2017-R-19 I
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-A
City of
1WGEWATER1
June 6, 2017
Ron Meade, PE
DeLand Operations Engineer
Department of Transportation
1650 North Kepler Road
DeLand, Florida 32724
Re: City of Edgewater- Resolution#2017-R-19
FDOT- State Highway Lighting, Maintenance & Compensation Agreement Work Order
Contract#AN-869
Dear Mr. Meade:
During the City Council meeting held on June 5, 2017, Council approved the above-referenced
Resolution and associated Agreement. An original of the Agreement; fully executed by the City
of Edgewater and a copy of the Resolution are enclosed for your information/files.
Do not hesitate to contact my office at the number listed below if you have any questions.
Sincerely,
Raffia £ Mfuiicn
Robin L. Matusick
City Clerk/Paralegal
rmatusick&cityofedgewater.org
/rim
Enclosure
Copy to: Samantha Bergeron (copy on laserfiche)
Brenda Dewees(copy on laserfiche)
Finance(copy on laserfiche)
Office of the City Clerk/Paralegal
P.O.Box 100•Edgewater,FL 32132-0100
(386)424-2400,Ext. 1101 •Fax(386)424-2410
www.citvo{edgewater.ori
(LetteriLtr-2017-051)
RESOLUTION NO. 2017-R-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; FOR APPROVAL AND
EXECUTION OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) STATE HIGHWAY
LIGHTING, MAINTENANCE AND COMPENSATION
AGREEMENT WORK ORDER (FY 17/18) FOR
CONTRACT NUMBER AN-869, FINANCIAL PROJECT ID
413615-8-78-05; REPEALING RESOLUTIONS IN
CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Edgewater and the Florida Department of Transportation
(FDOT) would like to enter into a State Highway Lighting, Maintenance, and Compensation
Agreement Work Order (FY 17/18), Contract # AN-869 for Financial Project ID 413615-8-78-
05 (FEID #VF-596000314-002).
WHEREAS, FDOT has requested the City of Edgewater execute and deliver the
Authorization Letter/Work Order and the State Highway Lighting, Maintenance and
Compensation Agreement Certification for the aforementioned project,#413615-8-78-05.
NOW, THEREFORE,be it resolved by the City Council of Edgewater, Florida:
Section 1. The City Council of the City of Edgewater hereby approves entering into the
State Highway Lighting, Maintenance and Compensation Agreement — Financial Project
#413615-8-78-05, Contract #AN-869 (which is attached hereto and incorporated herein as
Exhibit"A")and authorizes the City Manager to execute same.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person,
property, or circumstance.
Section 4. This resolution shall take effect upon adoption.
1
2017-R-19
After a motion to approve by -,ar -'} fY,�,, Ci_;U with Second by
, the vote on this resolution held on
June 5, 2017 was as follows:
AYE NAY
Mayor Mike Ignasiak N
Councilwoman Christine Power N
Councilwoman Gigi Bennington
Councilman Dan Blazi
Councilman Gary T. Conroy N
PASSED AND DULY ADOPTED this 5th day of June, 2017.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
illnk.► _ - By: 4C4d
- . L f �
Tc .xMike Ignasiak
Deputy City Clerk Mayor
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: at a meeting held on this 5th day of June,2017 under
Aaron R.Wolfe,Esquire Agenda Item No 8_ f _
City Attorney
Doran, Sims, Wolfe&Ciocchetti
2
2017-R-I9
After a motion to approve by C0 ,j r-rcLr-, with Second by
, the vote on this resolution held on
June 5, 2017 was as follows:
AYE NAY
Mayor Mike Ignasiak N
Councilwoman Christine Power N
Councilwoman Gigi Bennington
Councilman Dan Blazi
Councilman Gary T. Conroy �+
PASSED AND DULY ADOPTED this 5th day of June, 2017.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER,FLORIDA
• By: /G' 43 RO
• - z ( Tc. Mike Ignasiak
Doptay City Clerk Mayor
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: at a meeting held on this 5th day of June,2017 under
Aaron R.Wolfe,Esquire Agenda Item No 8 e. .
City Attorney
Doran, Sims,Wolfe&Ciocchetti
2
2017-R-19
EXHIBIT"A"
FDD
Florida Department of Transportation
RICK SCOTT 1650 North Kepler Road Rachel Cone
GOVERNOR DeLand,FL 32724 SECRETARY
May 3,2017
Ms. Brenda Dewees
Environmental Services Director
City of Edgewater
P.O. Box 100
Edgewater, Florida 32123-0100
Re: State Highway Lighting,Maintenance,and Compensation Agreement Work Order(FY 17/18)
Financial Project ID:413615-8-78-05
Contract Number: AN-869
FEID No.:VF-596000314-002
Work Order for Fiscal Year 17/18
Resolution No.:2016-R-22
Dear Ms. Dewees:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting,Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 17/18 paid under this Work Order is $37,816.55. This amount
reflects a 3%increase per unit cost from the previous year. The compensation period for this work order
will begin from July 1,2017,and expire June 30,2018.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to guarantee availability of funds,these documents must be returned
to this office no later than June 7,2017.
o Sign this original work order confirming receipt and agreement of the compensation terms
listed above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and
Compensation Agreement Certification and return.
o If the Resolution referenced above is no longer current, return a copy of your current
Resolution.
State Highway Lighting,Maintenance and Compensation Agreement Work Order(FY 17/18)
Contract Number: AN-869
Page Two
If you wish to receive payment for the Fiscal Year 16/17 Work Order, please submit an invoice to
this office any time after May 19, 2017. Invoices for Fiscal Year 16/17 must be received no later than
December 27, 2017. Per the State Highway Lighting, Maintenance, and Compensation Agreement
paragraph 2.c.which states: "Invoices may be submitted any time after May 19th of the fiscal year in which
the services were provided, but no later than 180 days after the end of the fiscal year. Payment shall be
made in one lump sum as provided in paragraph 4 hereof."
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice.
If you have any questions,please contact:Jerry K Harville at(386)740-3425.
Attachments: State Highway Lighting, Maintenance,and Compensation Agreement Certification
Sample Invoice
MAINTAINING AGENCY
FLORIDA DEPARTMENT
OF TRANSPORTATION .
Concurrence By: AA/4W'
1.41/11
fGv<
Ron Meade P.E., Typed Name: Michael Ignasiak
Deland Operations Engineer
Title: Mayor
Phone: 386-424-2400 ext 1101
Date: (p /5 f I
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT CERTIFICATION
Michael Ignasiak Mayor
(Name) (Title)
Cityof Edgewater
,hereby certify that the State Highway Lighting
(Local Maintaining Agency)
413615-8-78-05 AN-869
Facilities for Financial Project ID: ,Contract No.:
In Volusia County(Counties)
were performed to keep all Facilities fully operating,properly functioning,with a minimum of 90%of the
lights burning for any lighting type(ex. high mast,standard, underdeck, sign)on the roadway system at all
times for their normal expected useful life in accordance with the original design thereof,whether necessitated
by normal wear and tear, accidental or intention damage, or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform
Traffic Control Devices; all other applicable local,state or federal laws,rules,resolutions or ordinances and
FDOT procedures.
41)43.7
(SIGNATURE) (DATE)
State of Florida
County of Volusia
Swo and subscribed to 47efore me this S day of i-LSi , 20 J .
6 fl rcaiic:uc Notary Public, State of `41.c i ZYA at large.
My Commission expires
„."."44,:, ROBIN L.MATUSICK
Commission#GG 086631
Expires May 1,2021
11.1V Bonded Thru Troy Fain Insurance 800.385-7019