2019-R-06 - FDOT Lighting, Maintenance & Compensation Agreement (Contract # AN-869 - Project # 413615-8-78-05) RESOLUTION NO.2019-R-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; FOR APPROVAL AND
EXECUTION OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) STATE HIGHWAY
LIGHTING, MAINTENANCE AND COMPENSATION
AGREEMENT WORK ORDER (FY 19/20) FOR
CONTRACT NUMBER AN-869, FINANCIAL PROJECT ID
413615-8-78-05; REPEALING RESOLUTIONS IN
CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Edgewater and the Florida Department of Transportation
(FDOT) would like to enter into a State Highway Lighting, Maintenance, and Compensation
Agreement Work Order (FY 19/20), Contract # AN-869 for Financial Project ID 413615-8-78-
05 (FEID#VF-596000314-002).
WHEREAS, FDOT has requested the City of Edgewater execute and deliver the
Authorization Letter/Work Order and the State Highway Lighting, Maintenance and
Compensation Agreement Certification for the aforementioned project,#413615-8-78-05.
NOW,THEREFORE,be it resolved by the City Council of Edgewater, Florida:
Section 1. The City Council of the City of Edgewater hereby approves entering into the
State Highway Lighting, Maintenance and Compensation Agreement — Financial Project
#413615-8-78-05, Contract #AN-869 (which is attached hereto and incorporated herein as
Exhibit"A")and authorizes the City Manager to execute same.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repeated.
Section 3. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person,
property,or circumstance.
Section 4. This resolution shall take effect upon adoption.
1
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After a motion to approve by (L.Z.t-n((7.1kc�E.7r�c,.� —h:'� with
Second by L ,Di r�.-sz..�„� , the vote on this resolution held on
June 3, 2019 was as follows:
AYE NAY
Mayor Mike Thomas
Councilwoman Christine Power V
Councilwoman Kimberly Yaney
Councilwoman Megan O'Keefe
Councilman Gary Conroy
PASSED AND DULY ADOPTED this 3rd day of June, 2019.
ATTEST: CITY COUNCELIPF THE
OF EDG ER, RIDA
13
Robin L. MatusicI4 CMC Ili as
City Clerk/Paralegal
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: ata meeting held othis 3rd day of hme,2019 under
Aaron R.Wolfe,Esquire Agenda Item No 8 .
City Attorney
Dom,Sims,Wolfe, Ciocchetti&Yoon
2
2019-R-06
FDO
T�
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Florida Department of Transportation
RON DESANTLS 7195.Woodland Boulevard KEVIN J.THIBAU LT,F.E.
GOVERNOR Deland,Florida 32720-6834 SECRETARY
May 1,2019
Ms. Brenda Dewees
Environmental Services Director
City of Edgewater
P.O. Box 100
Edgewater,Florida 32123-01 DO
Re: State Highway Lighting,Maintenance,and Compensation Agreement Work Order(FY 19120)
Financial Project 111: 413615-8-78-05
Contract Number: AN-869
FEW No.: VF-596000314-002
Work Order for Fiscal Year 19120
Resolution No.: 2017-R-19
Dear Ms. Dewees:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terns and conditions of the State Highway Lighting,Maintenance,and
Compensation Agreement.
The total c6mpensation ror Fiscal Year 19/20 paid under this Work Order is $40,644.72. This amount
reflects a 3%increase per unit was from the previous year. The compensation period for this work order
will begin from July 1,2019,and expire June 30,2020.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to guarantee availability of funds,these documents must be returned
to this office no later than June 7.2019.
o Sign this original work order confirming receipt and agreement of the compensation terms
listed above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and
Compensation Agreement Certification and return.
o H the Resolution referenced above is no longer current, return a copy of your current
Resolution.
State Highway Lighting,Maintenance and Compensation Agreement Work Order(FY 19/20)
Contract Number: AN-869 Page Two
www.fdot.gov
If you wish to receive payment for the Fiscal Year 18/19 Work Order,please submit an invoice to
this office any time after May 19,2019. Invoices for Fiscal Year 19/20 must be received no later than
December 27, 2019. Per the State Highway Lighting, Maintenance, and Compensation Agreement
paragraph 2.c, which states: 'Invoices may be submitted any time after May 19"of the fiscal year in
which the services were provided, but no later than 180 days after the end of the fiscal year. Payment
shall be made in one lump sum as provided in paragraph 4 hereof'.
A sample invoice is attached for your information. Please verify that all information contained on
the sample invoice is included on your invoice.
If you have any questions,please contact:Tommy Russ at(386)740-3404.
Attachments: State Highway Lighting,Maintenance,and Compensation Agreement Certification
sample invoice is included on your invoice.
MAINTAINING AGENCY
r
// /
FLORIDA DEPARTMENT Concurrence By: (� ,f ,,-A
OF TRANSPORTATION
Typed Name: Glenn A. Irby
Title: Interim City Manager
Ron Meade P.EP.E.,
Deland Operations Engineer
phone: 386-424-2400 ext 1201
Date: 06103 /2019
STATE HIGHWAY LIGHTING, MAINTENANCE, AND
COMPENSATION AGREEMENT CERTIFICATION
I, Glenn A.Irby Interim Citv Manager ,
(Name) (Title)
City of Edaewater ,hereby certify that State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: 413615-8-79-05 Contract No. AN-89
In Volusia County(Counties)
were performed to keep all Facilities fully operating,properly functioning,with a minimum of 90%of the
lights burning for any lighting type(ex. high mast, standard, underdeck, sign) on the roadway system at
all times for their normal expected useful life in accordance with the original design thereof, whether
necessitated by normal wear and tear,accidental or intentional damage,or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of
Uniform Traffic Control Devices; and,all other applicable local, state,or federal laws, rules, resolutions,
or ordinances,and FDOT procedures.
a,-.- 'd- -p
(SIGNATURE) jr (DATE)
t�
State of Florida
County of rUl.USYt�
Swom to and subscribed to before me this day�of r„br-
�_,_CDQ7i� Notary Public,State of V.01LJ c4 , at large.
My Commission expires
EP '.Gomm' Exp T 1.2021 it 5
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FDOTT
Florida Department of Transportation
RON DMAN7I 6053uw cc Street K VENI R1RAnLT,e.E.
GMTRNOR Tellaha see,FL 32399-0450 SH TARP
May 9, 2019 p62�1
tRVjEDepartment of Financial Services r Kim Holland, Bureau Chief DEP R EHT O LSBureau of AuditingDIVI F!! �+ 1HG
Room 434, Fletcher Building BY:
Tallahassee, FL 32399-0350 DA '
Dear Ms. Holland:
The Department of Transportation requests advance payment approval for costs
associated with the Traffic Signal and Highway Lighting Maintenance and
Compensation Program for the fiscal year ending June 30, 2019. The Department has
executed agreements with local agencies(maintaining agencies)for the maintenance
and continuous operation of traffic signals andlor highway lighting on the state highway
system within their jurisdictions. The agreements provide efficiencies in reduced
.duplication of field workforces and promote quicker response times to traffic
signalllighfing malfunctions and repairs.Additionally, these are perpetual agreements
and the maintaining agencies will continue maintenance of the devices year after year.
. The appropriation for these agreements fall under GAA lines 1896 and 1909.
The Department would like to continue paying the agreements in the same budget year
as the expense. The services are performed throughout the fiscal year and are paid
near the end of the same fiscal year whereby the services are substantially complete.
Your review and approval are appreciated. If you need additional_information, please
call me at 414-4781 or email kelly_spwell(ddot.state.fl.us.
SSincerely,
Deputy Comptroller
Disbursement Operations Office
www.£dotgov