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08-03-1977 - Budget Workshop t u Q CITY COUNCIL OF THE CITY OF EDGEWATER BUDGET WORKSHOP August 3, 1977 Mayor Armstrong called the budget workshop of the City Council of the City of Edgewater, Florida, to order August 3,1977. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman Carl Shell Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Judson Woods City Clerk Sue Blackwell Police Chief Earl Baugh Present Present Present Present Present Present Present Mayor Armstrong stated that he was absent from the first budget meeting, so he would like to be brought up to date. Councilman Sikes stated that we just worked on the revenue, but there are still some things that we need to ask about on it. He asked about CETA funds. The City Clerk stated that she still doesn1t know about this. She stated that she was to call and get all the figures on the garbage and trash and see if we are to budget it separate or add it to it. She stated that we are to leave it in the General Fund, although it is in a separate fund and we are to budget the revenue and the expense. She added that right now we are billing $90,872 a year, and you are collecting at the rate of $ 7,534.52 which totals $90,414.24, or it is showing about a $450 deficit. At the present rate we will have about an $11,000 surplus, from what was anticioated. It was decided to put $91,000 down as anticipated revenue on this. The City Clerk stated that the next blank is surplus funds, and this is any- body's guess. You could probably be safe to put in about $20,000, which is not surplus from this year's budget. The City Clerk stated that the lady whom she is suppose to speak to about the CETA funds has not been in yet, and the people she has talked to so far don1t know whether the present program is going to be extended. She does not know if the Council wants to get into any new program if one opens up at the new fiscal year. If you want to, you will have to anticipate that as coming in. Councilman Dietz stated that whatever we will receive, we will also spend out so it will not change the overall picture. Councilman Sikes stated that he would like to bring this up. If we get any monies from the State in regard to our pension plan, we would only get so much, because we won't be in the plan long enough. Councilman Dietz stated that he does not think that we can anticipate anything on this. Councilman Sikes stated that we will be getting more Anti-Recession monies but we can't budget that, because you can't use that for budgetted items. The City Clerk stated that she thinks you should budget it, showing as income on the General Revenue Fund. It is more or less something like the garbage fund. Q Q Councilman Dietz stated that he thinks that you will see Anti-Recession monies stopping now. The City Clerk stated that what she is saying that she wants you to put $14,000 in there for Anti-Recession money which has already been obligated to the codi- fication of Ordinances. It has to be budgetted someplace. Mayor Armstrong stated that you can not do this, you are going to have to create a special fund. Councilman Dietz agreed with this, stating that anything that you put in the General Revenue Fund has to each year expire and be reappropriated. The City Clerk stated that what she is trying to explain that this is already in another bank account, all it amounts to is writing a check. You have to show all of this money and what it does to your normal budget. All this work that we are doing here will have to be amended allover again when we do Federal Revenue again. Councilman Dietz stated that he sees what she is saying, but he does not see how we can entermingle Federal Revenue and the Anti-Recession money in with the General Fund revenue. He went on to say that if we show that codification as a budgetted item in the General Fund, then the Anti-Recession funds become illegal, because we can't use it for budgetted items. Councilwoman Webber stated also that she did not interpret this as being a part of the General Fund budget either. Councilman Sikes stated that the law says that you can not use it to take place of any budgetted item but it doesn't say that you can not show that as coming in as a General Fund revenue. There was more controversy and discussion on this matter. The discussion went back to the surplus figure, and the garbage figure. The Council went back to the beginning of the revenue sheet and went over each figure comparing them with last year's figures; Councilman Sikes began a discussion about the franchise rebate from Florida Power & Light. Mayor Armstrong stated that we received our 6% rebate, however they have been charging it to the customers instead of paying it out of profits. There was discussion on this, and then the Council went back to the figures on the sheet. There was discussion with the Chief of Police about the LEAA funds, and he explained that whatever we receive it will be through New Smyrna. Councilman Dietz stated that it should be shown as a Capital Improvement. The City Clerk stated that you don't want to put any money in there for the LEAA; you are talking about the expenses and not the revenue. Councilwoman Webber stated that she feels that the anticipated figure for the liquor licenses is low. This was discussed. The City Clerk explained what we have received to date. It was decided to leave this as is. The City Clerk added up the figures, and stated that she got $516,555 and she added $111,000 to that which makes it $627,555. Mayor Armstrong stated that we are going on a certified millage of 5.678. The income on that note will be based on 95% will be $222,204.00 plus $13,000 credit rebate from the State of Florida for homestead. -2- u o The City Clerk spoke to the Council about the reporting on the budget. She showed how it would be a lot easier to make the reports, which would be just like the audit report was done. She said they might want to think about this. The City Clerk started with the general fund budget, beginning at Account #. 101. It was decided that this should be $12,600. #102 should be $7,000. #103 - $1,000, #104 - $500, #105 - $1,000, $106 - $750, #107 - $3,000, #108 - $200, #109 - $500, #110 - The City Clerk stated that she would like to see the telephone put in non-departmental. Councilman Sikes stated that he agrees with this, and he would also like to see the xerox done this way too. He suggested that we put $1.00 in there to keep the account open. They went back to Printing and Xerox, Acct. #105 - $200. Acct. #115 - $200. The total of the entire set $25,951.00 Councilman Sikes asked why the Special Promotions was not put in the non- department section? The City Clerk stated that she does not see any need for the account at all. She thinks it could be put in Emergency and Contingency. This was discussed. Councilman Dietz stated that this is the only department that has this, so why change it. There was discussion about furniture and fixtures. This is Acct. #125 and #126. It was decided to put $1,000 in #125 and $500 in #126. This makes the grand total of $27,451.00 for the Council. Council Advisory Boards: Councilman Dietz stated that we have to put a planner under this. The City Clerk stated that this account looks good, the only change that she would make is to put $1.00 for Regular Salaries, #lOlA in order to leave this open. There was discussion at this time about a planner. Councilman Dietz stated that the Planning Board is going to ask the Council for $20,000, because they are going to have to make all of these maps and they are going to have to hire a draftsman. There was discussion on this, Councilman Dietz stated that Mr. Briggs told them it would take this much to do this job. Mayor Armstrong stated that he would raise this $12,000, and put it in miscellaneous. It was decided to put $10,000 in #115A, and $100 in #lOlA City Manager - #200 Councilman Dietz stated that he thinks that it is time that we budget some money to hire a manager. We are losing a lot of money. There was a discussion on this, and it was suggested if we get a good planner we won't need a City manager. Councilman Dietz stated that a planner and a manager are two entirely different type of jobs. -3- o o Councilman Dietz stated that he figures a manager will cost us about $18,000, but it will make us $800,000 the first year in grants, loans and such as that. It was decided to put the $18,000 in for a City Manager. Legal #300 The Council went over each figure in the #300 account. It was decided to change #303 to $2,500, and leave the other figures the same. Making the total $9,650.00. City Clerk & Finance Director - #400 Councilman Dietz stated that he has talked to John Vodenicker and we might as well face it and put these employees on forty hours. Councilman Sikes stated that this is going to cost the City more money. He suggested that we leave it as it is and let them work up to forty hours if they want, and they will get paid their regular hourly wages up to the forty hours, and no overtime. Then when they get their vacations, you pay them for thirty-two hours. Councilman Dietz stated that he does not think that this is fair, if we change their hours, then when they get vacation pay it will be on a forty hour week. Councilman Sikes stated that you are going to have to increase the wages about 20%. There was more discussion on this, and Councilman Sikes suggested that we skip this section and let him get with the City Clerk and bring this back up the next time. There was discussion as to when the Council will meet again. It was finally decided to meet again Tuesday night to discuss the budget again. Councilman Sikes stated that he spoke with the City Attorney about condemning the property around the Lift Station, and before we can do this we will have to get an appraiser and there would be a lot of legal matters involved and we would still end up paying a certain amount of money for the land. He feels that there has to be some other solution. He checked around the property, and he thought about what they have on Wayne Avenue; a station right in the middle of two roads. He said that a man named Sechler owns quite a bit of the property out there, and if Mr. Armstrong would give us all of the property on Oakridge with the exception of the westerly 15 feet, together with the easement this would be 40 feet. He went on to explain how the road could be put in. If Mr. Sechler would give us 30 feet off the east end of his land this could be worked out. He added that he spoke to Mr. Sechler and he is willing to go along with this, but he would like to see this on paper before he makes a decision. The Council looked over the drawing and discussed this further. Councilman Sikes stated that the only thing that he is concerned about is that the Council already advised Attorney Woods to go ahead with the condemnation suit and he told him to hold up until he got back with him. He doesn't want the Council to say that he is acting against their wishes. If the Council wants him to pursue this further, he will. He added that he feels that we can handle this with a lot less expense and problems. There was more discussion as the Council looked over the drawing. Council- man Sikes explained that this all depends on Mr. Sechler. Mr. Armstrong explained the property ownerships on the various lots. Councilman Dietz made a motion that the Council hold off on the condemnation -4- o 0 suit until we can get a survey... there was some more discussion. Councilman Sikes made a motion that we hold off on the condemnation suit and that we authorize Cory to resurvey it ... Councilman Dietz continued to take the east 30 feet of Lot 20, belonging to Sechler ... discussion began again about exactly what they want surveyed. Councilman Sikes stated again that he makes a motion that we hold off on the condemnation suit and that we check with Mr. Cory about surveying this according to the plans discussed this evening, being seconded by Councilwoman Webber. Upon roll call vote said motion CARRIED, 5-0. Mayor Armstrong stated that the record should show that this ends the workshop. Councilman Dietz made a motion to adjourn, being seconded by Councilman Sikes. 1'~,!Yad~~ Councilwoman ~ ATTEST: ~uv~ City Clerk . Approved this )? day of September, 1977. {?~~/ ?~??~~ Ma or -5-