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08-16-1977 - Budget Workshop u o CITY COUNCIL OF THE CITY OF EDGEWATER BUDGET WORKSHOP HELD August 16, 1977 Acting Mayor Dietz called the budget workshop of the City Council of the City of Edgewater to order Tuesday, August 16, 1977. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman Carl Shell Councilman Walter B. Sikes Acting Mayor Dietz City Attorney Judson Woods City Clerk Sue Blackwell Police Chief Baugh Excused Present Present Present Present Excused Present Present Street Department - #1000 The City Clerk explained that the figures are what they gave her. Councilman Dietz spoke about Mr. Martine being of the age to retire, or be stepped down from supervisor. He said that we should look into hiring another Superintendent of Public Works, perhaps after the'first of the year. We need someone with some education and experience. He brought up the subject of also hiring an attorney on a full time basis. The Council began discussing the figure for salaries. The City Clerk explained that the figure she comes to is $82,825.60, which includes the CETA workers. Councilman Dietz stated that the record should show that Councilwoman Webber entered the meeting at 6:45. Councilman Dietz asked if this could be figured without the CETA workers, so we can see the actual picture. There was quite a bit of discussion about this matter. Councilman Dietz asked why we divide all of this up in Street, Landfill, Sanitation and so forth, why don't we put it all under Public Works and have it all under one department? The City Clerk explained that she tried to do this last year, but everyone wanted it kept separate. The City Clerk read each item with the appropriate figure for it, and the Council discussed each one separately. It was discussed that some type of heating will have to be put in the building and the electric should be higher. The City Clerk explained again that these are the figures that were given to her, and she just put them in as she was told to do. They went over each figure in the account again, the total being $135,630. The next item being Motor Vehicles, the City Clerk stated that she does not see that $20,000 is needed that bad here. There was discussion about the drag line that we have, and what it will cost to repair it and keep it in working shape. Councilman Dietz stated that we should spend the money on getting this dragline fixed. o o Street Paving & Improvements #1028 - It was decided to put $2,000 in this account. Motorized Equipment #1026 - There was discussion as to what equipment might be bought which would go under this account. It was decided to put $15,000 in this. Motor Vehicles #1025 - It was decided to put $5,000 in this account Other Machinery & Equipment #1027 - It was decided to put $5,000 in this account also, because of the equipment that may have to be purchased. Councilman Dietz asked what was put in Park Maintenance for salaries? It was stated that $2,650. was put in that category. Councilman Dietz brought up the subject of putting Paul Ream to work in this department. He asked if this was agreeable with everyone? Councilman Sikes stated that he thought this man would be assigned to the Street Department, and this should be done through the proper channels. Councilman Dietz stated that he has told the City Clerk to tell Mr. Ream to go have a physical taken. Councilman Sikes stated that he told the City Clerk to hold up on that until we get a recommendation from that department. The department head should make this recommendation. There was more discussion about how to handle this matter. It was decided to leave the figures in Park Maintenance as they are. The Council at this time went on to the Non Departmental #1400 Social Security #1401 - The City Clerk stated that this should be $21,000, based on the wages that are set now. Health Insurance #1402 - The figure decided for this is $16,000. Workman's Compensation #1403 ~ The City Clerk explained that she left the same amount of money in this although we did increase the salaries. It should be a little less but she does not know how much, and won't know until they come in and pull and audit and adjust this. It was decided to leave this at $18,000. Humane Society #1404 - It was agreed to make this $3,600. It was discussed that some type of stipulations should be put on this. Unemployment #1405 - The City Clerk stated that she put $5,000 in this account. Collective Bargaining #1406 - $500. Insurance #1407 - $20,000 Miscellaneous #1415 - $1,500 Emergency & Contingency #1416 - $50,000 There was discussion about more money being spent out of this account this past year than the reports show. -2- u u Retirement #1408 - $34,000 Telephone #1409 - The City Clerk stated that she put $6,000 in this account which was a wild guess. Councilman Dietz stated that the Water & Sewer should pay for some of this bill. Xerox #1410 - The City Clerk stated that she put $2,500 in this account. Councilman Sikes stated that if anyone wants to use the xerox machine, they should have to come in during the day, and not come in the City Hall after it is closed. Chief Baugh stated that he will stop the key being given out at the Police Department. There was discussion about the unnecessary paperwork in City Hall. There was also discussion about the payroll system, and that the City should get a signature plate for the signi~g of the checks. The City Clerk stated that the total of the Non Departmental is $178,100 Councilman Sikes stated that now we figure up how much we have to come down from what we have anticipated. The City Clerk figured the total of the budget figures is $834,895, which means that we have $177,850 to cut. The Council went back to the #100 account. They went right down and looked over each category and the figure on each. It was decided that under #105, Xerox was to be taken off and the figure should now be $200. #107 at $2,500, #115 at $150. The total now in the 100-126 account is $26,901 It was decided to take out #106A Xerox, since this is now in the non departmental account. The total in the 101A - 115A is now $11,400. Councilman Dietz spoke to the Council again about hiring our City Attorney on a full time basis to take care of all of the Zoning questions, and the work in regard to applying for grants and such. He stated that he realizes that we will not be able to afford having this as well as a City Manager. Councilman Sikes stated that he feels that the new Council should make a decision on something like this. He said that we could estimate what we would spend on this and wait and see, but we don't know which way we want to go. There was more discussion on this matter. Councilman Sikes explained that he has also spoke to Mr. Woods about this, and he would be interested in this, however there are three Council seats coming up for election and he (Mr. Woods) would only want to do this if the Council desires it. He added that he feels that the new Council should make a decision such as this. The City Clerk stated that her opinion on this is that the Council should go back and take out the $10,000 for a planner and leave $1.00 in there and to also take out the $18,000 for the City Manager and leave $1.00 in there. The $15,000 is in Emergencies and this is what that money is for, as long as the account is open the money can be transferred. -3- o u The Council agreed with doing this. and they changed those figures. The Council went to the 400'account. The City Clerk asked if they want the salaries figured at 32 hours per week or 40. There was discussion on this. and there was quite a bit of discussion about the computer we are getting and whether we are going to replace both of the employees that we are losing or just have one replacement. Councilman Dietz explained that the girls are getting raises if they go on 40 hours. Councilman Sikes stated that this is not considered as raises because they will be working more hours. After much discussion the City Clerk suggested that we have this discussion at a later date and that we continue with the budget figures. Finance Director - It was decided to put $1.00 in this account in order to keep it open. Property Manager - It was decided to also put $1.00 in this account in order to keep it open. Councilman Sikes told the City Clerk that he wants a list of all of the City employees, stating their hourly wage today and the last time they received a raise. along with how long they have been with the City. He added that he does not care what department an individual is in he thinks that the Council should know when they get a raise. He added that he is not suggesting that it come before the Council for approval. but that the Council get a memo on it. Police Department - Councilwoman Webber stated that she wants to take $5,000 out of New Equipment because she wants to put it in Fire Department. Councilman Dietz asked what equipment was being thought of with this money. Chief Baugh explained the condition of his vehicles, and why this money was put in this account. He stated that he could drop $5iOOO off of this and still purchase two vehicles with the $10,000. There was discussion on this matter. there was also discussion on the radios that the Police Department owns. It was decided to make this figure $10,000 for sure. The Council went back to the beginning of this account and went over each category. Chief Baugh and the Council went over the salaries and the incentive pay. Chief Baugh stated that he will work on this some more and have the figures ready for tomorrow night. It was decided to leave the 600B account as it is. The City Clerk stated that $30.000 is not going to be out of sight for the appropriation in Street Lights. It was agreed that the total of this is $30,500. It was decided to leave the Civil Defense account and the E.V.E.R. account as they are. Fire Department - #700 There was discussion about the new station that the Fire Department wants to build. The $5,000 that was taken out of the Police Department account was added into this account. The Council went back over each item under this account. The Electric was added to, to make it now $1,200. -4- o o New Equipment was set at $4,000, Storage Building $5,000 and Personnel Equipment $1,000. It was explained that the title Storage Building is changed to Station #2 Building Fund. The total in the entire Fire account is now $30,775. The Council looked over the rest of the accounts, and it was agreed that they can not cut anywhere else. The Council went back over each item under the Street Department account. The total of this entire account is $162,630. There was discussion about whether we can raise the millage or if it is too late. There was much discussion about the Street Department budget going up. It was explained that a lot of the items include now what use to be in the Garbage account. Park Maintenance & Recreation - #1100 The City Clerk stated that some of the salaries can be taken out because we counted all of the employees in the Street Department. There was dis- cussion on this, and then it was decided to leave this account as it is. The total being $7,000. The Council went on and looked over the rest of the accounts again, deciding that they can not see any more changes to be made. It was decided that the City Clerk is to go over this and work on it for the next meeting. The City Clerk stated that a man by the name of Hugh Gordon called her from the Building and Zoning Department in Deland and told her that they have the wrong legal on the Hall property. She feels that we should call Mr. Cory and have him go over the legal that we have attached to the Ordinance and see if it is proper. Councilman Dietz suggested that Mr. Hall be notified of this and that he assume these expenses because we used his legal description and the City should not pay for this. The City Clerk stated that Farmers Home called and they informed her that they will not give us a grant. If we want the $300,000 loan, they will try to take care of all of the paperwork for that the same day that they close, which is a week from tomorrow. Councilman Dietz asked the City Clerk to explain to the Council why they won't go for the grant. The City Clerk stated that we don't fit into their slots, because we don't have big enough':water rates and our income probably is higher than other cities of our size. Councilman Dietz stated that if we had adjusted our rates up we would have qualified for the grant and we would have also had additional money to put in the General Government. Councilman Sikes stated that perhaps next year with all of the new homes coming in we will be able to increase our tax monies and we will be able to take that utility tax and use it other ways. The City Clerk explained that bills have gone out for renewal of licenses. She questioned whether we have to charge these people for half a year for just the next few weeks. Councilman Sikes stated that they should be issued to day, showing what period of time it covers. When we go on the computer it will come out this way. The City Clerk stated that she got a phone call from Attorney Woods today and he told her not to issue Mr. Tucker's license until we have the reading of the Ordinance. Councilman Dietz asked what happened here? -5- o o Councilwoman Webber stated that if the Council had listened to the City Clerk the other night they would have heard her say that this man should not be issued his license until after the second readinq of the Ordinance. She went on to explain that she phoned Attorney Fagan, who is one of the foremost attornies in Florida on zoning. She said that the first mistake that was made was that you should not attach conditions to zoning. This is absolutely against the law, which was done when the Council said that this will be a Garment Factory. This is definitely a rezoning Councilman Sikes stated that we changed the zoning when we adopted Ordinance 880, so if we changed the zoning one" time, why can1t we change it again? There was some discussion on this. Councilman Sikes stated that he feels that the City Council is going to have to rule on this. We should check into this and find out what we can and then when a recommendation comes on this we should voice our opinion then. Councilman Dietz stated that we should not lobby for or against this. He went on to say that this is a matter of opinion. A lot of the people in that area who came to the meeting the other night were misinformed, and he was told that Mrs. Webber told them that it is a rezoning. Councilwoman Webber stated that she has not told anyone that it is a rezoning, she said that it is a change in the zoning. She added that the letter that Mr. King gave the City is of no use whatsoever, there can not be any conditions whatsoever as to when he gets out. This letter is illegal. She stated again that no one listened to the City Clerk at the meeting when she said that he should wait to get his license. Councilman Dietz stated that we listened to the attorney and he is the legal adviser. Councilwoman Webber stated that Attorney Woods was wrong and he admitted it today. Councilman Dietz stated that this was voted on at the meeting, and the four members voted for it. Councilwoman Webber stated that the four Council members have not had the first bit of training in zoning. Councilman Dietz stated that she should not continue penalizing the Councilor calling another attorney and so forth. There were more words over this matter. Councilman Sikes stated that he feels that this was done right, because if we had the right to change it before, then with the proper notices and so forth we have the right to change it again. The City Clerk stated that if it is not legal to change this, then we were not right to change the one in Florida Shores, because all we did out there was change the permitted uses. Councilwoman Webber stated that she voted for that, but with tongue and cheek because that is a spot zoning and it is against the law. Councilwoman Webber stated that the Marina on U.S. 1, down at Indian Harbor has dirt down there and they want a pit dug. They will give this dirt away if you dig the pit for them. There was discussion about where this is, and where they want the pit dug. It was decided that Councilman Shell should look into this and report back to the Council. -6- o o Councilman Sikes made a motion that we recess this meeting until Thursday at 6:30 P.M., being seconded by Councilman Shell. Said motion CARRIED. tt~.za~~-j;;/ ,2/V r ~ ~. Counci m.a.n.~~. ~~- Councilman )e/ ATTEST: rikU ~ City Clerk ~ Approved thi s I C;-aay of September, 1977. LV7~-~a~~5i:;; ~ Mayor ~ -7-