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03-20-2017CITY OF EDGEWATER FIREFIGHTERS' PENSION BOARD QUARTERLY MEETING MINUTES City Hall Council Chambers Monday, March 20, 2017, at 4:OOPM TRUSTEES PRESENT: Dominick Fede Justin Nickels William Dailey, Sr. Scott Hopkins TRUSTEES ABSENT: None OTHERS PRESENT: Ferrell Jenne, Foster & Foster Doug Lozen, Foster & Foster Ken Harrison, Sugarman & Susskind Dustin Watkins, Sugarman & Susskind John Thinnes, AndCo Consulting David Kelly, Bowen, Hanes & Company Call to Order — Dominick Fede called the meeting to order at 4:06pm. 2. Roll Call — As reflected above. Public Comments — None. 4. Approval of Minutes The minutes from the December 12, 2016, quarterly meeting were approved upon motion by Justin Nickels and second by William Dailey, motion carried 4-0. New Business a. Discussion and review of proposed Ordinance for in -line -of -duty insurance benefit. i. Dustin Watkins reviewed the proposed Ordinance that allows the City to pay the insurance coverage expenses. For a firefighter that is granted an ILOD disability benefit, the Ordinance is retro back to January 1, 1995, and the funding comes from the City. Dustin explained that if the proposed Ordinance was passed by the board, it would go to the actuary for an actuarial statement, then to Council for first reading. ii. Dustin Watkins explained this would come before the board since the Board of Trustees would need to grant or deny any ILOD/Non-ILOD disability benefits. iii. Ken Harrison commented that the City had covered the insurance expense in the past. The board voted to approve the proposed Ordinance as presented and authorized Foster &, Foster to prepare the actuarial statement to be sent to the City for first reading, upon motion by Scott Hopkins and second by William Dailey, motion carried 4-0. Old Business Reports a. Bowen, Hanes & Company, David Kelly, Investment Manager. i. Quarterly update as of December 31, 2016 and update as of March 15, 2017. 1. David Kelly briefly reviewed the current market environment and commented they were optimistic and mildly bullish. 2. David Kelly reviewed the bonds that were set to mature. 3. David Kelly reviewed common stocks held in the portfolio. 4. The total portfolio return fiscal year to date (9/30/16-12/32/16) were 1.0% underperforming the benchmark. As of March 15, 2017 the total portfolio returns were 6.6%. The last 12 month (12/31/15- 12/31/16) returns were 7.1 %. 5. The ending market value as of March 15, 2017 was $11,659,532.14. The board accepted the Bowen, Hanes & Company December 31, 2016, quarterly report and the March 15, 2017, performance summary update as presented upon motion by Justin Nickels and second by William Dailey, motion carried 4-0. 6. David Kelly commented that fees would be reduced to 0.45%, effective March 31, 2016. The board approved the Bowen, Hanes & Company fee reduction of 0.45% effective March 31, 2016, upon motion by Justin Nickels and second by Scott Hopkins, motion carried 4-0. AndCo Consulting, John Thinnes, Investment Consultant. i. Quarterly update as of December 31, 2016. 1. John Thinnes introduced the new firm name and logo, commenting that the philosophy behind the name change was to always put clients first. John also commented that this was a rebranding and the firm ownership had not changed. 2. John Thinnes gave a brief overview of the market environment during the quarter. 3. John Thinnes reviewed the financial reconciliation. 4. Market value of the fund as of December 31, 2016, was $11,280,981. 5. Total net returns for the quarter were 0.92%, outperforming the policy benchmark of 0.69%. Fiscal YTD returns were 0.92%, outperforming the benchmark of 0.69%. Trailing returns for the 3 and 5 year periods were 4.24% and 8.72%. Since inception (12/1/2001) net returns were 4.94%, underperforming the policy benchmark of 6.28%. 6. John Thinnes commented that no rebalancing was needed. The board approved the AndCo Consulting December 31, 2016, quarterly report as presented upon motion by Scott Hopkins and second by William Dailey, motion carried 4- 0. c. Foster & Foster, Doug Lozen, Actuary i. October 1, 2016, actuarial valuation report 1. The total required contribution from the City for Fiscal Year ending September 30, 2018, is 21.5%, up from 18.4% for Fiscal Year 2017. 2. Doug Lozen commented that experience during the last twelve months had been less favorable than expected, due to average increases in pensionable compensation that exceeded the expected rates, a 7.26% investment return, falling short of the 7.5% assumption, and no employee withdrawals prior to retirement eligibility. There were no significant sources of gain. 3. Doug Lozen reminded the board that the majority of the increased funding requirements was due to mortality table changes that were mandated. Doug also commented that the funding requirements as dollars instead of percentages of payroll was very close to what the City put in for Fiscal Year 2016. 4. Doug Lozen commented that funded status went from 100.9% to 97.8%. 5. Doug Lozen briefly reviewed the FRS mortality tables, which are more conservative. The board approved the October 1, 2016, valuation report as presented upon motion by Justin Nickels and second by William Dailey, motion carried 4-0. The board voted the declaration of returns for the plan shall be 7.50% for the next year, the next several years, and the long-term thereafter net of investment related expenses, upon motion by Justin Nickels and second by Scott Hopkins, motion carried 4-0. Sugarman & Susskind, Ken Harrison, Attorney i. Legislative and IRS determination letter update. 1. Ken Harrison reviewed the letter dated March 17, 2017, outlining the current death benefit. Ken commented that if the beneficiary takes a refund of the contributions, interest is not paid. Ken also commented the average vesting period is between 8 to 10 years. 2. Ken Harrison commented that early retirement eligibility is ten years of service, which is different vesting then the normal retirement eligibility. 3. Ken Harrison commented that the IRS has acknowledged receipt of the determination letter. 4. Ken Harrison commented there is a Bill that proposed all new FRS hires be put into the DC plan. 5. SB 632 — Dustin Watkins explained that the Bill defined the long- range rate of return and put collars on the investment assumption. 6. Ken Harrison commented that he had not gotten a response from the City Manager on forced cash -ins. Ken advised he had sent two letters. The board approved Ken Harrison to set up a meeting with the City Manager to get clarification on forced cash -ins upon motion by Justin Nickels and second by William Dailey, motion carried 4-0. 8. Consent Agenda a. Ferrell Jenne briefly reviewed the fund activity spreadsheet and payment warrants with the board. The board voted to approve the consent agenda as presented upon motion by Scott Hopkins and second by William Dailey, motion carried 4-0. 9. Staff Reports, Discussion, and Action a. Educational opportunities and financial disclosure form. i. Ferrell Jenne commented that the Division of Retirement was holding a conference in Tallahassee from May 31, 2017 -June 2, 2017 and the FPPTA was holding their annual conference in Orlando from June 25, 2017 -June 28, 2017. Ferrell Jenne reminded the board to file their financial disclosure forms prior to July 1St to avoid fines. 10. Trustee Reports, Discussion, and Action a. Dominick Fede commented that David Blair had expressed interesting in serving on the board as the fifth trustee. b. Dominick Fede gave a brief overview of David Blair's experience. The board voted to nominate David Blair as the fifth trustee, upon motion by William Dailey and second by Justin Nickels, motion carried 4-0. 11. Adjournment — The meeting adjourned at 5:40PM. 12. Next Meeting — Monday, June 19, 2017, at 4:OO13M. 3 Respectfully sub fitted by: Approved by: ForreilVennef Plan dministrator Dominick Fede, Chairman Date Approved By the Pension Board: