83-R-33RESOLUTION 83-R-33
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA, AUTHORIZING
THE APPROPRIATE OFFICIALS OF THE CITY OF
EDGEWATER, FLORIDA TO EXECUTE AN AGREE-
MENT FOR PROFESSIONAL SERVICES WITH BRENT
MILLIKAN & CO., P.A. TO PERFORM SERVICES
AS CITY AUDITOES TO PREPARE THE 1982-1983
AUDIT FOR THE CITY OF EDGEWATER, FLORIDA,
REPEALING ALL RESOLUTIONS IN CONFLICT HERE-
WITH AND PROVIDING AN EFFECTIVE DATE. ,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDGEWATER,
FLORIDA:
Section 1. That the City Council of the City of Edge-
water, Florida authorizes the proper officials of the City of
Edgewater to execute an agreement for professional services
with Brent Milliken & Co., P.A. for the preparation of the
1982-1983 audit for the City of Edgewater.
Section 2. That said agreement will terminate upon the
presentation of the audit to the City Council unless extended
for an additional year by both parties.
Section 3. A copy of said agreement is attached to this
resolution and by reference incorporated herein.
Section 4. That all resolutions or parts of resolutions
in conflict herewith be and the same are hereby repealed.
Section 5. That this resolution shall take effect
immediately upon its adoption by the City Council of the City
0
of Edgewater, Florida, at a meeting of said Council
held on the ', day of r 1983, and approved as
provided by law.
The first reading of the resolution was read in
full and passed by a vote of the Ci Cou�ncil of the
City of Edgewater, Flornida, at adL,'�ineeting of said
Council, held on the day of �I 1983, and
approved as provided by law.
ROLL CALL VOTE AS FOLLOWS:
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ATTEST:
MR LIILLiff L LL P
M MAGNOLIA STREET POST OFFICE BOX 1228 NEW SMYM BEACH, FLORIM 3 9 TELEMO E (MM) 427-1=
April 5, 1983
The Honorable Mayor McKillop and
Members of the City Council
City of Edgewater
Edgewater, Florida
Dear Members of the City Council
MEMBERS
MNATE COMPANIES MVCTICE SKC1
AMERICAN IWnT CF CPA
FLMM INSTI 1 6 CPA
Our Firm would certainly like to take this time to thank you for the
opportunity of being able to be of service to you and the City of Edgewater.
The objective of this letter is to confirm the arrangements with you
regarding the nature and extent of accounting services we will provide to
the City of Edgewater for its fiscal year ending September 30, 1983.
Our Firm will make an examination of the balance sheets as of September 30,
1983, and the related statements of operations for the year then ended of
the following funds of the City of Edgewater: General Fund; Federal Revenue
Sharing Fund; Water and Sewer Fund; Refuse Collection Fund; General
Employees Pension Trust Fund; Police Officers' Retirement Trust Fund; and
the General Fixed Assets Account Group. Our engagement will be made in
accordance with generally accepted auditing standards as promulgated by the
American Institute of Certified Public Accountants, the Rules of the State
of Florida Auditor General, and other applicable governmental agencies and
accordingly will include such tests of the accounting records and such other
auditing procedures as our firm considers necessary in the circumstances.
The examination will be directedto an expression of an opinion on the above
mentioned financial statements taken as a whole. Our work will be based
primarily upon selected sampling and tests of the accounting records and
related data, and therefore will not include a detailed fraud type audit of
the transactions for the period. Thus, the examination is not primarily or
specifically designed, and cannot be relied upon, to disclose defalcations
and other similar irregularities should any exist. However, should any such
irregularities come to our attention, we will report them to you promptly
and discuss with you the feasibility of performing a restricted fraud type
audit.
At the conclusion of our examination, we will submit an audit report
containing our opinion on the financial statements. If during the course of
our work, it appears that we will not be in a position to render an
unqualified opinion on the financial statements, this matter will be
discussed with you promptly.
April 5, 1983
City of Edgewater, Florida
Page 2
We will also submit to you a report on the existing system of internal
accounting and administrative controls in accordance with AU Section 642.47,
AICPA Professional Standards, containing any suggestions for improvement of
existing systems of internal control, accounting policies and procedures and
other related matters which come to our attention during the course of our
work.
In an effort to hold down the cost of the audit, we will ask that your
personnel promptly prepare various schedules and analyses, and make various
invoices and other documents available for our examination. This assistance
by your people, to the extent given, will serve to facilitate the progress
of our work and minimize costs to you of our services. The following data
must be compiled and/or furnished by you to our Firm's staff:
A. All financial records, books of original entry, supporting
documents, and other related records, as requested;
B. Copies of your Council minutes, grant agreements (if any),
contracts, leases, budgets, and other documents or data pertinent
to the audit, and such other information as may be required in the
conduct of this examination;
C. Adequate working space and other facilities for the conduct of
this examination; and
D. Assistance by your staff - which is considered desirable and
necessary - including, but not limited to, the preparation of
account analyses, summaries, and other working papers which may
reduce the time required for the examination and, consequently,
audit costs.
We will meet with you and/or other executives at various times throughout
the year to discuss current accounting, potential grants and auditing
matters affecting you.
We will consult with your legal Counsel on any matter where a legal
interpretation is needed in the performance of the audit.
As you are aware, accountants' charges are based upon the amount of time
required to perform the work. An important element in determining the
amount of time required is the integrity and the accuracy of the accounting
records presented us to audit. Due to the fact that our firm is engaged to
audit your records which have not as yet been prepared by your accounting
staff, we have no control and should have none over the quality of the
records presented us to audit. Another important element is the amount of
cooperation we receive from your accounting staff. Many schedules and
analyses can and should be prepared by your staff. Our Firm will request
that you perform this work.
Based on the above, we cannot project a fixed fee due to the nature and
extent of procedures which can and will be performed by your staff.
Accountants' time will be billed at actual.
April 5, 1983
City of Edgewater, Florida
Page 3
Invoices for fees are due upon presentation. Normally, progress billings
will be made monthly.
If, during the course of our engagement, we are requested by City personnel
to render additional services unrelated to our above described examination
of your financial statements, charges for such services shall be exclusively
itemized and rendered to the City based on actual time at our normal billing
rates.
For a period of three years after final payment under this Agreement, our
Firm shall make its workpapers, records, and other evidence of audit
available to the Auditor General of the State of Florida and to the
Secretary and to the Comptroller General of the United States or his duly
authorized representatives. They will be entitled to reproduce any or all
of such documents at their expense for which provision shall be made at the
time the need for reproduction arises.
All of the reports, information, data, etc., prepared or assembled by our
Firm under this Agreement are confidential. We agree that they shall not be
made available to any individual or organization without the prior written
approval of the City of Edgewater.
Please acknowledge your agreement to this understanding by executing and
returning to our Firm the copy enclosed.
We have sincerely enjoyed working with you and all of your staff in the
past. It is a real pleasure for us to be of service to you again, and we
look forward to many more years of pleasant association with you.
Sincerely,
Brent Millikan & Co., P.A.
ACKNOWLEDGEMENT:
Name and Title Date