourages self motivation and advancement within the employee structure. 2 Motivation and Leadership:Motivates personnel so that they are increasingly effective in the 4.4 performance of their duties,in achieving common goals and objectives and in nurturing an attitude of courtesy, helpfulness and sensitivity to the public. The team Tracy has put together has resulted in more achievements with our city in the last two years than we've seen in over a decade. Initiative: Uses initiative to develop new programs to meet the needs of the City or resolve 4.6 identified problems;implements or modifies procedures and programs necessary to improve organizational effectiveness and efficiency. Constantly seeks to find more efficient ways in which to improve organizational performance. Ethical Standards: Conforms to high standards of profession. 4.6 Relationship with City Council 4.6 Planning and Organization:Works with the City Council developing and implementing long and short term goals and objectives;carries out the goals and policies and programs of the City Council;demonstrates ability to anticipate needs of the City and recommends options to appropriately respond to the needs;and sets realistic objectives with appropriate time frames. 4.4 Follows Direction: Understands and follows the City Council direction. Presents the City Council policies and positions on issues to citizens,staff and organizations accurately,equitably and effectively. Responds in a timely manner to the requests of the City Council and citizens. Responds just as effectively with requests he may not personally agree with,as he is with those requests that he does agree with. Legislative:Advise the City Council on relevant concerns,legislation and developments in the 4.8 area of public policy affecting the City of Edgewater. 3 Access:Available to the City Council and others on official business either personally or 4.8 through designated staff. Always has an open door policy in regards to any request or complaint I might have. Relationship with City Council: Develops and maintains and effective and professional 4.8 dialogue with City Council on a formal and informal basis. Continues to demonstrate professionalism and a willingness to serve. Interactive Skills Community Relations: Maintains professional relations with community groups,contractors 4.8 and organizations;attends community functions;and effectively communicates the City Councils position to staff and public. Very effective in establishing positive relationships with the private sector,and other public sector entities. Government Relations: Deals effectively with other governmental agencies in representing the City of Edgewater. 4.8 Outstanding ambassador to Edgewater,and admired by outside governmental agencies. Dispute Resolution:Handles disputes or complaints involving citizens in an effective, 4.6 equitable and in a timely and professional manner. Mr.Barlow does as much as humanly possible to make everyone happy. Has always addressed complaints in an effective equitable and timely manner. Communication Skills City Council: Openly communicates with the City Council,promptly and properly responds to 4.8 requests,keeps the City Council informed of current issues about matters critical to the City Councils goals and policy-making role. 4 Media: Maintains a constructive relationship with media outlets and others;communicates clearly and demonstrates effective listening,oral and written skills. 4.8 Activities:Reports departmental and staff activities to the City Council in an appropriate and 4.2 timely manner. You presented to the Council an oversight which had been going on for eight years.The disability health benefits for four police officers.You are ultimately responsible for the oversight. Staff: Develops and maintains positive relations with staff;communicates clearly and 4.8 demonstrates effective listening, oral and written skills. Tracy has a team of staff personnel willing to go above and beyond in all things. This is a trait only a great leader can instill in their subordinates. 4.6 Residents, Businesses and General Public: Maintains constructive relations with the public; effectively utilizes tools such as newsletters,press releases, social media and public speaking opportunities to inform community about City Council action and policies. Managerial and Administrative Performance Accessible and maintains good rapport with elected officials,staff,and the public 4.8 Makes tough decisions when necessary 4.8 Ability to work with the press and media 4.8 Implements City Council decisions loyally 4.6 Personal Qualities Mature professional and personable 4.8 Sense of humor 4.8 Open/forthright 4.8 Sensitive and considerate 4.4 Self-confident 4.8 Good personal appearance 4.8 Enjoys people and is friendly 4.8 Manages time well 5 Accepts responsibility willingly 5 Energetic 4.8 Non-defensive 4.6 5 Significant Accomplishments: What significant accomplishments have you achieved in the past year? Facilitated the back-filling of the old Coronado Paint Building with a manufacture that will create local jobs; Managed the preparation, response and recovery of Hurricane Matthew that left enormous debris; Facilitated the Thomas Street improvements that removed numerous septic tanks and improved stormwater runoff quality; Coordinated the Hawks Park GO Bond initiative; Facilitated the Charter Review Committee that recommended Charter Amendments-continued below- Personal Qualities What 2 things would you like to achieve in your position for the coming year? Expand reclaim water infrastructure to reduce discharge to the Indian River; Identify a location and preliminary plan for large boat ramp and recreational amenity. What 2 things the City Manager does now that the Council member would most like him/her to continue? See attached goal sheet What 2 things the City Manager does not do now that the Council member would most like him/her to do See attached goal sheet Evaluation Completed By: Compiled Evaluation Scores Date:December 14,2016 Continued -to be placed on the November 8th ballot; Facilitated correction of insurance benefit errors; Facilitated enhanced working relationship with the YMCA to encourage expansion of the recreation programs; Facilitated the sale of city owned ParkTowne property to the Northwest Lineman College in order to establish a lineman college here in Edgewater; Coordinated numerous additional annexations within the Interlocal Service Boundary Area. 6 F EDGEWATER CITY COUNCIL 2017 GOALS FOR CITY CLERK What 2 things the City Clerk does now that the Council would most like her to continue? • Continue to develop your professional skills and training ➢ Look for opportunities to grow staff and streamline processes • What she is doing now ➢ Continue being proactive with record scanning > Continue working with assistant to being credentials up to date > Remain a neutral voice in an ever changing political climate > Continue with the updates and emails of interest on city matters What 2 things the City Clerk does not do now that the Council would most like her to do. > I am looking forward to continued interaction with Ms. Matusick as she settles into her new duties with the City. > As this is a relatively short evaluation timeframe to a new position. I feel it is inadequate to effectively rate you. However, having said that I am impressed as to your performance and ability to adapt quickly to these new responsibilities. I have great confidence in your handling of this position. > Engage more in community and governmental events. > Acknowledge openly the accomplishments of her subordinates so we may better see the progress of the "team". IwGI WATER J 2016 EVALUATION OF CITY CLERK City Clerk Name: Robin L. Matusick October 2015 - September 2016 Identify performance score by placing the performance level score in the box associated with the evaluated section. 1 = Unsatisfactory 2 = Improvement Needed 3 = Meets Expectations Score 4 = Exceeds Expectation 5 = Outstanding Professional Skills Leadership : Represents the City on a professional manner; demonstrates courtesy, tact and skill in dealing with sensitive matters and others;maintains an overall warm and personable 4.4 attitude. Looks for ways to improve department functions and/or operations. Robin approaches her job with a positive attitude, and always presents a neutral base when dealing with the diverse nature of city government. Decision Making/Judgment: Makes timely decisions that are well thought out and in the best interest of the City;accepts responsibility for outcomes;handles difficult situations in a 4.2 professional and proactive manner. Is a proactive problem solver. Robin has a city wide perspective when making her decisions. She is consistent with her job performance. She can solve challenges with little or no help from superiors. Coordination:Ability to work with others as a team and express individual viewpoint while learning from input of others. Cooperates and coordinates with the City Manager on city 4.0 projects. Planning and Organization:Acknowledges goals established by the City Council and assists 4.4 with implementing associated objectives. Always has the proper documentation prepared to assist the Council in their decision making processes. 1 Legislative:Advise the City Council on relevant concerns,legislation and developments in the 4.4 area of public policy affecting the City of Edgewater. Consistently gives updates as they come in,and always informs Council on important city matters. 4.6 Records Management: Maintains a comprehensive Records Management Program. Makes a consistent effort to carryout the goals and policies of the program. Trains appropriate personnel on maintenance of program. Maintains the integrity of official records. I have received no complaints in reference to the record keeping practices of the city, and there have been no complaints based on public records law. Public Records: Maintains a productive Public Records Policy. Fulfills public records request as perscribed by Florida law,with accuracy and in a timely manner. 4.6 As above. I have received no complaints of delays in public record requests. Financial Control: Prepares and controls City Clerk associated budgets. Assures efficiencies 4.3 through cost saving measures,reductions and the judicious and economical utilization of personnel,material and equipment. Relationship with City Council City Council : Openly communicates with the City Council,promptly and properly responds 4.6 to requests, keeps the City Council and City Manager informed of current issues about matters critical to the City. Relationship with the City Council:Develops and maintains an effective and professional 4.8 dialogue with City Council. 2 Responsivness: Responds in a timely manner to the requests of the City Council and citizens. 4.6 Presents the City Council policies and positions on issues to the citizens,staff and organizations accurately,equitably and effectively. Interactive Skills Interpersonal Relationships: Demonstrates ability to cooperate,work and communicate with 4.8 City Council, City Attorney, staff and other outside contacts. Community Relations:Maintains positive relations with community groups and organizations; 4.6 attends community functions;and effectively communicates the City Council's position to staff and public. Government Relations: Deals effectively with governmental agencies in representing the City 4.6 of Edgewater. Maintains a strong working relationship with outside governmental agencies. Communication Skills Media:Maintains a constructive relationship with media outlets and others;communicates clearly and demonstrates effective listening, oral and written skills. 4.3 Activities:Reports departmental and staff activities to the City Council in an appropriate and timely manner. Provides agendas,minutes and reports accurately and on a timely basis. 4.4 3 4.5 Residents, Businesses and General Public: Maintains constructive relations with the public; effectively utilizes tools such as newsletters, press releases, social media and public speaking opportunities to inform community about City Council action and policies. Administrative Skills and Traits Job Knowledge:Demonstrates knowledge of all aspects of municipal government; and has 4.6 working knowledge of state and federal government. Robin has a large storehouse of knowledge on municipal, state,and federal law. • 4.6 Management Style:Ability to work with others as a team and express individual viewpoint while learning from the input of others. Handles election process effectively and efficiently. Robin works well with her subordinates and superiors. Creativity: Proactively identifies effective, efficient and innovative solutions to problems and 4.4 considers all available alternatives before making recommendations to the City Council. Self- motivated and initiates needed tasks without direction. 4.5 Planning and Organization: Establishes appropriate organization,priorities and course of action for self and staff to accomplish goals;makes proper assignments of staff and appropriate use of resources;sets realistic objectives with appropriate time frames. Effectively evaluates assigned employee performance and appropriately acts on results. 4 Motivation and Leadership: Motivates personnel so that they are increasingly effective in the 4.4 performance of their duties,in achieving common goals and objectives and in nurturing an attitude of courtesy,helpfulness and sensitivity to the public. Has a positive working relationship with other employees. Works well with, and is training her subordinates in the multiple aspects of the City Clerk duties. Operational Efficiency: Obtains the best possible result for the resources expended. Handles 4.6 disputes quickly and effectively. Handled the 2016 election cycle without any issues. 4.4 Initiative: Uses initiative to develop new programs to meet the needs of the City Clerk's responsibilities or resolve identified problems;implements or modifies procedures and programs necessary to improve organizational effectiveness and efficiency of the department. Ethical Standards: Conforms to high standards of profession. 4.6 Managerial and Administrative Performance Accessible and maintains good rapport with elected officials,staff,and the public 4.6 Makes tough decisions when necessary 4.2 Ability to work with the press and media 4.6 Implements City Council decisions loyally 4.6 Accepts responsibility willingly 4.6 Personal Qualities Mature professional and personable 4.6 Sense of humor 4.4 Open/forthright 4.4 Sensitive and considerate 4.4 Self-confident 4.6 Good personal appearance 4.6 Enjoys people and is friendly 4.4 Manages time well 4.2 Accepts responsibility willingly 4.4 5 Energetic 4.6 Non-defensive 4.6 Significant Accomplishments: What significant accomplishments have you achieved in the past year? The City Clerk's Office has had a lot of change so far in 2016. I became the City Clerk in February and our Deputy City Clerk retired in June. I feel that we have accomplished a lot in this short time frame by obtaining a Records Clerk in June with an additional position being approved in October. So far this year we have had 2 different ElectionsNoting processes to go through by a Referendum during the Primary Election and both candidate elec;cns and charter referendum questions n November General Election.I also,oined the IIMC and rACC and have started the process to obtain certi=ration. Personal Qualities What 2 things would you like to achieve in your position for the coming year? I would like to be able to complete training on my two employees and myself and continue to have scanning our documents as much as a priority as we can in an effort save:he City dollars by trying to remove boxes of documents from storage and make sure all of our departments utilize this storage. What 2 things the City Clerk does now that the Council member would most like him/her to continue? See attached goal sheet What 2 things the City Clerk does not do now that the Council member would most like him/her to do in the future? see attached goal sheet Evaluation Completed By:Compiled Evaluation Scores Date:December 14,2016 6 CITY CLERK REPORT—January 9, 2017 ITEM#11.a. 1) Reminder for the Volusia League of Cities Dinner in Ponce Inlet on Thursday, January 26, 2017-please RSVP to my office ASAP. 2) Also a reminder for the Princess Ball on January 28th at the YMCA at 6:00 pm And if you would like to help decorate please meet at the Y on the 28th from 9 - 11 am 3) I email you all a 2017 Contact Listing that was provided by the River To Sea TPO for your information. A couple of minor errors were found & a new listing will be forthcoming. As soon as it is received, it will be forwarded to you. (Clerk/Council/Clerk Reports/01-09-2017)