09-08-2017 - Emergency Meeting - Hurricane Irma CityR
of Edgewater 1 dge. ater,FL Drive
Edgewater,FL 32132
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jWGIlYATERj Meeting Minutes
City Council
Michael Ignasiak,Mayor
Christine Power,District I
Amy Vogt,District 2
Dan Blazi,District 3
Gary T. Conroy,District 4
Friday,September 8,2017 6:30 PM Council Chambers
EMERGENCY MEETING-HURRICANE IRMA
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER,ROLL CALL
Present: 4 - Mayor Mike Ignasiak, Councilwoman Amy Vogt, Councilman Gary Conroy and Councilman
Dan Blazi
Absent: 1 - Councilwoman Christine Power
Also Present: 2 -City Manager Tracey Barlow and City Clerk/Paralegal Robin Matusick
2. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS
a. 2017-R-37 Resolution No. 2017-R-37 - Emergency Resolution and Proclamation Confirming
the State of Emergency and Enacting a Curfew due to Hurricane Irma
City Manager Tacey Barlow read Resolution No. 2017-R-37 into the record.
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilman Blazi, second by Councilman Conroy, to approve
Resolution No.2017-R-37.The MOTION was APPROVED by the following vote:
Yes: 4 -Mayor Ignasiak,Councilwoman Vogt,Councilman Blazi and Councilman Conroy
3. OTHER BUSINESS
a. AR-2017-2859 Mutual Aid Agreement with FIaWARN Resource Network for Water/Wastewater
Assistance
City Manager Barlow made a staff presentation.
City of Edgewater Page 1 Printed on 9/15/2017
City Council Meeting Minutes September 8,2017
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilman Blazi, second by Councilman Conroy, to approve The
Mutual Aid Agreement.The MOTION was APPROVED by the following vote:
Yes: 4 - Mayor Ignasiak, Councilwoman Vogt,Councilman Blazi and Councilman Conroy
b. AR-2017-2860 Notice to Proceed to Witt-O'Brien to provide Debris Monitoring Services
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilman Blazi, second by Councilwoman Vogt, to approve the
Notice to Proceed to Witt-O'Brien.The MOTION was APPROVED by the following vote:
Yes: 4 -Mayor Ignasiak, Councilwoman Vogt, Councilman Blazi and Councilman Conroy
c. AR-2017-2861 Notice to Proceed to Crowder-Gulf to provide Debris Hauling& Disposal Services
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilman Blazi, second by Councilwoman Vogt, to approve the
Notice to Proceed to Crowder-Gulf. The MOTION was APPROVED by the following vote:
Yes: 4- Mayor Ignasiak,Councilwoman Vogt, Councilman Blazi and Councilman Conroy
4. OFFICER REPORTS
a. City Clerk
Reported that the September 11th Council Meeting has been rescheduled for September 18th.
b. City Manager
Nothing at this time.
5. ADJOURN
Motion by Councilman Blazi to adjourn at 6:44 p.m.
Minutes submitted by:
KelseyArcieri. Records Clerk
City of Edgewater Page 2 Printed on 9/15/2017
City Council Meeting Minutes September 8, 2017
ATTEST:- APPROVED:
/9 4i•
Rol iinMatusick, City 'lerk/Paralegal Mike Ignasiak, Mayor
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and will
need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide
such record.
In accordance with the Americans with Disabilities Act,persons needing assistance to participate in any of
these proceedings should contact City Clerk/Paralegal Robin L. Matusick, 104 N. Riverside Drive,
Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you are
hearing or voice impaired, contact the relay operator at 1-800-955-8771.
din of Edgewater Page 3 Printed on 9/15/2017
CITY OF EDGEWATER, FLORIDA
PROCLAMATION
WHEREAS, on September 4, 2017 GOVERNOR RICK SCOTT proclaimed a State of
Emergency for the State of Florida due to HURRICANE IRMA; and
WHEREAS, Chapter 8 of the Code of Ordinances authorizes certain emergency
measures to be taken under emergency conditions; and
WHEREAS, a state of emergency is hereby declared by proclamation to authorize such
actions as may be necessary to manage such state of emergency; and
WHEREAS, the issuance of emergency resolution(s) NO. 2017-R-37, CONFIRMING
THE DECLARATION OF A STATE OF EMERGENCY AND AUTHORIZING THE
SETTING OF A CURFEW shall be necessary to enable the proper control of and response to
the emergency conditions certified above.
NOW, THEREFORE, I, MICHAEL IGNASIAK. of the City of Edgewater, Florida,
do hereby proclaim and declare that an emergency exists within the City of Edgewater and that
all proper and lawful actions necessary to swiftly resolve the emergency and return the
community to a condition of normalcy shall be taken.
`4Z1111.' /11.
Michael Ignasiak
Mayor
Date
EMERGENCY
RESOLUTION NO.2017-R-38
AN EMERGENCY RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EDGEWATER, FLORIDA, RESCINDING
THE CURFEW SET DURING HURRICANE IRMA.
WHEREAS, pursuant to Emergency Resolution No. 2017-R-37 in which the City of Edgewater
enacted a curfew due to HURRICANE IRMA on September 8, 2017;
WHEREAS,the majority of the city has had electricity restored,residents have returned home and
the roads have been reopened for traffic;
WHEREAS, the Police Chief has deemed it safe and recommends that the curfew be
rescinded;
WHEREAS, Resolution No. 2017-R-37 authorized the City Manager to rescind the curfew
which has been done as of 10:00 am on September 12, 2017. City Council will approve the final
rescinding during their September 18,2017 meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY MANAGER OF THE
CITY OF EDGEWATER,FLORIDA,AS FOLLOWS:
Section 1. The threat of Hurricane Irma has passed and most residents have returned home
to safe guard their property. Daily police operations have returned to normal and the conditions
requiring the need for a curfew no longer exist.
Section 2. The curfew enacted on September 8, 2017 pursuant to Resolution No. 2017-R-
37 is hereby rescinded. Therefore, effective 10:00 AM on September 12, 2017 the curfew for the
City of Edgewater is lifted.
Section 3. This emergency resolution shall take effect immediately upon adoption.
Section 4. Rescinded by City Manager Tracey T. Barlow; authorized to execute such rescinsion
by City Council action pursuant Emergency Resolution No. 2017-R-37.
DATED this 12th day of September,2017.
Robin L. Matusick Tracey T. Barlow
City Clerk/Paralegal City Manager
Emergency Resolution#2017-R-38
City of
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City of Edgewater
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P.O. Box 100
409 Mango Tree Drive
Edgewater,Florida 32 132-0100
Notice to Proceed
The City of Edgewater hereby gives Witt O'Brien "Notice to Proceed" with mobilization of
equipment, personnel, and supplies to assist with debris removal as a result of Hurricane Irma.
On the basis of this action, you are authorized to proceed in accordance with the terms and
conditions of Contract for the City of Edgewater Debris Monitoring Services for Hurricane
Irma.
"Notice to Proceed" is hereby given and accepted by the signatures below.
City f Edgewater Witt 0' Brien
City Representative Witt O'Brien Representative
A {fie 11 : e -�i�,m C f
Print Name d Title Print Name and Title J
9)1 gi a-017
Date Date
Department of Environmental Services
386.424.2400 ext.4006
Fax 386.424.2465
Email:11 Tilton@CityOfEddewater.orst
www.cityofedgewater.org
111
City of
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City of Edgewater
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'l�/mroir[/r/qe/r/a/ leri'/.,t.:;Yt1//ii,,/ra/!r
P.O. Box 100
409 Mango Tree Drive
Edgewater, Florida 32132-0100
Notice to Proceed
The City of Edgewater hereby gives CrowderGulf"Notice to Proceed" with mobilization of
equipment,personnel, and supplies to assist with debris removal as a result of Hurricane Irma.
On the basis of this action, you are authorized to proceed in accordance with the terms and
conditions of Contract for the City of Edgewater Debris Hauling and Disposal for Hurricane
Irma.
"Notice to Proceed" is hereby given and accepted by the signatures below.
City I Edgewater 4 CrowderGulf
fikik a
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City Representative CrowderGu 14'epresentative
Print Nam and Title Print Nam and Title v p i()Q
` 'y- C53 ta, ' p -• 01-011
Date Date
Department of Environmental Services
386.424.2400 ext.4006
Fax 386.424.2465
Email:THilton(aCityOfEdgewater.orr
www.cityofedgewater.org
4
4
MUTUAL AID AGREEMENT FOR WATER/WASTEWATER
ARTICLE I. PURPOSE
The Water/Wastewater Mutual Aid Program was established to provide a method
whereby water/wastewater utilities sustaining physical damage from natural or man
made disasters could obtain emergency assistance, in the form of personnel,
equipment. and materials and other associated services necessary, from other
water/wastewater utilities. The purpose of this Agreement is to formally document such
program.
ARTICLE II. DEFINITIONS
A. AGREEMENT — The Water/Wastewater Mutual Aid Agreement. The original
agreement and all signatory pages shall be kept at TREED Center 3900 SW
63rd Blvd., Gainesville, FL 32608
B. PARTICIPATING UTILITY — Any Water/Wastewater utility which executes
this Mutual Aid Agreement.
C. DAMAGED UTILITY — Any Participating Utility which sustains physical
damage to its water/ wastewater system due to a natural or manmade
disaster and seeks assistance pursuant to this Agreement.
D. ASSISTING UTILITY — Any Participating Utility which agrees to provide
assistance to a Damaged Utility pursuant to this Agreement.
E. AUTHORIZED REPRESENTATIVE — An employee of a Participating Utility
authorized by that utility's governing board to request or offer assistance
under the terms of this Agreement. (A list of the Authorized Representatives
for each Participating Utility shall be attached to this Agreement as Appendix
A)
F. PERIOD OF ASSISTANCE —The period of time beginning with the
departure of any personnel of the Assisting Utility from any point for the
purpose of travelling to the Damaged Utility in order to provide assistance
I
and ending upon the return of all personnel of the Assisting Utility, after
providing the assistance requested. to their residence or place of Work,
whichever is first to occur.
G. SCHEDULE OF EQUIPMENT RATES — The latest rates published by
Federal Emergency Management Agency under the response and recovery
directorate applicable to major disasters and emergencies.
H. WORK OR WORK-RELATED PERIOD —Any period of time in which either
the personnel or equipment of the Assisting Utility are being used by the
Damaged Utility to provide assistance. Specifically included within such
period of time are rest breaks when the personnel of the Assisting Utility will
return to active Work within a reasonable time. Also. included is mutually
agreed upon rotation of personnel and equipment.
ARTICLE III. PROCEDURE
In the event that a particular utility becomes a Damaged Utility, the following
procedure shall be followed:
A. The Damaged Utility shall contact the Authorized Representative of one or
more of the participating utilities and provide them with the following
information:
1. a general description of the damage sustained;
2. the part of the water/wastewater system for which assistance is needed;
3. the amount and type of personnel, equipment, materials and supplies
needed and a reasonable estimate of the length of time they will be
needed;
4. the present weather conditions and the forecast for the next twenty-four
hours: and
I
5. a specific time and place for a representative of the Damaged Utility to
meet the personnel and equipment of the Assisting Utility.
6. The identification of Work conditions and special constraints such as
availability of fuel supplies, lodging/meal support, medical facilities,
security, communications, etc.
B. When contacted by a Damaged Utility, the Authorized Representative of a
Participating Utility shall assess his utility's situation to determine whether it
is capable of providing assistance. No Participating Utility shall be under any
obligation to provide assistance to a Damaged Utility. If the Authorized
Representative determines that the Assisting Utility is capable of and willing
to provide assistance, the Assisting Utility shall so notify the Authorized
Representative of the Damaged Utility and providing the following
information:
1 . a complete description of the personnel, equipment and materials to be
furnished to the Damaged Utility.
2. the estimated length of time the personnel, equipment and materials will
be available;
3. the work experience and ability of the personnel and the capability of the
equipment to be furnished;
4. the name of the person or persons to be designated as supervisory
personnel; and
5. the estimated time when the assistance provided will arrive at the
location designated by the Authorized Representative of the Damaged
Utility.
C. The personnel and equipment of the Assisting Utility shall remain. at all
times, under the direct supervision and control of the designated supervisory
personnel of the Assisting Utility. In instances where only equipment is
provided by the Assisting Utility, the ownership of said equipment shall
remain with the Assisting Utility and said equipment shall be returned to the
Assisting Utility immediately upon request. Representatives of the Damaged
Utility shall suggest Work assignments and schedules for the personnel of
the Assisting Utility; however, the designated supervisory personnel of the
Assisting Utility shall have the exclusive responsibility and authority for
assigning Work and establishing Work schedules for the personnel of the
Assisting Utility. The designated supervisory personnel shall maintain daily
personnel time records and a log of equipment hours, be responsible for the
operation and maintenance of the equipment furnished by the Assisting
Utility. and report Work progress to the Damaged Utility.
D. The Damaged Utility shall have the responsibility of providing food and
housing for the personnel of the Assisting Utility from the time of departure
from their regularly scheduled Work location until the time of return to their
regularly scheduled Work location. The food and shelter provided shall be
subject to the approval of the supervisory personnel of the Assisting Utility. If
not agreeable, food and shelter shall be provided and paid for as determined
by mutual agreement.
E. The Damaged Utility shall have the responsibility of providing
communications between the personnel of the Assisting Utility and the
Damaged Utility.
ARTICLE IV. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any assistance provided
under this Agreement shall be agreed to prior to the providing of such assistance
and shall be in accordance with the following provisions:
A. PERSONNEL — During the Period of Assistance, the Assisting Utility shall
continue to pay its employees according to its then prevailing rules and
regulations. The Damaged Utility shall reimburse the Assisting Utility for all
direct and indirect payroll costs and expenses incurred during the Period of
Assistance, including, but not limited to, employee pensions and benefits.
B. EQUIPMENT — The Assisting Utility shall be reimbursed for the use of its
equipment during the Period of Assistance according to the SCHEDULE OF
EQUIPMENT RATES established and published by FEMA. If an Assisting
Utility uses an alternate basis of rates for equipment listed on the FEMA
Schedule of Equipment Rates it shall provide such rates to the Damaged
Utility prior to providing assistance. Rates for equipment not referenced on
the FEMA Schedule of Equipment Rates shall be developed based on actual
recovery of costs.
C. MATERIALS AND SUPPLIES — The Assisting Utility shall be reimbursed
for all materials and supplies furnished by it and used or damaged during
the Period of Assistance, unless such damage is caused by negligence of
the Assisting Utility's personnel. The measure of reimbursement shall be
the replacement cost of the materials and supplies used or damaged, plus
ten (10) percent of such cost. In the alternative. the parties may agree
that the Damaged Utility will replace, with a like kind and quality as
determined by the Assisting Utility, the materials and supplies used or
damaged.
D. PAYMENT — Unless mutually agreed otherwise, the Assisting Utility
should bill the requesting utility for all expenses not later than ninety (90)
days following the Period of Assistance. The requesting utility shall pay
the bill in full not later than forty-five (45) days following the billing date.
Unpaid bills shall become delinquent upon the forty-fifth (45th) day
following the billing date, and once delinquent shall accrue interest at the
rate of prime plus two percent (2%) per annum as reported by the Wall
Street Journal.
E. DISPUTED BILLINGS —Those undisputed portions of a billing should be
paid under this payment plan. Only the disputed portions should be sent
to arbitration under Article VI.
ARTICLE V. INSURANCE
Each Participating Utility shall bear the risk of its own actions. as it does
with its day-to-day operations, and determine for itself what kinds of insurance.
and in what amounts, it should carry. Nothing herein shall act or be construed as
a waiver of any sovereign immunity or other exemption or limitation on liability
that a Participating Utility may enjoy.
ARTICLE VI. ARBITRATION
All disputes between two or more participating utilities arising from
participation in this Agreement, which cannot be settled through negotiation, shall
be submitted to binding arbitration before a panel of three persons chosen from
the members of this Mutual Aid Agreement which are participating utilities,
excluding those members that are parties to the dispute.
Each party to the dispute shall choose one panel member and those panel
members shall agree on one additional panel member.
The panel shall adopt rules of procedure and evidence, shall determine all
issues in dispute by majority vote and shall assess damages. The decision of the
panel shall be final and binding upon the parties to the dispute.
NOW. THEREFORE, in consideration of the covenants and obligations
contained herein, the participating utility listed here, as a Participating Utility duly
executes this Water/ Wastewater Mutual Aid Agreement this day of
20
Water/Wastewater Utility Representative(s):
By: By:
T. le: Cis Mana•er Title: Director of Environmental Services
Tracey T. Barlow Brenda L. Dewees
Please Print Name Please Print Name
Name of Participating Utility: City of Edgewater
Please Print Name of Utility
(Please note: Attach a copy of your FIaWARN registration form to this document when you
submit it. Thank you.)
1
EMERGENCY
RESOLUTION NO.2017-R-37
AN EMERGENCY RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EDGEWATER, FLORIDA,
CONFIRMING A DECLARATION OF A STATE OF
EMERGENCY AND AUTHORIZING THE SETTING OF A
CURFEW.
WHEREAS, a State of Emergency for the State of Florida was proclaimed byGOVERNOR RICK SCOTT onSEPTEMBER 4,2017 due
to HURRICANE IRMA,and
WHEREAS
, a Federal Emergency Declaration was proclaimed by PRESIDENT
DONALD TRUMP on SEPTEMBER 5,2017 due to HURRICANE IRMA; and
WHEREAS,Edgewater citizens must be moved from harm's way; and
WHEREAS, Chapter 8 of the City of Edgewater Code of Ordinances authorizes the
declaration of a curfew and the designation of areas as off limits during a state of emergency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA,AS FOLLOWS:
Section 1. A confirmation that GOVERNOR RICK SCOTT declared a State of
Emergency for the STATE OF FLORIDA, which includes the City of Ed ewater was
proclaimed on SEPTEMBER 4,2017 is hereby confirmed. g
Section 2. A confirmation that PRESIDENT DONALD TRUMP declared an
emergency declaration for the STATE OF FLORIDA, which includes the City of Edgewater,
on SEPTEMBER 4,2017 is hereby confirmed.
Section 3. HURRICANE IRMA may seriously affect and threaten the lives and
property of residents of the City of Edgewater that requires emergency actions that protect the
lives and property of citizens effective 6:30 pm on Friday,September 8,2017.
Section 4. HURRICANE IRMA may seriously affect and create conditions which
threaten the safety and security of the lives and property of the citizens of Edgewater and
thereby requires the establishment of a curfew between the hours of 4:00 pm on Sunday,
September 10th through 12:00 pm (noon) on Monday September 11th, 2017. The curfew
will be reinstated beginning at 10:00 pm until 6:00 am for every evening during the
response and recovery period beginning Monday September 11th, 2017 to expire
September 19th, 2017 at 10:00 pm unless rescinded by the City Manager or extended by City
Council.
I
#2017-R-37
Section 5. This resolution shall take effect immediately upon adoption.
After Motion to approve by (c0-Y
i.r.c--cr> � 7 i and Second
by � _
. the vote on this resolution
was as follows:
AYE NAY
Mayor Mike Ignasiak N.;
Councilwoman Christine Power
Councilwoman Amy Vogt N
Councilman Dan Blazi N
Councilman Gary T. Conroy
PASSED AND DULY ADOPTED this 8th day of September, 2017.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER,FLORIDA
By. 4'i // ulArfi
Robin L. Matusick Michael Ignasiak
City Clerk Mayor
For the use and reliance only by the City of Approved by the City Council of the City of
Edgewater,Florida. Approved as to form and legality' Edgewater during the EMERGENCY meeting held
by:
on this 8th day of September,2017 under Agenda
Aaron R. Wolfe,Esquire Item No.
City Attorney <,- C24.,
Doran Sims Wolfe&Ciocchetti
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#2017-R-37