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08-09-1977 - Budget Workshop t.. . u o CITY COUNCIL OF THE CITY OF EDGEWATER BUDGET I~ORKSHOP August 9, 1977 Mayor Armstrong called the budget workshop of the City Council of the City of Edgewater, Florida, to order August 9, 1977. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman Carl Shell Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Excused Present Present The City Clerk explained that she has an add on to the Revenue sheet. She stated that the lady returned her call from CETA today and the project will be continued. We can count on the same budget that we had last year plus 5%, so the figure that should go in there is $29,490. She went over the figures that were decided on the other night, then they continued: Councilman Dietz stated that he has done some figuring in regard to the City Hall employees. He explained what he had figured and how it will effect the yearly budget. There was some discussion about the computer and whether this is going to have anything to do with the number of employees in City Hall. Councilman Dietz stated that it looks like we can get along with less than the $23,670 in other wages. Mayor Armstrong stated that there has been an increase in the appropriation for the labor in City Hall of $13,870 over last year. Councilman Dietz questioned the clerk1s salary of $13,000. Councilman Sikes stated that he told her to put this down, based on a salary of 40 hours, if everybody else is going to be getting paid for their over time and so forth, she should be getting paid for her time also. Councilwoman Webber stated that a comment was made at a previous meeting about the girls in the Water Department working overtime, however we have never seen a slip on the list of bills for this. It was explained that by overtime, they have been working more than the 32 hours a week. She went on to ask if we are planning on getting a computer, why are we going to have them work more than 32 hours? Councilman Sikes explained that most of the girls are working more than 32 hours now. Mayor Armstrong asked what is the work load in City Hall that it takes ten people to do? Councilman Sikes explained that there are a lot of demands made on the girls by the different boards. Also you can not put a time limit on the time spent by the City Clerk with the public. Councilman Dietz stated that in the event we hire a City Manager, this will relieve the City Clerk from 75% of her responsibilities. ~ o There was discussion about this. Councilman Sikes explained that it will take a manager some time to get his feet on the ground. There was a discussion about the responsibilities of the City Clerk, and which of these responsibilities would be given to a City Manager. Councilman Sikes stated that he does not consider making the employees work more hours as giving them a raise. He is going to fight for this department to get a fair deal. He added that instead of arguing all night, we might as well move on so to get something done tonight. The Council went over the other items in the #400 account. Mayor Armstrong stated that we are going to have to come back to this account for some adjustment in the salaries and the auditors figures. Police Department - #600A The salaries and overtime were discussed. Chief Baugh stated that a few months went by that he was short handed, however he feels that the overtime should go down this time. Councilwoman Webber stated that she has gone over this very carefully and they are just about as low as they can get. They have not given any raises except the Merit raises. Chief Baugh stated that the main difference is in the gas and oil. The prisoner fees has been lowered. There was discussion about the salary incentive. Mayor Armstrong stated that there is only $17,043 difference in last year's appropriation and the proposed figures we have now. Chief Baugh was asked if he could work his budget with $150,000, and he said that he feels that he can. He said that he would work with the figures. It was decided to come back to this account. No figures were put in for New Equipment or Furniture & Fixtures. Municipal Court - #600B Chief Baugh explained that there is discussion right now about getting the municipal courts back. Perhaps we should keep this account opened. It was decided to put $25.00 in for Judge's salary, $75.00 for Witness fees, $50.00 for miscellaneous, $50.00 for printing, $10.00 for postage. Street Lights - #'600C The City Clerk explained that our last bill for street lights was $2,202, and this figures up to $26,424 without any raise. She put $30,000 in this account. Mayor Armstrong stated that this is not going to be enough; it is going to take at least $35,000. Councilman Dietz stated that he feels that it is time that we put some street lights in for the people. There was discussion as to how much the light poles cost now. Mayor Armstrong stated that it cost $1.18 a month for each pole, and that is from now on. -2- u Q It was decided to add $500 for the traffic. light upkeep. Making a total of $30,500. Civil Defense - #600D Councilwoman Webber asked about the $12,000 figure put down for salaries? Councilman Dietz asked the City Clerk why this was put in? The City Clerk explained that she was told by the Council to plug in the figures on the budgets that were given to her. Mayor Armstrong stated that this is not a salary position. The Council began going over each item in this account. Mayor Armstrong stated that he brought this down to $1,290 for the entire account. Councilman Sikes stated that we should raise the Equipment repairs, because you should have more of that this year. There was discussion about each item. It was decided to put $100 in Memberships $365 for lights, $300 for Equipment repairs, $200 for Travel expense and $100 for Miscellaneous. The City Clerk stated that she thinks that we should add the Radio maintenance. It was decided to add this in Equipment repairs and make that $500. She stated that she sees no need for the Legal expense or the Vehicle expense. She stated that she does not think that the $750 in Capital Outlay is out of reason. It was decided to leave the $750 in. Edgewater Emergency Rescue - #600E The City Clerk stated that she will have to commend whoever did this budget. They did a good job, and they explained why they want certain things. The Council looked over each item in this account. Chief Baugh answered some questions in regard to the different items. There was discussion about the Electricity. It was decided to go back to Civil Defense and take out the figure for this also. The total of this account coming to $4,650. Fire Department - #700 Councilman Dietz stated that the fire plugs has to be raised. The Council began with the #700 account at the beginning. $7,825. for Salaries, $200 for Auxiliary service, $450 for Memberships. There was discussion about the telephone expense. The City Clerk explained the different phone numbers for the different departments. It was decided to put $1,200 in this. $900 for Electric, $100 for Water, $6,300 for Fire hydrants,$l,OOO for Vehicle expense, $500 for Gas and Oil, $200 for Small tools, $100 Building upkeep $800 for Radio maintenance, $800 for Equipment maintenance and $100 for Mis- cellaneous. Councilman Dietz questioned the Capital Improvements. He said that May, Zima told him that anytime that you put money in Capital Improvements it does not have to go back for rebudgeting, but it accumulates as years go by. The City Clerk explained that this has to be done a certain way. Mayor Armstrong stated that you have to set it up by Ordinance and has to be prepared for the purpose and it can not be used for anything else. -3- . o o Councilman Dietz asked what we are going to do about their request for the building? The City Clerk stated that she thinks that it is a worthwhile request~ but she does not see where you are going to get the money for it. Councilwoman Webber stated that she feels that the building can cost less. Mayor Armstrong stated that we are going to have to look for a service on the other side of the railroad~ however there is no need to keep all of the equipment that we have now~ where it is now. He said we could build a one or two bay building to be added onto in the future and spend about $20,000 but the $40,000 is not available. Councilman Dietz explained that over 1978-79 we will have some money for this, right now we have all of the Federal Revenue obligated. He added that we have already obligated $58,000 to the Water Department through October 1 ~ 1978. Mayor Armstrong stated that he does not see how we can obligate this money that way. You are going to have to hold Public Hearings before you appropriate this, then you have to put a priority on it. Councilman Dietz stated that we already did this. Mayor Armstrong stated that was some $90,000 that we had, we are not talking about next year's money. He said that he is in favor of a new Water Plant, but we are going to have to quit spending money someplace else to do this. There was more discussion about the necessity of building this new plant, and how we are going to get the funds to do it. The City Clerk asked if everyone agrees with the total of $25,575. for the Fire Department budget? This was agreed with. Councilwoman Webber asked if we are going to put anything in there for the new building? Councilman Dietz stated not now, if we can put it in Emergency and Contingency we will, however we will have to come back to this. City Hall - #800A The Council began going over each item in this account. There was discussion on the salaries. Councilwoman Webber stated that she thought we were going to get one of the men from the Street Department to do some of the mowing and cleaning around the Community Center, and the Shuffleboard area. Councilman Dietz stated that Pete Ream has been with us a long time, and he does not want to just let him go, but he can not work at the Water Plant much longer. Perhaps he could be put on some of these jobs. The Council just looked over the figures on the sheets and agreed with them, the total being $7~6l0. Community Center - #800B There was discussion at this time about the Utilities. It was decided to take this out of Community Center and add $2,000 more up ~n the City Hall utilities~ changing that total now to $9,610.. Back to the discussion on the Community Center account. $2,400 for Janitorial services~ $250 for Water, $300 for Gas, $200 for Janitorial supplies, $200 for Equipment repairs~ $1,000 for Building upkeep~ $200 for Kitchen supplies~ $100 for Miscellaneous. The total in this entire account being $4,660. -4- .. o o The Council began discussing when they can meet again to discuss the budget. Mayor Armstrong recommended that we recess until Thursday night at 7:00 to work on the budget, the time was changed to 6:30. Councilman Sikes stated that Mrs. Brown needs an answer about her property. He explained that they need to make plans, and are willing to negotiate with us if we want them to. Councilwoman Webber stated that she thought we decided that we could not do this the way they want it. Councilman Sikes stated that he told Mrs. Brown that there were problems. He added that since we need some money to build a fire station in another area, he does not feel that we could afford this right now. Mayor Armstrong stated that he also does not see how we can make an invest- ment of this type right now. He added that this could be a very feasible investment, but we need to see if they will come down on the price. It was agreed that Councilman Sikes is to find out about this. Councilman Dietz stated that Mr. Palmer is building a house on Lake Avenue and there is a ditch whi ch runs through.: to hi s property. No one knows of any easements, and he has a right to close that ditch, however if he does it will flood out the house across the street. Something is going to have to be worked out. Mayor Armstrong stated that he knows about this, but Mr. Palmer went to the Board of Adjustments and got a variance for this. He said that he will look into this. Councilman Sikes made a motion that we recess this meeting until 6:30 Thursday night, being seconded by Councilwoman Webber. Said motion CARRIED. ATTEST: 95~~ City Cl erk ~ Approved this /9 day of September, 1977. /'~~ 7t?~_4 ~ ~ ~~ -5- ~ -P