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01-08-1987 - Special/Workshop o u CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND WORKSHOP JANUARY 8, 1987 MINUTES Mayor Baugh called the meeting to order at 4:04 P.M. in the Community Center. He stated the items on the agenda. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman David Mitchum Arrived Later City Attorney Jose' Alvarez Present* City Clerk Connie Martinez Present Chief Lawrence Schumaker Present *City Attorney Alvarez left the meeting right after the roll call. Also present were: Dennis Fischer, Building Official/Code Enforcement Officer, Terry A. Wadsworth, Utilities Superintendent; and Lieutenant Britain, Police Department, and Rhonda Schindler, Animal Control Officer. Mayor Baugh stated he saw no reason to go into a Workshop as this could all be presented in a Special Meeting. There were no objections from Council members. Councilman Asting suggested that the last item on the agenda be moved up on the agenda and discussed first. There were no objections from Council members. FEC/John Street crossing re: increased insurance premiums - City Clerk Martinez read the December 16th letter to City Attorney Alvarez from Mr. Charles B. Evans, General Counsel for FEC, which advised of a premium increase to $2,900. annually. She suggested the acceptance be coordinated with Volusia County for the construction phase to eliminate problems for all. Councilman Asting stated he thinks they should go ahead with it because the extra cost isn't that great and the crossing is very valuable to the City because it opens up the area north of the spur for industrial development and for the Junior College. He added that it also provides access to that area for the Fire Department in case of fires, and this is our area of responsibility as far as fire protection is concerned. Councilman Prater stated he has no problem with it at this time but FEC should work with the County on this. Councilman Rotundo reviewed the difference in cost. Councilman Asting stated that eventually we'll be tied in with the college and the County had stated they'd build the road and the college will put in the utility line. He added that the crossing will be $4,000. to $5,000. City Clerk Martinez pointed out the survey has to be included. Councilman Asting noted that the road was already deeded to the City. There was a discussion about possible other uses for that area. Councilman Asting moved to go ahead and agree to pay the additional insurance cost and let's get the crossing in. City Clerk Martinez suggested they include it will be coordinated with the County. Councilman Rotundo seconded the motion. Councilman Prater asked if they'll include that FEC will work with the County and Councilman Asting agreed to include it in his motion. City Clerk Martinez pointed out the City is not going to install the crossing or the road and they could coordinate it together. Councilman Rotundo agreed to include it in his second to the motion. Motion CARRIED 4-0. Councilman Mitchum arrived at the meeting at this time, 4:14 P.M. Police Chief's request re: relocation, organization and staffing of detective division - City Clerk Martinez distributed copies of statistical data from 1985 and 1986 regarding the activities of the Police Department. Councilman Asting asked if the unit is $7,85~ complete. Chief Schumaker replied that's for this year and it would be the initial capital outlay to get the operation functioning. He pointed out that approximately $21500. would go back to the City for impact fees. He said the rental after this, with option to purchase, would be $275. a month and 100% of that figure will be applicable to purchasing the trailer if it works out. o o Police Chief's request re: relocation, organization and staffing of detective division (Continued) - Councilman Asting asked where it will be located and Chief Schumaker replied it will probably be where they park the boats now. Councilman Asting asked if it will be separate from the present facility and Chief Schumaker replied it would have to be, but it won't be too far away from the teletype or the actual operations of the Department. Chief Schumaker referred to the severely cramped quarters now and lack of confidentiality when detectives are questioning suspects. He noted morale in the detective division has gone up since the request for better quarters. He said he and Lieutenant Britain feel it's the most reasonable from a cost factor, but they'd have that facility for future use if they decide to keep it, and the $275 a month rent they'll get back in productivity. He pointed out the funds for staffing the civilian position are in the line item under staffing because background investigations have taken longer than planned and the Department's not up to full force. Councilman Asting asked if the trailer is just for Police and Chief Schumaker replied no, but the rooms will be designed for them. Councilman Asting asked about the water and sewer connections and Chief Schumaker replied that's the $2,500. impact fee. Councilman Asting asked if the $275. will be applied to the purchase and Chief Schumaker replied yes, for the first 12 months and then they have to make a decision. Chief Schumaker suggested that later they may be able to use it for another department if the Police Department gets new facilities. He added that Parks and Recreation could use it in the future. Councilman Prater asked if the budget will handle the initial $7,000. and Chief Schumaker replied that all that would be covered is the salary involved. There was a discussion about money available in salaries. Councilman Rotundo referred to the amount of fines coming back to the City and Chief Schumaker said there was $8,800 last month. Chief Schumaker stated the detective bureau increased 215% over last year on charges and property recovered went from $14,000 to $33,000. Lieutenant Britain pointed out the DWI's went from 51 to 116. Chief Schumaker noted that DWI's don't reflect on the detective division, but on putting more officers on the road. He noted that the Animal Control Officer doesn't have a telephone or desk or office, and if they move the detective division out, they'll move the Lieutenant out and give her a desk to work at. Councilman Rotundo moved to request leasing of a 12 x 60 modular office unit from Diamond Engineered Space, 931 Taft-Vineland Road, Orlando, Florida. Councilman Mitchum seconded the motion. Councilman Prater asked that they include in the motion the option to buy. Mayor Baugh pointed out that's up to Council. Lieutenant Britain stated that if they get a one-year lease, they'll build it to our specifications. City Clerk Martinez asked if they should get the modular office and then proceed with the other items. Councilman Rotundo agreed his motion was as presented for a total of $7,855. Motion CARRIED 5-0. Councilman Prater suggested they move item 5 for the Chief up to this time and there were no objections from Council members. Recommended changes in pet license fees and expiration dates - There was a discussion about cats being included in this change. Mayor Baugh said he doesn't think so. City Clerk Martinez said the recommendation is two changes in Section 5-29 for clarification purposes and it's spelled out the way it should be, and Section 5-33 to increase the annual license fee from $2.00 to $5.00. She noted they don't have to keep the words "for all pets" at the end of the sentence there. Mayor Baugh agreed it shouldn't be in there. -2- Council Special Meeting & Workshop Minutes January 8, 1987 o o Recommended changes in pet license fees and expiration dates (Continued) ~ City Clerk Martinez stated that licenses went on sale January 1st this year and intent was to have it in effect at this point, but it wasn't done, but it could be effective the date of signing of the ordinance. Chief Schumaker pointed out there's a Dog Day coming up and City Clerk Martinez added that it's in February. Chief Schumaker noted that a lot of people will try to get in before the $5.00 fee is effective. City Clerk Martinez pointed out it hasn't been increased for years, if ever, and most cities reviewed theirs and changed them in November. She noted that the cost for keeping these animals continues to increase. Mayor Baugh recommended Council accept this increase in the license and to change ordinance 80-0-50 to reflect this change. Councilman Prater so moved. Councilman Rotundo seconded the motion. Mayor Baugh clarified they will strike "for all pets" and they will increase it from $2.00 to $5.00. There was a lengthy discussion about snakes and Rhonda Schindler, Animal Control Officer, pointed out the City isn't advised when snakes are sold. It was agreed there should be better communication between the pet shop owners and the city. Ms. Schindler questioned if the fees for licenses could be cheaper for the altered pets. City Clerk Martinez noted that the $1.00 or so difference doesn't cause them to get the animal spayed, and it's more bookkeeping and confusion from the clerical end of it. Councilman Mitchum questioned when the ordinance was in effect and if a dog inside a fence should be licensed. Ms. Schindler said they didn't enforce it before. There was a discussion about when the license would be due again. Prater questioned when an out of state dog has to be licensed and agreed it needs to be done immediately. Chief Schumaker pointed out that without tags, it is very difficult to locate owners if someone gets bit. Councilman it was Motion CARRIED 5-0. Selection of Public Works Superintendent applicants to be interviewed - Mayor Baugh stated they will submit names to get it down to 5 and then instruct the City Clerk to set up dates and times for interviews, preferrably in the evening. Mayor Baugh submitted his list of names as: Ronnie Austin, William Black, Robert Holderby, and John Paul Kellat. Councilman Asting's list selected was: Ronnie Austin, William Black, Richard Wayne Douglas, Michael Wocjchick, and Harriel Woodby. Councilman Rotundo's list selected was: Ronnie Austin, Francis Douglas, Robert Holderby, and Ken Huber. Councilman Prater's selections were: Ronnie Austin, William Black, Robert Holderby, Kenneth Huber, and Ronald Mahr. Councilman Mitchum's selections were: Ronnie Austin, Michael Wocjchick, Harriel Woodby, and Theodore Cooper. After tallying up the totals, it was agreed to interview 6 applicants since there was a tie with some of them. It was agreed to set up times for 15 minutes and meet on Monday, January 12, at 7:00 P.M. in City Hall. Mayor Baugh called a short recess at 4:55 P.M. He called the meeting back in session at 4:58 P.M. -3- Council Special Meeting & Workshop Minutes January 8, 1987 ~ . o o Boston Whaler, Inc. 's request to extend potable water line to their new site - Mr. Terry Wadsworth~ Utilities Superintendent, stated that Boston Whaler is requesting a meeting, but if Council authorizes, he'd like to contact their engineers to get more figures, such as on-site configuration, peak hourly demands, and other technical information, to see if we can do it and its feasibility. He pointed out it's out of the City and there's a 25% surcharge on the bill and it would probably be a good investment to supply the water, but Council has to make the determination. He noted that most projects have their own on-site utilities, and it's 2~ miles with the pipe. He said that some cities have policies where developers pay initially for the line and when other people hook onto the line, they'll be reimbursed a portion of the cost. He added that he can look into that if Council wishes to pursue it and he'll call Boston Whaler and their engineers and report back to Council about the feasibility and costs involved, and then set a meeting with them to see what they're willing to do. Mayor Baugh asked if the water is available and Mr. Wadsworth replied that it will be and they aren't talking about immediately. Councilman Asting suggested that Council members go to the water plant to see what's been done. Councilman Rotundo stated that this would be an investment to Boston Whaler and we wouldn't realize the money for that installation but Cory Estates may want to hook up also. Mr. Wadsworth agreed that has to be considered, and he pointed out that Meadow Lake will bring it from 28th to Roberts Road and then from that point will probably be the Radnor property and then from Radnor on to Boston Whaler's site. Mr. Wadsworth said they will get about $8,000 a year to sell the water, which isn't a large amount of water. He added that we don't have the money to put the line in up front, and we can't do it with the obli- gations on the bank loans. Councilman Rotundo asked the size of the line and Mr. Wadsworth explained they could put in a large line for future use, or Boston Whaler could put a line in just big enough to serve their project, but that could be a problem with 2 or 3 water lines running side by side down U.S. 1. He noted that the new trailer park down there put in a package water plant but it only serves the first phase of the project and:we may be approached in the future to supply them with water. He again stated that we can supply Boston Whaler without creating a big problem as long as they will put up the monies, but he wants to meet with Boston Whaler representatives. He added that we cannot supply them with the fire flow they're asking for and they'll have to put a booster pump on site. Mayor Baugh noted that Mr. Wadsworth needs authorization from Council to pursue this. City Clerk Martinez said he needs to know if Council wants to supply it out there. Mr. Wadsworth noted Council authorization is needed for outside the City. Councilman Asting moved to go ahead and pursue this and come back with a recommendation to Council. Councilman Prater seconded the motion. Motion CARRIED 5-0. Recommended increases in building valuations and fees and planning fees - Mr. Dennis Fischer, Building Official/Code Enforcement Officer, explained the paperwork he'd supplied to Council. He said after the value is put on a structure, a conversion table is followed to find out the estimated value of the building versus the amount of the building fee charged to that project. He added they've used the County's schedule since 1972. He said they're using a figure of $23.00 per square foot currently and are underestimating the values of our homes and we need to adjust the square foot living area to $35.00 per square foot estimated value. He noted that a 1200 square foot house with 3 bedrooms and 2 baths and one car garge would currently have a fee of $99.00 and with the increase to $35.00 it would be a fee of $143. and an estimated value of $47,200. He pointed out the average home increase in fees would be $50.20 for the permits. Mayor Baugh asked if the County uses $35.00 and Mr. Fischer replied yes, and they have been using it. -4- Council Special Meeting & Workshop Minutes January 8, 1987 o o Recommended increases in building valuations and fees and planning fees (Continued) - Mr. Fischer stated they try to parallel the County's schedule. out other areas, such as utility sheds, fences, etc. show what that's actually being done. City Clerk Martinez stated that the department did a detailed research project on our ordinance versus the County's ordinance and Southern Building Code Congress. She noted this was discussed at budget time and the fees were based on the increases on the revenue side. He pointed the job is Mayor Baugh questioned why some items didn't show an increase and City Clerk Martinez replied if there's not a change, they're currently in line with other cities or the County. Mayor Baugh questioned the one figure of 35~ instead of $1.00 and Mr. Fischer replied that was for a sprinkler and it was unbelievable as it was before, and most cities have 25~. City Clerk Martinez stated there's a fee schedule at the end that the Planning Department had submitted to keep these in the same ordinance. Councilman Rotundo asked if the average house will be $50.20 and Mr. Fischer replied that's rough for a building permit fee increase per house. Councilman Asting moved that Ordinance 958 be turned over to the City Attorney to rewrite the Ordinance because of the numerous changes reflected in the present ordinance, using the fees as recommended. Councilman Prater seconded the motion. Councilman Asting stated that he recommended rewriting it instead of amendment because of the changes. Motion CARRIED 5-0. Mayor Baugh requested a motion to adjourn. Councilman Mitchum so moved. Councilman Prater seconded the motion. Meeting was adjourned at 5:20 P.M. Minutes submitted by: Lura Sue Koser p ~ ~ :/-Jd CO r~-f ATTEST: Approved this 2nd February day of ,198~ ~~p~ MAYOR -5- Council Special Meeting & Workshop Minutes January 8, 1987