2018-R-09 - FDOT State Highway Lighting Maintenance AgreementRESOLUTION NO. 2018-R-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; FOR APPROVAL AND
EXECUTION OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) STATE HIGHWAY
LIGHTING, MAINTENANCE AND COMPENSATION
AGREEMENT WORK ORDER (FY 18/19) FOR
CONTRACT NUMBER AN -869, FINANCIAL PROJECT ID
413615-8-78-05; REPEALING RESOLUTIONS IN
CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Edgewater and the Florida Department of Transportation
(FDOT) would like to enter into a State Highway Lighting, Maintenance, and Compensation
Agreement Work Order (FY 18/19), Contract # AN -869 for Financial Project ID 413615-8-78-
05 (FEID #VF -596000314-002).
WHEREAS, FDOT has requested the City of Edgewater execute and deliver the
Authorization Letter/Work Order and the State Highway Lighting, Maintenance and
Compensation Agreement Certification for the aforementioned project, #413615-8-78-05.
NOW, THEREFORE, be it resolved by the City Council of Edgewater, Florida:
Section 1. The City Council of the City of Edgewater hereby approves entering into the
State Highway Lighting, Maintenance and Compensation Agreement — Financial Project
#413615-8-78-05, Contract #AN -869 (which is attached hereto and incorporated herein as
Exhibit "A") and authorizes the City Manager to execute same.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person,
property, or circumstance.
Section 4. This resolution shall take effect upon adoption.
1
2018-R-09
After a motion to approve by v� C�v,� with Second by
Y 2. �I%l.cx �►.c Y&E , the vote on this resolution held on June 4,
2018 was as follows:
Mayor Mike Ignasiak
Councilwoman Christine Power
Councilwoman Amy Vogt
Councilman Dan Blazi
Councilman Gary T. Conroy
ATTEST:
AYE
NAY
PASSED AND DULY ADOPTED this 4th day of June, 2018.
Robin L. Matusick
City Clerk
For the use and reliance only by the City of Edgewater,
Florida. Approved as to form and legality by:
Aaron R. Wolfe, Esquire
City Attorney
Doran, Sims, Wolfe & Ciocchetti
2
2018-R-09
CITY COUNCIL OF THE
CITY OF EDGEWATER, F RIDA
By: f Olio''�`� /
Mike Ignasiak
Mayor
Approved by the City Council of the City of Edgewater
at a meeting held on this 4th day of June, 2018 under
Agenda Item No 8 C
FDOT
Florida Department of Transportation
RICK SCOTT 1650 North Kepler Road Mike Dew P.E.
GOVERNOR DeLand,FL 32724 SECRETARY
Nlay 1. 2018
Ms. Brenda Dewees
Environmental Services Director
City of Edgewater
P.O. Bos 100
Edgewater, Florida 32123-0100
Re: State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY 18/19)
Financial Project ID: 413615-8-78-05
Contract Number: AN -869
FEID No.: VF -596000314-002
Work Order for Fiscal Year 18/19
Resolution No.: 7n'�99 2018-11-09
Dear Ms. Dewees:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
Jurisdiction In accordance with the terms and conditions of the State Highway Lighting, Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 18/19 paid under this Work Order is $39,460.37. This amount
reflects a 3% increase per unit cost from the previous year. The compensation period for this work order
will begin from July 1, 2018. and expire June 30, 2019.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to guarantee availability of funds. these documents must be
returned to this office no later than .June 7, 2018.
o Sign this original work order confirming receipt and agreement of the compensation
terms listed above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance,
and Compensation Agreement Certification and return.
o If the Resolution referenced above is no longer current, return a copy of your
current Resolution.
State Highway Lighting, Maintenance and Compensation Agreement Wark Order (FY 18/19)
Contract Number: AN -869
Page Two
If you wish to receive payment for the Fiscal Year 17/18 Work Order, please submit an invoice to
this office any time after May 19, 2018. Invoices for Fiscal Year 17/18 must be received no later
than December 27, 2018. Per the State Highway Lighting, Maintenance, and Compensation
Agreement paragraph 2.c. which states: "Invoices may be submitted any time after May 19' of the fiscal
year in which the services were provided, but no later than 180 days after the end of the fiscal year.
Payment shall be made in one lump sum as provided in paragraph 4 hereof."
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice.
Ifyou have any questions, please contact: Jerry K Harville at (3 86) 740-3425.
Attachments: State Highway Lighting, Maintenance, and Compensation Agreement Certification
Sample Invoice
FLORIDA DEPARTMENT
OF TRANSPORTATION
�2 (i;;)-
Concum
Ron Meade P.E., TypedN
Deland Operations Engineer
MAINTAINING AGENCY
Title: City Manager
Phone: 386-424-2400
Date: e-,01'Ll I �
To: Geneva. Maynard@dot.state.fl. us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
AN869
4/17/2018
CONTRACT INFORMATION
Contract:
AN869
Contract Type:
AK - PROJ PARTICIPATION (PROJ PART)
Method of Procurement:
G-GOVERMENTAL AGENCY (287.057,F.S.)
Vendor Name:
VendorlD:
CITY OF EDGEWATER
F596000314002
Beginning Date of This Agreement:
06/20/2003
Ending Date of This Agreement:
06/30/2050
contract Total/Budgetary Ceiling:
ct=$460,537.48
Description:
STale Highway Lighting, Maintenance, and Compensation Agreement - Edgewater
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 4/17/2018
Action:
Supplemental
ReviewedorApproved:
'REVIEWED
Organization Code:
55054030511
Expansion Option:
Al
Object Code:
242059
Amount:
$39,460.37
Financial Project:
41361587805
Work Activity (FCT):
787
CFDA:
Fiscal Year:
2019
Budget Entity:
55150200
Category/Category Year:
088712/19
Amendment ID:
S016
Sequence:
00
UserAssigned ID:
0019
Enc Line (6s)/Status:
104
Total Amount: $39,460.37
'Reviewed Funds Approval and encumbrance processing is contingent upon Annual Legislative appropriation.
Pagel of 1
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT CERTIFICATION
I, Tracey T. Barlow City Manager
(Name) (Title)
City of Edgewater , hereby certify that the State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: 413615-8-78-05 , Contract No.: AN -869
Jn Volusia County (Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the
lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all
tunes for their normal expected useful life in accordance with the original design thereof, whether necessitated
by normal wear and tear, accidental or intention damage, or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform
Traffic Control Devices; all other applicable local, state or federal laws, rules, resolutions or ordinances and
FDOT procedures.
In
State of Florida
CountyofLC@C^
Sworn to and subscribed to before me this 'U day of a -Lr -110 , 20 1'9 _
/t/
(DATE)
..K +� C % 11-�i�1 �C -ai C K Notary Public, State of c�,t n� at large.
<",... ROBIN L. MATUSICK
-_L t My Commission expires '?S; rn--Is*n # GG 086631
- q1LExpires May 1, 2021
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