2020-R-16 - FDOT Highway Lighting, Maintenance & Compensation Agreement (Contract #AN-896) RESOLUTION NO. 2020-R-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; FOR APPROVAL AND
EXECUTION OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) STATE HIGHWAY
LIGHTING, MAINTENANCE AND COMPENSATION
AGREEMENT WORK ORDER (FY 20/21) FOR
CONTRACT NUMBER AN-869, FINANCIAL PROJECT ID
413615-8-78-05; REPEALING RESOLUTIONS IN
CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Edgewater and the Florida Department of Transportation
(FDOT) would like to enter into a State Highway Lighting, Maintenance, and Compensation
Agreement Work Order (FY 20/21), Contract # AN-869 for Financial Project ID 413615-8-78-
05 (FEID#VF-596000314-002).
WHEREAS, FDOT has requested the City of Edgewater execute and deliver the
Authorization Letter/Work Order and the State Highway Lighting, Maintenance and
Compensation Agreement Certification for the aforementioned project, #413615-8-78-05.
NOW,THEREFORE,be it resolved by the City Council of Edgewater, Florida:
Section 1. The City Council of the City of Edgewater hereby approves entering into the
State Highway Lighting, Maintenance and Compensation Agreement — Financial Project
#413615-8-78-05, Contract #AN-869 (which is attached hereto and incorporated herein as
Exhibit"A")and authorizes the City Manager to execute same.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person,
property, or circumstance.
Section 4. This resolution shall take effect upon adoption.
1
2020-R-16
After a motion to approve by with Second by
-c�ir- s�c� � �c_: , the vote on this resolution held on June 1,
2020 was as follows:
AYE NAY
Mayor Mike Thomas
Councilwoman Christine Power N.
Councilwoman Kim Yaney
Councilwoman Megan O'Keefe \r
Councilman Gary Conroy
PASSED AND DULY ADOPTED this 1 st day of June, 2020.
ATTEST: CITY COUNCIL OF THE
A-
Robin
EDGE !LTEFLr
1.
L. Matusick, CMC ik o
City Clerk/Paralegal r
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: at a meeting held on this 1 st day of June,2020 under
Aaron R. Wolfe,Esquire Agenda Item No 8 .
City Attorney
Doran, Sims, Wolfe, Ciocchetti&Yoon
2
2020-R-16
F D P7T
Florida Deportment of'Transportation
RON DESANTIS 719 S. Woodland BOulev and KEVIN J.THIBAULT,P.E.
GOVERNOR DeLand, Florida 32720-6$34 SECRETARY
May 1,2020
Ms. Brenda Dewees
Environmental Services Director
City of Edgewater
P.O. Box 100
Edgewater, Florida 32123-0100
Re: State Highway Lighting,Maintenance,and Compensation Agreement Work Order (FY 20/21)
Financial Project ID: 413615-8-78-05
Contract Number: AN-869
FEID No.: VF-596000314-002
Work Order for Fiscal Year 20/21
Resolution No.: 2017-R-19
Dear Ms. Dewees:
You are hereby authorized to perfonn maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terns and conditions of the State Highway Lighting, Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 20/21 paid under this Work Order is $41,863.95. This amount
reflects a 3% increase per unit cost from the previous year. The compensation period for this work order
will begin from July 1,2020 and expire June 30,2021.
Please execute and/or return the following documents directly to this office via email to
Alison.Rodrii!uez(dot.state.fl.us and Christopher.Engels(a—dot.state.tl.us. In order to guarantee
availability of funds,these documents must be returned to this office no later than June 7 2020.
o Sign this original work order confirming receipt and agreement of the compensation terns listed
above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and Compensation
Agreement Certification and return.
o If the Resolution referenced above is no longer current,return a copy of your current Resolution.
%%'X%-w.fclot.gov
State Highway Lighting, Maintenance and Compensation Agreement Work Order(FY 20/21)
Contract Number: AN-869
Page Two
If you wish to receive payment for the Fiscal Year 19/20 Work Order, please submit an invoice to
this office any time after May 19, 2020. Invoices for Fiscal Year 19/20 must be received no later than
December 27, 2020. Per the State Highway Lighting, Maintenance, and Compensation Agreement
paragraph 2.c. which states: "Invoices may be submitted any time after May 19" of the fiscal year in
which the services were provided, but no later than 180 days after the end of the fiscal year. Payment
shall be made in one lump sum as provided in paragraph 4 hereof'.
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice submission.
If you have any questions,please contact Alison Rodriguez at(386) 740-3425.
Attachments: State Highway Lighting, Maintenance,and Compensation Agreement Certification form.
sample invoice.
MAINTAINING AGENCY
FLORIDA DEPARTMENT Concurrence By: `' A
OF TRANSPORTATION
Typed Name: Glenn A. Irby
Title:
City Manager
Ron Mcade P.E., 386-424-2400
Deland Operations Engineer Phone.
Date: �Ztn�
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT CERTIFICATION
I Glenn A. Irby City Manager
(Name) (Title)
City of Edgewater , hereby certify that the State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: 413615-8-78-05 , Contract No.: AN-869
In Volusia County(Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the
lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all
times for their normal expected useful life in accordance with the original design thereof,whether necessitated
by normal wear and tear, accidental or intention damage, or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform
Traffic Control Devices; all other applicable local, state or federal laws,rules, resolutions or ordinances and
FDOT procedures.
(SIGNATURE) (DATE)
State of Florida
County of
Sworn to and subscribed to before me this day of rte, , 20c;�-=>
R'x'- Notary Public, State of at large.
My Commission expires <: .? ROBIN L.MATUSICK
`• p�; Expires May 1,2021
'Eq °'' Bonded Thru Troy fain k wance 80x385-7019
INVOICE
Date: Date
INVOICE #
Contract # Service Dates Customer Number Due Date
Qty Description Unit Price Line Total
1 LUMP SUM
State Highway Lighting, Maintenance and
Compensation Agreement Certification must
accompany this invoice
Subtotal
Sales Tax
Total
Make all checks payable to Company Name
Company Name Street Address City, ST ZIP Code Phone: Phone Fax: Fax Email