84-R-40RESOLUTION 84-R-40
A RESOLUTION REPEALING RESOLUTION NO. 80-R-149
ADOPTED MARCH 24, 1980, AND ENTITLED "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF EDGEWATER,
FLORIDA IMPOSING CERTAIN REQUIREMENTS ON THE
REPRODUCTION OF PUBLIC DOCUMENTS"; AND ESTAB-
LISHING NEW PROCEDURES AND FEES ON THE REPRO-
DUCTION OF PUBLIC RECORDS; REPEALING ALL
RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Chapter 119.07, Florida Statutes, provides in part, "(1)(a) Every person
who has custody of public records shall permit the records to be inspected and examined
by any person desiring to do so, at reasonable times, under reasonable conditions,
and under supervision by the custodian of the records or his designee... when the
nature or volume is such as to require extensive clerical or supervisory assistance...
the agency may charge, in addition to the actual cost of duplication, a reasonable
charge, which shall be based on the actual salary rate of such personnel providing the
service.", and
WHEREAS, the City Clerk of the City of Edgewater is the official custodian of all
public records in the City of Edgewater, and
WHEREAS, the City Council of the City of Edgewater at its regular scheduled meeting
of June 18, 1984 established certain procedures and fees for the reproduction of public
records under the supervision of the City Clerk or its designee;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EDGEWATER, FLORIDA:
SECTION 1. Any requests for the inspection or reproduction of any public records
of the City of Edgewater shall be made to the Office of the City Clerk at City
Hall during normal business hours and in a written form as prescribed by said office.
SECTION 2. That any charges imposed herein shall be paid at the time the
Request Form is submitted to the Office of the City Clerk. Requests not accompanied
by the necessary fees will not be honored by the City Clerk.
SECTION 3. That the City Clerk upon receiving a proper request in due course of
business shall within reasonable time, but at least within three (3) working days, provide
copies of the requested records.
SECTION 4. That pursuant to the actions of the City Council of June 18, 1984,
the following charges shall be imposed by the City Clerk or its designee on the reproduction
or copying of public records as follows:
(a) If the request is for written documents such as official minutes
of meetings kept by the City Clerk in due course of business
and which can be reproduced on a duplicating machine, the
requesting party shall pay a charge of twenty-five (25) cents
per copy;
(b) If the request is for verbatim transcripts of minutes of meetings,
the requesting party shall pay a charge equal to the hourly rate
of the personnel providing the service times the number of hours
or fractions thereof required to perform the service plus thirty
(30) percent overhead and payroll costs.
(c) If the request is for copies of tape recordings of City Council or
Board Meetings, the requesting party shall pay a charge equal to
(b) above plus the cost of the tapes.
SECTION 5. That all records shall be under the possession and custody of the
City Clerk or its designee while being reproduced or copied. Any person desiring
to listen to the tapes of any City Council or Board Meeting may do so at a time
designated by the City Clerk, in the presence of the City Clerk or its designee.
The requesting party shall pay a charge as per (b) above.
SECTION 6. The City Clerk shall not relinquish possession and control of any
original public records of the City of Edgewater except when directed to do so by an
order from a court of competent jurisdiction, or when directed to do so by at least
a three -fifth affirmative vote of the City Council.
SECTION 6. That all resolutions or parts of resolutions in conflict herewith be
and the same are hereby repealed.
SECTION 7. That this resolution shall take effect immediately uponitsadoption
by the City Council of the City of Edgewater, Florida, at a meeting
of said Council held on the q"-day of 1984, and approved as provided
by law.
This resolution was introduced and sponsored by (av�nctJa�mrovv �,.
and was read and passed by a vote of the City Council of the City of Edgewater,
a pp �
Florida at a meeting of said Council held on the_-Uay of,
1984, and approved as provided by law.
ROLL CALL VOTE AS FOLLOW,:a,
Mayor
ou Gilman -Zone One
Counck oman-Zone 'wo
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Councilm�an-Zon ree
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Authenticated this O-day of ,1984.
Mayor
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