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02-11-1987 - Regular o u CITY COUNCIL OF EDGEWATER REGULAR MEETING FEBRUARY 11, 1987 MINUTES CALL TO ORDER Mayor Baugh called the meeting to order at 7:00 P.M. in the Community Center. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman David Mitchum City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Present Present Present INVOCATION, SALUTE TO THE FLAG There was a silent invocation. There was a salute to the Flag. APPROVAL OF MINUTES Regular Meeting of February 2, 1987 - Councilman Asting moved to adopt the minutes. Councilman Prater seconded the motion. Motion CARRIED 5-0. Special Meeting of February 4, 1987 - Councilman Prater moved to approve the minutes of the Special Meeting of February 4, 1987. Councilman Rotundo seconded the motion. Motion CARRIED 4-1. Councilman Mitchum voted NO due to absence. BILLS AND ACCOUNTS Councilman Rotundo moved to pay these bills. Councilman Prater seconded the motion. Motion CARRIED 5-0. MISCELLANEOUS Bob McIntosh announced that the meeting of the Beach Trust Commission will be on February 16th at 7 P.M. at the Ocean Center and he'll look into the matter of the City's lifeguards being transferred to the County. Frank Opal, Florida Shores, spoke on a building contractor being put on the Planning and Zoning Board. He said he spoke to Planning Board members and they told him there's nothing they can do and they're helpless because an ordinance requires that Council take care of things. He referred to previous building contractors that served on boards. He said he's going to take this to the Ethics Commission if Council picks this man for the Planning Board. He referred to previous instances when he went to Tallahassee. He said he'll write to the Governor as well as the Ethics Commission to let them know how things are here. He asked that they remember the Tucker report and other reports, especially the Mayor, and to judge themselves accordingly. Fred Songal, 3304 Pine Tree, requested a street light because his area is so dark. Mayor Baugh explained the procedure of writing a letter to the City Clerk or the Street Light Committee, they'll review the request and look at the area, and make a determination. Mr. Songal noted that his neighbor was at the last meeting to make a request but that's the next street over and there are a lot of pine trees between them that would block that light. Mayor Baugh assured him they'll take that into consideration, and added it usually takes 30-45 days from the time it's requested until it's installed. C. E. Clark, 1818 Evergreen Drive, asked the status of paving of his street. He said it's been promised for about two years, and when he recently talked to the City Clerk/Administrator, she told him they haven't scheduled any streets yet for the new program. He asked if Evergreen can be placed on the paving agenda. City Clerk Martinez explained that Council has to complete the current assessment program and then they'll review the next streets to be paved. Mayor Baugh assured him it will be before long. City Clerk Martinez said she'll call him when the meeting is scheduled. o o COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES City Council Reports - Mayor Baugh stated he was asked to present to the City two flags from the Family Foundation in gratitude for all the donations to the Foundation for people up north and in El Salvador. He said the large one is for City Hall and the other is for the Library. He pointed out they're nylon flags, and he then turned them over to the City Clerk/Administrator to give them to the proper persons to fly them. Mayor Baugh then brought up the subject of parking for boat trailers and cars at the Park and Pier. He suggested this be turned over to David Garrett, if Council has no objections, and that he come up with a parking program, including the Shuffleboard area, so boats and trailers can park evenings and week-ends without getting a citation. No Council member expressed an objection. Mayor Baugh stated he'd like David Garrett and Lynne Plaskett to contact the authorities regarding filling the inlet area behind the racquetball courts. He said if they can fill in from the back part out as far as the man's property, that will give a lot more parking. He pointed out there may be grants available also, but he'd like this pursued. There were no objections from Council. City Attorney Reports - City Attorney Alvarez had no report at this time. City Clerk Reports, - City Clerk Martinez stated she needs Council's authori- zation to cut a check to the Elks Club for the Advisory Board Appreciation Dinner on February 20th and another check for the Volusia League of Municipalities dinner meeting at Goodrich's which is hosted by Edgewater and Oak Hill this month. Mayor Baugh requested a motion to allow them to cut the two checks. Councilman Prater so moved. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Public Works Department - request to purchase pick up truck under State bid contract - City Clerk Martinez read the February 2nd memo from Mr. Ron Austin, Public Works Superintendent, requesting authorization to purchase a pick up truck under State bid contract for a total of $7,828, which includes options. She noted that $7,800. was budgeted for this purchase. Councilman Asting moved to approve the request. Councilman Prater seconded the motion. Councilman Mitchum asked what truck is currently being used. Mr. Austin replied they're using the 1976 Ford that Earl Copeland used, and that truck will go to the mechanics in the garage. Councilman Mitchum asked if that truck is usable and Mr. Austin replied yes. Councilman Mitchum questioned why they're buying a new one. Mr. Austin replied this was budgeted and he's processing the paperwork. He added that they increased to two mechanics in the garage area and will use one for road calls and one for parts pick ups. Mayor Baugh pointed out that the mechanics don't currently have a truck to pick up parts, and the new one will go to supervisors. He added that this was talked about at budget time. Councilman Mitchum stated they don't have to spend the money just because it's in the budget. Motion CARRIED 4-1. Councilman Mitchum voted NO. Public Works Department - request to purchase stop sign materials under State bid contract - City Clerk Martinez read the February 2nd memo from Mr. Ron Austin, Public Works Superintendent, requesting authorization to purchase stop sign materials under State bid for a total cost of $9,134.25. She noted that the money was budgeted in the operating supplies budget. Councilman Prater moved to grant the request to go out and buy the sign materials. Councilman Mitchum seconded the motion. Motion CARRIED 5-0. Public Works Department - request to purchase culverts under County bid contract - City Clerk Martinez read the February 2nd memo from Mr. Ron Austin, Public Works Superintendent, requesting permission to purchase culverts from Southern Culvert Operations under County bid price for a total of $8,566.40 for eight of the 48" x 40' size. She noted these are to replace old ones under the roads and not for private drives. Mayor Baugh asked if they're in need of these and Mr. Austin replied yes. Councilman Asting moved to authorize the purchase of these culverts. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. -2- Council Regular Meeting Minutes February 11, 1987 Q Q COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES (Continued) Public Works Department - Request to purchase tools (Exceeds $2,000) - City Clerk Martinez read the February 3rd memo from Mr. Ron Austin, Public Works Superintendent, requesting permission to purchase a Craftsman tool set for the mechanics at a cost of $2,398.98, which includes a 10-drawer locking chest and 5-drawer rollaway. She pointed out this is from Federal Revenue Sharing funds which need to be expended. Councilman Rotundo moved to accept this recommendation. Councilman Prater seconded the motion. Councilman Mitchum asked if they normally supply tools to the mechanics, as in the private sector, the mechanics have to have their own tools. Mr. Austin replied that to the best of his knowledge, this has been the practice. Councilman Mitchum pointed out that there are some tools in these large sets are not every day items. Mr. Austin agreed that some will not be every day tools. Councilman Mitchum agreed that Craftsman tools are a good buy and he figured they're asking for the chest so the tools will stay there and not get lost. Mr. Austin said they went from the one set to another to have the locking tool chest. Councilman Asting suggested they mark the tools so they can be identified as belonging to the City. Councilman Mitchum asked if this is Federal Revenue Sharing money and Mayor Baugh replied yes. Motion CARRIED 5-0. Public Works Department - request to go out for bids on two new 5-yard dump trucks - City Clerk Martinez stated this is from Federal Revenue Sharing Funds also and has been budgeted. Councilman Asting moved to authorize them to go out for bids for the two trucks. Councilman Prater seconded the motion. Motion CARRIED 5-0. Planning Assistant/Grant Administrator's request to apply for a Coastal Management Grant - City Clerk Martinez read the January 30th memo from Lynne Plaskett requesting permission to apply for a grant for $25,000 for a survey of Riverside Drive, with 70% federal and 30% City matching funds. She pointed out the deadline is February 20th. Councilman Asting stated that funds provided by such a grant could be used for the survey and to resolve City and private claims on shore line encroachments by both parties. He said the City wants to preserve these lands east of the shore line for the public use and this survey will determine where the lands are. He said the application could be made for the City to acquire them. He noted that a State Statute provided upland owners be given first chance to purchase this land, but sometimes the land is used without proper appli- cations being made. He said the City's acquisition as a result of the survey could settle controversy as to who owns what and go a long way to preserve the river. He added that he'd recommend they go ahead with this and if they get the money, then go ahead with the survey and eliminate the controversy on these claims. He said the land should go to the City for public use, and he made that a motion. Councilman Mitchum seconded the motion. Motion CARRIED 5-0. Citizen Code Enforcement Board - resignation of Vince Turano - Mayor Baugh requested a motion to accept the resignation of Vince Turano and send a letter to thank him for his time. Councilman Asting so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. Citizen Code Enforcement Board - recommendation for appointment to fill vacancy - City Clerk Martinez read the names recommended as: Ella Ledger- Adle, first choice, and Janice McGhee, second choice. Councilman Prater nominated Jon Davis to fill this vacancy on the Board. Counciman Asting nominated Ella Ledger-Adle. Mayor Baugh requested a motion to close the nominations. Councilman Prater so moved. Councilman Mitchum seconded the motion. Motion CARRIED 5-0. Roll call vote on Jon Davis CARRIED 3-2. Mayor Baugh and Councilman Asting voted NO. Councilman Asting moved that the City Attorney prepare a resolution appointing Jon Davis to the Citizen Code Enforcement Board. Councilman Prater seconded the motion. Motion CARRIED 5-0. -3- Council Regular Meeting Minutes February 11, 1987 o o COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES (Continued) Board of Adjustment's request that Building Official obtain replats after stem wall or slab is paved - City Clerk Martinez read the January 23rd memo from Chairman Robert Garthwaite. Councilman Rotundo agreed it's a good idea but he wondered who would pay for the survey. Mr. Garthwaite replied is would have to be the builder. Councilman Rotundo stated that before the building is put up, there's a survey on the property, and now after the foundation or stem wall, another survey should be made. Mr. Garthwaite said it's after the property is platted and then they come back and locate it on the plat, and it will be sent to the Building Official with measurements from the side and rear setbacks, then he can approve it for that zoning. Councilman Rotundo asked who would do that and Mr. Garthwaite replied the surveyor will do the locating of the slab. Councilman Mitchum asked if that would be the replat and Mr. Garthwaite replied he thinks so. Mr. Garthwaite pointed out that some banks don't require this. Mayor Baugh asked if City Attorney Alvarez had a problem with this and City Attorney Alvarez replied no, but he'll look at the Code to see if anything needs to be amended. Mayor Baugh requested that in the motion they have the Attorney be authorized to draw up the necessary papers. Councilman Mitchum so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. COMMUNICATIONS There were no Communications presented for this meeting. ORDINANCES AND RESOLUTIONS Ord. 87-0-5 Amending Section 5-29 and 5-33 re: pet license fees and expiration dates - City Attorney Alvarez read this Ordinance. ORD. 87-0-5 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AMENDING SECTIONS 5-29 AND 5-33, "LICENSE CERTIFICATE REQUIRED" AND "COST OF LICENSE", OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, BY PROVIDING FOR THE EXPIRATION OF ALL LICENSES ON DECEMBER 31 OF EVERY YEAR AND BY INCREASING THE FEES FOR SAID LICENSE FROM TWO DOLLARS TO FIVE DOLLARS; BY CONTAINING A REPEALER PROVISION, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Baugh pointed out this is first reading. Councilman Prater moved to adopt Ordinance 87-0-5. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Res. 87-R-lO Reappointing Les Ogram to Building Trades Regulatory and Appeals Board - City Attorney Alvarez read this Resolution. RES. 87-R-lO - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, REAPPOINTING LES OGRAM TO THE BUILDING TRADES REGULATORY AND APPEALS BOARD; PROVIDING FOR A TERM OF OFFICE; PROVIDING FOR POWERS, DUTIES, AND RESPONSIBILITIES; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. He read the term of office of three years to end February 16, 1990. Councilman Asting moved to adopt the Resolution. Councilman Prater seconded the motion. Motion CARRIED 5-0. Res. 87-R-ll Appointing Norman Cox to Building Trades Regulatory and Appeals Board - City Attorney Alvarez read this Resolution. RES. 87-R-ll - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, APPOINTING NORMAN COX TO THE BUILDING TRADES REGULATORY AND APPEALS BOARD; PROVIDING FOR A TERM OF OFFICE; PROVIDING FOR POWERS, DUTIES, AND RESPONSIBILITIES; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. He stated the term is for three years to end February 16, 1990. Councilman Asting moved to adopt the Resolution. Councilman Mitchum seconded the motion. Motion CARRIED 5-0. Res. 87-R-12 Reappointing M. F. Wheeler to Planning and Zoning Board - City Attorney Alvarez read this Resolution. RES. 87-R-12 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, REAPPOINTING M. F. WHEELER TO THE PLANNING AND ZONING BOARD OF THE CITY OF EDGEWATER, FLORIDA; PROVIDING FOR A TERM OF OFFICE; PROVIDING FOR POWERS, DUTIES AND RESPONSIBILITIES; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. He stated the term is for three years to end February 13, 1990. Councilman Prater moved to adopt Resolution 87-R-12. Councilman Asting seconded the motion. Motion CARRIED 5-0. -4- Council Regular Meeting Minutes February 11, 1987 .' u o ORDINANCES AND RESOLUTIONS (Continued) - Res. 87-R-13 Appointing William Rossiter to Planning and Zoning Board - City Attorney Alvarez read this Resolution. RES. 87-R-13 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, APPOINTING WILLIAM ROSSITER TO THE PLANNING AND ZONING BOARD OF THE CITY OF EDGEWATER, FLORIDA; PROVIDING FOR A TERM OF OFFICE; PROVIDING FOR POWERS, DUTIES, AND RESPONSIBILITIES; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. He stated the term of office is for three years to end February 13, 1990. Councilman Asting moved to adopt the Resolution. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Res. 87-R-14 Authorizing appropriate officials to execute Agreement with Brent Millikan & Co., P.A., for 1986-87 Audit - City Attorney Alvarez read this Resolution. RES. 87-R-14 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AUTHORIZING THE APPROPRIATE OFFICIALS OF THE CITY OF EDGEWATER, FLORIDA, TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH BRENT MILLIKAN & CO., P.A., TO PERFORM SERVICES AS CITY AUDITORS TO PREPARE THE 1986-1987 AUDIT FOR THE CITY OF EDGEWATER, FLORIDA; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE. Councilman Asting moved to adopt the Resolution. Councilman Prater seconded the motion. Motion CARRIED 5-0. UNFINISHED BUSINESS There was no Unfinished Business brought up at this meeting. NEW BUSINESS There was no New Business brought up at this meeting. ADJOURN Mayor Baugh requested a motion to adjourn. Councilman Prater so moved. Councilman Mitchum seconded the motion. Meeting was adjourned at 7:44 P.M. Minutes submitted by: ~ Lura Sue Koser ATTEST: -5- Council Regular Meeting Minutes February 11, 1987