84-R-390
RESOLUTION NO. 84-R-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER,
FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS OF THE
CITY OF EDGEWATER, FLORIDA, TO EXECUTE AMENDMENT I TO
AGREEMENT FOR CONSULTING ENGINEERING SERVICES WITH
CONKLIN, PORTER AND HOLMES ENGINEERS, INC.; REPEALING
ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA:
SECTION 1: That the City Council of the City of Edgewater, Florida
authorizes the appropriate officials of the City of Edgewater, Florida, to
execute Amendment I to the Agreement for Consulting Engineering Services
with Conklin, Porter and Holmes Engineers, Inc.
SECTION 2: A copy of said Amendment I is attached to this Resolution
and by reference incorporated herein as if fully set forth.
SECTION 3: That all Resolutions or parts of Resolutions in conflict
herewith be and the same are hereby repealed.
SECTION 4: That this Resolution shall take effect immediately upon
its adoption by the City Council of the City of Edgewater, Florida, at a
meeting of said Council held on the a,0-day of,
1984, and approved as provided by law.
This Resolution was introduced and sponsored by
Q ow (ldT PASS
ra v and was read and-pessed' by a vote of the City Council of
the (City of Edgewater, Florida, at a enn.,Qnu meeting of said Council
held on thea01-day of !Inn.. 19�84=and approved as provided by law.
ROLL CALL VOTE AS F�OLLO �6) .pp
COUNCILMAN - ZONE ONE
LOUNL O VV - ZONE TWO
�Ac MAN
CCU fly ]nNF THNFF
Authenticated this� ay of
Qt C
APP
R
form:
RESOLUTION NO. 84-R- 39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER,
FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS OF THE
CITY OF EDGEWATER, FLORIDA, TO EXECUTE AMENDMENT I TO
AGREEMENT FOR CONSULTING ENGINEERING SERVICES WITH
CONKLIN, PORTER AND HOLMES ENGINEERS, INC.; REPEALING
ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING
AN EFFECTIVE DATE.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA:
SECTION 1: That the City Council of the City of Edgewater, Florida, authorizes
the appropriate officials of the City of Edgewater, Florida, to execute Amendment
I to the Agreement for Consulting Engineering Services with Conklin, Porter
and Holmes Engineers, Inc.
SECTION 2: A copy of said Amendment I is attached to this Resolution
and by reference incorporated herein as if fully set forth.
SECTION 3: That all Resolutions or parts of Resolutions in conflict herewith
be and the same are hereby repealed.
SECTION 4: That this Resolution shall take effect immediately upon its
adoption by the City Council of the City of Edgewater, Florida, at a It
U
meeting of said Council held on theL—day of �1984, and approved
as provided by law.
0 ,ff
This Resolution was introduced and sponsored by Albrv�Q.rrldn..Litcot
and was read and passed by a vote of the City Council of the City of Edgewater,
Florida, at a meeting of said Council held on the 1?0�5`day of
1994, and approved as provided by law.
AMENDMENT 1
TD
AGREEMENT
DATED MAY 21, 1984
FOR
CONSULTING ENGINEERING SERVICES
FOR
PRELIMINARY ENGINEERING STUDY -
WATER SUPPLY AND TREATMENT
Between
THE CITY OF EDGEWATER, FLORIDA
And
CONKLIN, PORTER AND HOLMES-ENGINEERS, INC.
This Amendment dated this 28th day of June, 1984, in the year
Nineteen Hundred and Eighty -Four by and between THE CITY OF
EDGEWATER, FLORIDA (hereinafter called the OWNER) and CONKLIN,
PORTER AND HOLMES-ENGINEERS, INC. (hereinafter called the
ENGINEER), is mutually agreed upon and declared an authorized
Amendment to an Agreement dated May 21, 1984, between the
parties, herein setting forth the scope, terms and conditions of
the work herein authorized. The appropriate provisions of the
May 21, 1984 Agreement apply as fully as if written fully
herein.
GENERAL
The purpose of this Amendment is to authorize proceeding
with certain work generally specified in the May 21, 1984
Agreement and more specifically described herein, and to
provide a Basis of Payment for said work.
SERVICES HEREIN AUTHORIZED
This Amendment will provide for immediate authorization to
proceed with certain services under Section III, Additional
Services, of the May 21, 1984 Agreement as follows:
This Amendment is written to establish a scope of work and a
plan of action for achieving the City's desired goal of an
improved source of water supply and treated water in an
efficient and timely manner. The scope of work defined herein
will serve to establish the criteria and direction in which the
City should proceed to achieve the above goal. This includes
plant siting, sizing, water quality, construction methods,
equipment and eventual operation of the facilities. Overall
master planning of the City's water system and distribution
system will be addressed at a later date and is not included
herein. Long range planning as relates to the water supply and
treatment under this proposal will be limited to population
projections, planning period, and approximate areal extent of
growth as would relate to the siting of the water treatment
plant. Short term planning will be for the needs of the City
for no less than a ten (10) year period.
SCOPE OF PRELIMINARY STUDY WORK
1. We will meet with the City Utilities Director and obtain
from him copies of plans, studies, reports, maps,
correspondence, etc., as may be pertinent to the siting of
the City's well field and water treatment plant.
2. Advise the City of the need for data or services to be
provided by others in order to perform this study.
3. We will contact Volusia County, the U.S. Geological Survey,
and the St. John's River Water Management District, to
obtain any information and recommendations they have
relative to well field siting, spacing, depth, yield, etc.
4. We will review population projections from various sources
and summarize our findings in a letter report to the City of
Edgewater. The ramifications of the population growth on
the sizing of the plant will be discussed with the City.
The sizing should include the ultimate development of the
plant as well as the population to be served by the first
phase of the plant. The City Council will be requested to
give direction regarding the plant sizing and planning
period.
We will consider alternatives for treatment:
a. Expansion of the existing plant.
b. Abandonment of existing plant and replacement with a
totally new plant.
C. New plant which would supplement the supply of the
existing plant.
d. A water plant phasing system of building a new plant
and directing the current well supply to the new plant
and the existing plant. Then adding new wells and
expanding the newer plant and converting the existing
plant into a high service pumping station with
clearwell storage.
e. one other reasonable alternative or variation of the
above that becomes evident during the course of the
study.
5. Based on the existing and projected raw water quality and
the desired finished water quality, perform a study of
treatment processes. The existing and other alternative
processes would be studied for reliability and
effectiveness, operation and maintenance, and cost
considerations. Also investigated will be the process
by-products and disposal methods.
6. Consideration will be given to continuity of supply and
treatment during construction and be given to the
expandability for future needs of the recommended solution.
7. We will review the data gathered in items 1, 2, 3 and 4
above, and summarize in a status letter report to the City
Council.
8. We will prepare rough sketch plans indicating sizes and
components of the above alternatives.
9. Prepare rough preliminary opinions of cost to construct each
of the alternatives identified.
10. Prepare a preliminary plan indicating a minimum of two rough
financing plans to accomplish the proposed improvements and
a rough estimate of the effect on water rates during the
first five years.
11. Prepare a preliminary engineering report with necessary
drawings discussing the items indicated above, plus the
advantages and disadvantages of the alternative solutions
and make a recommendation.
12. Report to the City Council the preliminary findings for
further direction and furnish 15 copies of the final
preliminary report.
ASSISTANCE WITH SITE SELECTION
We will assist City staff in evaluating proposed water treatment
and well sites from the standpoint of accessibility, adequacy of
size, drainage, soil conditions, hydroge0logical and water
quality characteristics, location with respect to service area,
power supply, proximity to the City, and will report our
findings to the City Council for their final selection of sites.
PAYMENTS TO THE ENGINEER
For the scope of work described above, payment to the Engineers
by the Owner shall be on the basis of payroll cost times a
factor of 2.25, plus Reimbursable Expenses and Outside
Consultants, up to a maximum of $22,300. This is in accordance
with Section III entitled ADDITIONAL SERVICES and Section IV
BILLING of the original Agreement dated May 21, 1984.
Attachment A contains an estimate of the hours required for each
task by each job classification. For purposes of this
Agreement, "Payroll Costs" as used herein are those costs which
are connected with the conditions of employment and pay of the
employees and include such items as social security, workman s
compensation, unemployment taxes, insurance, and similar items.
Reimbursable expenses such as travel, long distance phone calls,
prints, and copies will be paid for at the cost thereof without
increase except where the Engineer directly employs an outside
consultant. Services for outside consultants will be charged
with a ten percent (10%) markup to cover administration and
handling of the work. Subconsultants would be utilized for
surveying, soils and geology, and electrical if required.
Subconsultants, as needed, would be recommended to the City for
approval and written notice to retain their services. As an
alternate, the City could rretain the services of the
subconsultants directly and provide the necessary information
directly to the Engineer. The Engineer would not be liable for
the information received from others in accordance with the
May 21, 1984 Agreement.
E. TIME OF COMPLETION
The time of completion of this contract amendment will be 120
days after approval by the City of Edgewater and the Engineer.
G
CITY OF EDGEWATER, FLORIDA
ATTEST:_(
DATE: 97�R Sl
CONKLIN, PORTER & HOLMES-
ENGINEERS, INC.
Vice Pres
ATTEST�.�Iff0
Linda iA a ner,
Assistant Secretary
DATE:
ATTACHMENT A
SCOPE OF PRELIMINARY STUDY
TIME IN MANHOURS
P
E---T D S
1.
We will meet with the City Utilities Director
8
and obtain from him copies of plans, studies,
reports, maps, correspondence, etc., as may
be
pertinent to the siting of the City's well
field and water treatment plant.
2.
Advise the City of the need for data or 2
4
services to be provided by others in order to
perform this study.
3.
We will contact Yolusia County, the U.S.
20
Geological Survey, and the St. John's River
Water Management District, to obtain any
information and recommendations they have
relative to well field siting, spacing,
depth, yield, etc.
4.
We will review population projections from 1
16 8 4
various sources and summarize our findings in
a letter report to the City of Edgewater.
The ramifications of the population growth on
the sizing of the plant will be discussed
with the City. The sizing should include the
ultimate development of the plant as well as
the population to be served by the first
phase of the plant. The City Council will be
requested to give direction regarding the
plant sizing and planning period.
We will consider alternatives for treatment:
a. Expansion of the existing plant. 2
24 2
b. Abandonment of existing plant and 2 12 2
replacement with a totally new plant.
C. New plant which would supplement the 2 16 2
supply of the existing plant.
TIME IN MANHOURS
P F T D S
d. A water plant phasing system of
2 24 2
building a new plant and directing the
current well supply to the new plant
and the existing plant. Then adding
new wells and expanding the newer
plant and converting the existing
plant into a high service pumping
station with clearwell storage.
e. One other reasonable alternative or
2 20 2
variation of the above that becomes
evident during the course of the
study.
5.
Based on the existing and projected raw
2 24 8
water quality and the desired finished
water quality, perform a study of treatment
processes. The existing and other
alternative processes would be studied for
reliability and effectiveness, operation
and maintenance, and cost considerations.
Also investigated will be the process
by-products and disposal methods.
6.
Consideration will be given to continuity
2 8
of supply and treatment during construction
and be given to the expandability for
future needs of the recommended solution.
7.
We will review the data gathered in items
2 4 4
1, 2, 3 and 4 above, and summarize in a
status letter report to the City Council.
8.
We will prepare rough sketch plans
2 8 24
indicating sizes and components of the
above alternatives.
9.
Prepare rough preliminary opinions of cost
2 8 24
to construct each of the alternatives
identified. -
TIME IN MANHOURS
P T--<1 S
10. Prepare a preliminary plan indicating a 4
16 16 16
minimum of two rough financing plans to
accomplish the proposed improvements and a
rough estimate of the effect on water rates
during the first five years.
11. Prepare a preliminary engineering report 8
32 8 16
with necessary drawings discussing the
items indicated above, plus the advantages
and disadvantages of the alternative
solutions and make a recommendation.
12. Report to the City Council the preliminary 4
8
findings for further direction and furnish
15 copies of the final preliminary report.
C. ASSISTANCE WITH SITE SELECTION
We will assist City staff in evaluating 4
8
proposed water treatment and well sites from
the standpoint of accessibility, adequacy of
size, drainage, soil conditions,
hydrogeological and water quality
characteristics, location with respect to
service area, power supply, proximity to the
City, and will report our findings to the City
Council for their final selection of sites.
Total Hours 43
260 56 32 50
Estimated Cost M 3140
13440 2320 520 1180
Miscellaneous Expenses (E) 1700
(Printing, Mileage, Copies,
etc.)
Total Estimated Cost M 22,300