02-23-1979 - Special
I
....
9
<.)
}~.;;,. "h
:lI ;11 '1fD~.' f1
iYkaf/:
~ ),
CITY OF EDGEWATER
CITY COUNCIL SPECIAL MEETING
February 23, 1979
Pursuant to Charter Regulations (Ordinance No. 994, Section 2)
Mayor Christy called a Special Meeting of the City Council for
the purpose of discussing the emergency purchase of a garbage
truck.
Mayor Christy called the Special Meeting to order at 1:00 P.M.
in the Mayor1s Office at Edgewater City Hall.
ROLL CALL
Mayor Robert H. Christy
Councilman Louis J. Rotundo
Councilman David C. Ledbetter
Councilman Walter B. Sikes
Councilman Neil J. Asting
City Attorney Judson Woods
City Clerk John Wharton
Police Chief Earl Baugh
Present
Present
Present
Present
Present
Absent
Present
Absent (Sgt. Rickelman substituted)
Mayor Christy said that the City has been having serious mechanical
problems with one of the garbage trucks. It is obviously not
possible to continue the present garbage pickup with a truck that
is constantly breaking down and is costing the City a great deal
of money in repairs. At the present time, the truck cannot even
be run in reverse and the Supervisor of the Street Department has
said that they cannot get the necessary parts to make repairs.
Councilman Ledbetter said that he would recommend that the Council
authorize the purchase of a new garbage truck. We are just throwing
good money away trying to keep this truck operable. If the problem
continues, he will have to have the Street Dept. cut back on the
garbage pickups or- raise the rates.
Councilman Sikes questioned why the truck could not be repaired.
Earl Copeland, Supv. St. Dept., said that they had checked allover
and could not find parts for this truck. Even if we could get
the transmission fixed there are still other things wrong with
the truck and it appears as if we will have to continue to make
costly repairs.
Mr. Cole and Mr. Tuten, representatives of Truxmore, presented
the Council members with a proposal for a new truck with walk through
cab and automatic transmission and power steering. The cost would
be $34,000.
Councilman Rotundo asked the City Clerk if there were funds available?
Mr. Wharton said that we had a surplus of $42,000. in the garbage fund,
but he hesitated to commit so much of this at one time and leave
the fund without a backlog.
There was more discussion about the type of trucks, cost, and the
amount of money the City receives from the garbage collection.
Councilman Sikes said that we should have a letter telling the
Council that the truck was not repairable.
Councilman Asting said that he felt we had to take the advice of
the supervisors and mechanics in the St. Dept.
Councilman Sikes asked if we should go out for bids?
Councilman Ledbetter said that there was not time for bids that this
was an emergency situation. If we do not have a replacement soon
we will have to cut back on the number of pickups.
Q
u
r
i
!
\
.. .~
..
Mayor Christy said that the walk-through cab was more expensive
but it provided additional safety features. This would mean the
City would pay less for insurance.
Councilman Rotundo said that we should have the attorney present
to advise the Council on whether they can purchase this truck
on an emergency basis without going out for bids.
Mayor Christy put in a call to the City Attorney's office and
was advised that the Attorney was on his way to the meeting.
Mr. Cole said that his company would be willing to make arrangements
for payments. One third would be paid, on delivery, one third
in thirty days and the balance withing sixty days.
Mr. Wharton said that from a financial standpoint, this would
be more satisfactory.
Councilman Ledbetter made a motion that the City accept the proposal
of Truxmore subject to the approval of the City Attorney, without
going out for bids according to the purchase ordinance (No. 981).
Payment would be made as stated: 1/3 at delivery, 1/3 in thirty
days and the balance within sixty days. The truck is a 1979 Ford
F 700 23 cu. yd. handload Truxmore. The City will trade a 1971
GMC truck. Councilman Asting seconded the motion. Upon roll call
the motion CARRIED 4-1. Councilman Sikes voted NO.
Councilman Ledbetter made a motion to adjourn the meeting.
Councilman Asting seconded the motion. The meeting was adjourned.
(City Attorney Judson Woods arrived at City Hall after the meeting.
He stated that, according to Ord. 981, Section 7.a purchase may be
negotiated without formal advertising if the public exigency will not
admit of the delay .incident to advertising. Therefore, the Council
has the authority to make this purchase on an emergency basis without
going out for bids. )
Nancy Blazi
~
Minutes submitted by:
----
r~
~
.~
ATTEST:
~~~
~~y Cl erk
!kt=~ !;;f-
councilm~ -
Approved this Ji day
of March , 1979.
~~~d,A
ayor ~
2