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02-19-1979 - Regular o u A' [jt!J!;; \:'''~'-{:'"''''u' 1, , "d"~~, ~~' ,,; 1<\ '~,', ,',' "~co, L. .~) 1.1;3 if'" ( ~..,4 >fIr ~ .'.:, 'IU~<;" ~ b." February 19, 1979 CITY OF EDGEWATER CITY COUNCIL REGULAR MEETING Mayor Robert H. Christy called the regular meeting of the City Council to order at 7:00 P.M. in the Edgewater Community Center. ROLL CALL Mayor Robert H. Christy Councilman Louis J. Rotundo Councilman David C. Ledbetter Councilman Walter B. Sikes Councilman Neil J. Asting City Attorney Judson Woods City Clerk John Wharton Police Chief Earl Baugh Present Present Present Present Present Present Present Present INVOCATION There was a silent invocation. SALUTE TO FLAG APPROVAL OF MINUTES Councilman Ledbetter made a motion to approve the minutes of the regular Council Meeting of February 12, 1979. Councilman Asting seconded the motion. Upon roll call the motion CARRIED 5-0. BILLS AND ACCOUNTS I I Councilman Asting made a motion to approve the bills for payment. Councilman Rotundo seconded the motion. Upon roll call the motion CARRIED 5-0. COMMUNICATIONS The City Clerk read a letter from Mrs. Susan Wadsworth requesting a three months leave of absence commencing March 30, 1979. Mrs. Wadsworth has been advised by her Doctor that she will be temporarily unable to work after that date and will be recuperating for about three months. Councilman Ledbetter made a motion that the Council grant this leave of absence and if Mrs. Wadsworth needs any additional time that will be granted also. Councilman Asting seconded the motion. Upon roll call the motion CARRIED 5-0. Mr. Wharton said that the City will need to hire a temporary employee to take Mrs. Wadsworth place. The Council agreed that Mr. Wharton will take care of this. Councilman Sikes suggested that Mr. Wharton contact Manpower for temporary help. Manpower will take care of all benefits, social security, workmen's compensation, etc. and it could save the City a lot of paperwork. The City Clerk read a letter from Risk Management Services, Inc. concerning a loss control rep0rt for workmen's compensation. The letter listed some recommendations for added safety measures primarily in the Water and Wastewater Plants. Councilman Asting said that these safety measures were being taken care of. This was for Council information. The City Clerk read a letter from the Volusia County Community Action Agency concerning the Annual Recognition and Awards Banquet to be held in Daytona Beach on March 7, 1979. This was for Council information. J o u Mayor Christy said that he would not be able to attend. He will write to the Agency expressing his appreciation for the invitation and his regrets at not being able to attend. The City Clerk read a letter from Mr. E.R. Frederick, Engineer for Bridges and Buildings for Florida East Coast Railway Co. regarding necessary repairs to the culvert pipes at Milepost 128 + 2310 feet. The City has an agreement with FEC to install and maintain two (2) 60 inch sub-grade drainage culverts at the specified location. Mr. DeGroot, City Engineer, spoke to the Council and told them that temporary repair measures are being taken. He has suggested more permanent repairs in the future that would cost about $6,000.00. Mr. DeGroot said that he had inspected the agreement with FEC and we do have to maintain these culverts. The City Clerk read a memo from the Zoning Board requesting that the Council hire Richard Diamond on a part time as-needed basis. The Zoning Board also recommended that the City consider hiring a full time City Planner. Mayor Christy said that he had ~alked to Mr. Diamond, and Mr. Diamond told him that he would be available for any and all of the Board meetings where his services were required. He would work for $5.00 per hour. He would not receive any of the benefits the City offers since he would be hired almost on .a consultant basis. Mr. Mackie, Chairman of the Zoning Board, spoke to the Council concerning the large amount of work that the Zoning Board is currently involved in particularly the u~dating or changing of the 880 ordinance. They need the assistance of the City Planner and the City Attorney. Councilman Rotundo made a motion that the City authorize a contract with Richard Diamond. There was no second at this time. There was further discussion concerning the number of hours Mr. Diamond would work and what Boards he would work with. Mayor Christy reminded the Council that Mr. Diamond has been a valuable asset to the City and always willing to take on extra work. Councilman Asting said that he would like to see what kind of a contract the City would have to have with Mr. Diamond. Mr. Woods said that he felt the City would be well advised to continue using the services of Mr. Diamond and that the charge of $5.00/hr. was very reasonable. Councilman Sikes asked if we needed a resolution to hire Mr. Diamond on a part time basis? Councilman Rotundo withdrew his motion. The Council agreed to have the City Attorney draw up a contract with Mr. Diamond and bring it back next week for Council review and approval. The City Council read a letter from Richard Diamond concerning the volunteer census canvassers. Mr. Diamond suggested that the City sponsor a dinner for these volunteers in appreciation of all the work they have done. Councilman Asting made a motion that the Council authorize the expenditure of monies for a dinner for the census volunteers and/or husbands and wives. Councilman Sikes seconded the motion. Upon roll call the motion CARRIED 5-0. The Council agreed that Mr. Diamond would make the necessary arrangements. COORDINATORS REPORTS Councilman Rotundo suggested that the COuncil consider adding $1.00 per $1,000. on building permits to raise money to pay for street lights in the City. 2 Q u Councilman Ledbetter said that he believed we had to stop taxing people. Councilman Asting asked if this would be on new construction only? Councilman Rotundo said that it would be on new construction only and it would be used just for the installation of street lights. We need more street lights in the City and in Florida Shores area. Councilman Asting said that possibly this should be discussed at a workshop. Mayor Christy said that he would find out the cost of installing street lights. There was no further action on this subject at this time. Councilman Ledbetter did not have a report. Councilman Sikes did not have a report. Councilman Asting said that it was important that the supervisors of the Water and Wastewater Plants attend an operator1s short school in March. They need this extra training to help them to qualify for Class B licenses. Councilman Asting made a motion that the Council authorize the expenditure for sending Kevin Bosse and Terry Wadsworth to this school March 18 through March 23. Councilman Sikes seconded the motion. Upon roll call the motion CARRIED 5-0. This school will be held at the University of Florida. Councilman Asting said that the City has entered into a contract with Liquid Carbonic for the recarbonation unit. The total cost was $18,358. Liquid Carbonic will install the refrigeration and the control panel plus one full load of CO2 for this price. Councilman Asting told the Council that they have been having problems with the sewer system. This system is over 15 years old and they are beginning to have numerous breakdowns. These breakdowns will be repaired as they occur. He also told the Council about the work done on the sewer lines at Snyder. The sinkhole was not caused by the sewer lines. Councilman Asting asked the City Clerk to verify that funds were available for the purchase of a truck for the Water Dept. The City Clerk verified that the funds were available. Councilman Rotundo made a motion that the Council authorize the purchase of a truck from Regency Dodge through State bid for a cost of $6,430.00. Councilman Asting seconded the motion. Upon roll call the motion CARRIED 5-0. Councilman Asting read a letter that Mr. Wharton had sent to the Council. Mr. Wharton reminded the Council of his temporary appointment and that the period of his appointment is almost over. Mr. Wharton presented a proposed organizational chart for City Hall that he would like the Council to consider. Councilman Asting said that he believes Mr. Wharton has demonstrated his ability to perform as the City Clerk and Finance Director. He suggested that the Council hold a workshop to discuss this letter and organizational chart. The Council agreed to hold a workshop on March 6, 1979 at 6:30 P.M. in City Hall. They will also discuss street lights at this workshop. The City Attorney did not have a report. The City Clerk did not have a report. 3 o u Mayor Christy spoke to the Council about his recent trip to Tallahassee and the Florida League of Cities Conference. He gave the Council copies of the Municipal Finance and Taxation Policy and also copies of the Governor's Proposed budget. He said that copies of this material would be available at City Hall for anyone who wanted to come in and read them. RESOLUTIONS The City Attorney read Resolution No. 79-R-31. A RESOLUTION ESTABLISHING THE SOUTHEAST BANK OF NEW SMYRNA, NEW SMYRNA BEACH, FLORIDA, AS THE DEPOSITORY OF THE WATERWORKS AND SEWER SYSTEM BOND AND INTEREST SINKING FUND, REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Councilman Rotundo made a motion that the Council adopt this resolution. Councilman Ledbetter seconded the motion. Upon roll call the motion CARRIED 5-0. ORDINANCES None OLD BUSINESS Floyd Enterprises (FunLan' Drive-In) Water Bill. Councilman Asting read a report from the Water Dept. concerning the faulty plumbing at the FunLan - Drive-In and the attempts of the Dept. to advise the owners of the problem when they discovered the meter running unusually fast. It was the opinion of the Water Dept. that the excessively large bill resulted from the fact that the plumbing was not repaired as soon as it should have been. Councilman Asting made a motion to deny the request of Floyd Ent. for relief from this large water bill and advise the company that the bill must be paid. The total is $343.00. Councilman Sikes seconded the motion. Upon roll call the motion CARRIED 5-0. R. Diamond - Resolution for termination. The City Attorney said this was not necessary since the City is considering hiring Mr. Diamond on a contractual basis. Mr. Diamond has resigned from his full time position. The City Clerk read a memo to the Council requesting authorization regarding changes in the PBA employee's benefits, sick leave, vacation leave, holidays and injury policy. A resolution is needed. The City Attorney said he did not believe a resolution was needed that the contractual agreement between the City and the PBA was sufficient. He will get together with the City Clerk to check this out further. The City Clerk read a memo to the Council concerning the hiring of a dog catcher in the Police Dept. The Council had passed a resolution in 1976 pertaining to the number of personnel in the P.O. The City Clerk asked if another resolution adding additional personnel to the P.O. was necessary? Councilman Sikes said that he believed the Council originally drew up the resolution to prevent the number of personnel in the P.O. from being limited to a specific number. There had been a time when the County was talking about limiting the number of police in certain municipalities. The City Attorney said that this would no longer be of any concern because we have home rule. He felt that the motion to hire the dog catcher was sufficient. 4 o u MISCELLANEOUS Mr. James Nichols spoke to the Council concerning the early warning weather device for the elementary school. The City had originally authorized the expenditure of $92.50 (1/4 of the total cost) and the school would pay for part and the rest would be paid for by a Federal grant. However, the grant funds are not available. The school has said they would pay for half of the total cost if the City could pay for the additional 1/4. Mr. Nichols said that he would install the system and get the antenna. He felt this was a very worthwhile device to have in the school since it would allow the school ample time to make arrangements for the safety of the students in case of severe weather. Councilman Rotundo made a motion that the Council authorize the payment of half the cost of this system, approximately $185.00. $92.50 would be taken from C.D. funds and $92.50 would be taken from General Funds. Councilman Ledbetter seconded the motion. Upon roll call the motion CARRIED 5-0. Mr. Nichols also invited the Council to attend a debriefing, Wed. night (Feb. 21, 1979) in the Rescue Room. NEW BUSINESS Home Occupational Licenses: Councilman Ledbetter made a motion that the Council reject the application for a Home Occupational License for Vernon1s Southern Aluminum, due to the fact that there would be some storage of material on the property. Councilman Sikes seconded the motion. Upon roll call the motion CARRIED 5-0. Councilman Sikes made a motion that the Council approve the appljcation:...far a Home Occupational License for Prestige Plastering (D~ Sellers and K. Whisenhunt). Councilman Rotundo seconded the motion. Upon roll call the motion CARRIED 5-0. Councilman Sikes made a motion that the Council approve the application for a Home Occupational License for Davis Michel Remodeling. Councilman Ledbetter seconded the motion. Upon roll call the motion CARRIED 5-0. Industrial Advisory Board: Councilman Rotundo presented a proposed resolution concerning the establishment of an Industrial Advisory Board. There was a lengthy discussion on the establishment of this Board. Mr. Siciliano, Zoning Board, told the Council that the Zoning Board had discussed this type of Board. All the members approved of the idea but some of the members felt the establishment of this Board should wait until after the Comprehensive Plan is finished. Mr. Opal told the Council that he also supported the idea of this Board but it was too soon to establish the Board. Councilman Sikes made a motion to turn the proposed resolution over to the City Attorney for review. The Attorney will report back on this next week. Councilman Ledbetter seconded the motion. Upon roll call the motion CARRIED 4-1. Councilman Rotundo voted NO. Councilman Ledbetter made a motion that the Council rescind the resolution appointing Richard Diamond Zoning Enforcement Official and appoint the Building Inspector as Zoning Enforcement Official. Councilman Asting seconded the motion. Upon roll call the motion CARRIED 5-0. Councilman Ledbetter made a motion to adjourn the meeting. Councilman Sikes seconded the motion. The meeting was adjourned. 5 o MINUTES SUBMITTED BY: Nancy Blazi ATTEST: r--0~ ?/l,~ ~ C i1:'1 C 1 e r k A P pro v e d t his .:< b. day 0 f February, 1979. , ~~ Mayor o Mayor C-1 ,I 'yf' ~/ ~() Il )~ . ~--:J<Z.;Lt; ." /L C cl"u ne i 1 man ~CJ- 6 r" ~, Ue~ (/ ~ ~ -t,Q