11-02-1977 - Special
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CITY COUNCIL OF THE CITY OF EDGEWATER
SPECIAL MEETING HELD
November 2, 1977
Mayor Armstrong called the Special Meeting of the Council for the purpose
of canvassing bids on the proposed Edgewater Water Improvement Program
to order at 10:00 A.M. November 2, 1977 in the Community Center
The City Clerk called the roll
Mayor Dana T. Armstrong
, Councilwoman Ryta F. Webber
Councilman Carl Shell
Councilman Walter B. Sikes
Councilman Calvin R. Dietz
City Attorney Judson Woods
City Clerk Sue Blackwell
Police Chief Earl Baugh
Present
Present
Present
Present
Present
Excused
Present
Present
The City Clerk stated the following bids had been received in answer to
an advertisement placed in the paper. The bids were received at City Hall
at 10:00 A.M. in accordance with the deadline:
Indian River Industrial Contractors, Inc.
Layne Atlantic Construction
McMahan Construction
McMullen Construction
United Steel Erectors
Indian River Industrial Contractors, Inc., - Phase I $232,533.00
Phase II 336,800.00
Layne Atlantic Construction -
Total 569,333.00
Phase I $256,000.00
Phase II 310,000.00
Tota 1 $566,000.00
Phase I $256,800.00
Phase II 326,570.00
Total $583,370.00
Phase I $339,845.00
Phase II 287,826.00
Tota 1 $627,671. 00
Phase I $227,000.00
Phase II 344,292.00
Total $571,292.00
McMahan Construction -
McMullen Construction -
United Steel Erectors
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Councilman Sikes asked if all the companies were aware of the Federal require-
ments for hiring minority personnel.
Councilman Dietz said that Mr. Fernandez of Briley, Wild & Associates would
check that out.
Mayor Armstrong recommended that the Council refer the bi ds to the Proje'ct
Engineer (Briley, Wild & Associates) for their consideration.
Councilman Dietz asked Mr. Fernandez how much time it would take to check
out the bids and certify them and make a recommendation to the Council.
Mr. Fernandez said that it was essential to start the project as soon as possible.
He suggested that the Council might be able to meet again at 2 P.M. to make
an official recommendation of the award.
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Mayor Armstrong said there was a motion on the floor.
Councilman Dietz asked what the motion was.
Mayor Armstrong said the motion was to refer to the consulting engineers for
their recommendation.
Councilman Dietz asked who had made the motion.
Mayor Armstrong said Councilwoman Webber.
Councilwoman Webber stated she did not make that motion.
Mayor Armstrong asked to have the tape replayed.
Councilman Dietz made a motion that the City Council would recess until
2:00 P.M. November 2, 1977 in order to give the engineers time to check the
bids and at that time make their recommendation to the Council as to which
bidder fills the obligations set forth in the bid contract. Councilman Sikes
seconded the motion. Upon roll call the motion CARRIED 5-0.
Tape 2
The meeting was recessed.
Mayor Armstrong reconvened the Special Meeting of the City Council at
2:00 P.M. November 2, 1977 in the Community Center.
The City Clerk called the roll:
Mayor Dana T. Armstrong
Councilwoman Ryta F. Webber
Councilman Carl Shell
Councilman Walter B. Sikes
Councilman Calvin R. Dietz
City Attorney Judson I. Woods
City Clerk Sue Blackwell
Police Chief Earl Baugh
Present
Present
Present
Present
Present
Present
Present
Present
Mayor Armstrong said that the Council had reconvened to receive the
recommendation of the consulting engineer
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Mr. Fernandez of Briley, Wild & Associates said that it was their recommendation
to award the contract for Phase I to the Layne Atlantic Co. as low bidder
who meets all the requirements.
Mayor Armstrong questioned the Layne Atlantic Co. as low bidder for Phase I
because Indian River Industrial Contractors bid lower on Phase I.
Mr. Fernandez said that the bids were considered on a total amount for both
phases.
There was a discussion about the financing of the second phase and the time
between the awarding of the first contract and the beginning of the second phase.
Councilman Dietz said that he had talked to Mr. McGough of FHA who told him
that if there should be some problems concerning bond validation it would be
possible to get interim financing until such time as the loan is approved and
the bond validation is completed. It would have no bearing on the overall
contract.
Mayor Armstrong talked about the requirements for the EDA grant that on site
construction begin before the 30th day of November. The original date was
December 2 but a later letter stated it should be November 30.
Mr. Fernandez did not believe there would be any problem about having someone
on-site on the date designated by EDA.
Mayor Armstrong asked the City Attorney if he had reviewed the contract from
the bidder.
Mr. Woods stated that it was necessary to depend on the engineers for the
technical parts of the contract but from a legal standpoint it was contracturally
sound.
Mayor Armstrong asked the City Clerk if the City can finance $256,000.
City Clerk Blackwell said that the City could finance this amount. We have
an unobligated amount of Farmer's Home money left from our present loan, we
have impact fees in the water development fund and assurances of the Federal
government that the City will receive $144,000. An approximate total of $280,000.
Councilman Sikes said he wished to clarify the fact that the City had advertised
based on an overall bid for Phase I and Phase II so there is no possibility of
Phase I with one contract and Phase II with another contract.
There was some discussion about the Water Plant building on Park Ave.
Councilman Sikes asked Mr. Fernandez how much more the Water Plant was going
to cost the City than it would have two years ago when we had the same plan
that is being used now.
Mr. Fernandez said approximately $60,000 more.
Councilman Sikes made a motion that based on the recommendation of the engineers
the City award the contract to Layne Atlantic Construction for Phase I in the
amount of $256,000.and that the City Attorney be authorized to draw up a
resolution for the contract to be signed Monday November 7, 1977. Councilman
Dietz seconded the motion. Upon roll call the motion CARRIED 5-0.
The City Attorney read Resolution No. 742.
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A RESOLUTION ACCEPTING THE BID OF LAYNE ATLANTIC CO. FOR THE CONSTRUCTION
OF PHASE I OF THE WATER TREATMENT PLANT FOR THE CITY OF EDGEWATER, FLORIDA,
REJECTING ALL OTHER BIDS, AUTHORIZING THE MAYOR AND THE CITY CLERK TO
EXECUTE ANY AND ALL CONTRACTUAL DOCUMENTS WITH LAYNE ATLANTIC CO. FOR
CONSTRUCTION OF PHASE I TO THE WATER TREATMENT PLANT: REPEALING ALL
RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE.
Councilman Dietz made a motion that the Council adopt this Resolution.
Councilwoman Webber seconded the motion. Upon roll call the motion CARRIED
5-0.
There was some discussion on the time restriction for beginning construction.
Side 2B
Councilman Dietz said that he was confident that all the contractors are aware
of the EDA money and the time restriction on it and they would not want to
jeopardize their own bids.
Mr. Fernandez reminded the Council that there was a great deal of paperwork
involved in meeting the requirements for EDA
Councilman Sikes made the suggestion that considering the involved paperwork
necessary in preparing for the EDA grants, this paperwork could be done faster
if the Council authorized Briley, Wild to prepare all the necessary grant
papers.
Councilman Dietz said that he did not think that was critical at this time,
our primary interest was to get the contractor on the job, sign the contract
next Monday night and have a pre-construction conference on Wednesday. That
should give approximately 20 days for the contractor to get on the site.
Councilman Dietz made a motion to adjourn the meeting. Councilwoman Webber
seconded the motion. The meeting was adjourned.
MINUTES TAKEN BY:
Sue Bl ackwell
Nancy Blazi
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Approved thi s J, d day of
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