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07-20-2020 - Budget Workshop City of Edgewater 104 N.Riverside Drive Edgewater,FL 32132 Iq TER Meeting Minutes City Council - Workshop Mike Thomas,Mayor Christine Power,District 1 Kimberly Yaney,District 2 Megan O'Keefe,District 3 Gary T.Conroy,District 4 Monday,July 20,2020 4:00 PM CouncilChambers Budget Workshop I. CALL TO ORDER and ROLL CALL City Clerk Matusick informed Council that Councilwoman Yaney sent a text that she was unable to attend today's workshop, she appreciates the detail that Bridgette put in to it, she has reviewed it and will ask her questions before next Monday's meeting and she is okay with the proposed maximum millage. City Clerk also reported that she spoke with Councilman Conroy today and he is unable to attend as his mother is in the hospital and not doing well. Present: 3 - Mayor Mike Thomas,Councilwoman Christine Power,and Councilwoman Megan O'Keefe Absent: 2- Councilman Gary Conroy,and Councilwoman Kimberly Yaney Also Present: 2- City Manager Glenn Irby,and City Clerk/Paralegal Robin Matusick CMC 2. PRESENTATIONS a• Budget Presentation by Finance Director Bridgette Vaissiere Finance Director Bridgette Vaissiere made the presentation on the budget, covering a review of the proposed governmental funds budget, discussion on the proposed millage and important dates for TRIM (Truth in Millage)process. Discussion - Councilwoman Power - asked the Fire & Police Chiefs how many staff/employees are they missing - Fire Chief Lariscy stated one and Police Chief Mahoney stated they are current. Questioned the Police Chief on his reasoning for the vehicles - Chief explained his request and the potential of purchasing used vehicles from an agency in Kansas versus new vehicles. Asked Finance Director about changes on the CDBG funds. Then discussed where it reflects $150,00 in recreation impact fees, what can they be used for, Finance Director explained. Asked if we were leasing the trash trucks, Bridgette explained that we were focusing on the governmental funds. Discussed health insurance and workers comp costs. Also asked for an explanation on the enterprise funds. Discussed the proposed millage, what happens when a month from now City of Edgewater Page I Printed on 712112020 City Council -Workshop Meeting Minutes July 20, 2020 funds are miserably lower than what was planned, would we need to rethink the 6.7? Finance Director stated that next Monday, whatever maximum millage we provide to the Property Appraiser is what we will move forward with for the proposed budget, right now it is balanced at the 6.7; if any of those changes you mentioned occur then we will be looking at additional budget cuts to offset. Mayor Thomas - asked if pages 17- 20 of the presentation are a wish list, Bridgette stated pages 17- 19 are mostly a wish list or a request list but these items are NOT included in the budget. Councilwoman Power stated that these items are NOT included in the budget and they are not getting them. Mayor asked about if it was necessary to get them and Councilwoman Power stated that if you did that you would have to increase the millage to cover it. Councilwoman O'Keefe stated that she is concerned about spending money we don't have and we need to tighten up a little bit, Bridgette stated that this was bare bones. Mayor stated we are not going to give them the police cars and trucks and dump truck, enclosed trailer. Bridgette stated that at this point the only thing in capital requests was the 2 patrol cars but as I mentioned earlier these might be a different scenario. Chief Mahoney & Mayor discussed possible used cars from an agency in Kansas (Kansas State Patrol). Mayor asked Chief about the 3 employees he is requesting, are we fully staffed now? Chief responded that as of July 27th we have 2 new hires beginning and we will be full staffed with 32 sworn officers. Mayor then confirmed that we are not down 3. Mayor then asked Fire Chief Lariscy about the 3 firefighters, Chief responded the 3 would be an increase in level of service and the City Manager and I are working on other options, other staffing matters were discussed and determined they could wait. Mayor again discussed the police cars and trucks, he thinks we need those now, if the Chief can get a deal on the 4 that would be great, questioned if the F150 with tow package was for pulling the boat, then stated that one regular truck and one 4x4 would fit the bill, he would go along with that, that is his opinion he thinks they need the cars and trucks. Councilwoman O'Keefe stated that she did not disagree but asked the Mayor where they were going to get the money, that's the problem. She further stated that if we found the money she was onboard with it but money was the issue. Chief Mahoney stated that he was looking at another option- they had 2 cars on order with Duval Ford for this fiscal year however they shut down to build respirators so there is a major delay in getting our 2 utility vehicles we need this fiscal year so we are looking at option to cancel that purchase order with Duval Ford and potentially go buy 2 Ford FI50 police cars instead, we are working on that now. Councilwoman Power stated so those were in this year's past budget but the money did not get spent, Chief Mahoney responded that the purchase order was committed for 2 utilities but the cars aren't here yet because of the shutdown of the plant so I am trying to take those funds and purchase the 2 F150's to solve our problem of not being able to get them next year. Councilwoman Power asked if what they had ordered was enough to cover the cost, Chief Mahoney stated that the 17150's were a little more but we can make it work. Councilwoman . Power asked if there was any penalty for pulling the order, Chief Mahoney stated that that was what they were looking into now. City of Edgewater Page 2 Printed on 712112020 City Council -Workshop Meeting Minutes July 20, 2020 Mayor then discussed the Parks and Recreation requests and the enclosed trailer that was on their list along with employees. Parks & Recreation Director Samantha Bergeron discussed how they were making due. She further discussed that they have done without the trailer so far and she did not want to go up a millage rate for a trailer. Mayor stated he could not see not getting that. He also asked about other equipment on the list. Councilwoman Power asked if some of these would be allowed to be paid with impact fees. Mayor then discussed equipment with Brenda Dewees, Director of Environmental Services. Mayor then briefly discussed status of CRA funds and city-wide debt. Councilwoman O'Keefe stated that she thought Council had touched on everything that needed to be addressed and thanked everyone for preparing everything she knows it was a lot of work. Mayor stated his final words were that he would like to see - get the police interceptors and at least one truck because of the hurricanes and he would like to see us getting the enclosed trailer, he thinks we need that to protect our investment on the lawn equipment. Councilwoman Power then asked if Parks & Rec also needed something to pull the trailer or just the trailer, Samantha responded they would also need a F250 to pull it, Mayor then stated you might just have talked yourself out of a trailer. Councilwoman Power asked about the 112 year in March, Bridgette stated that we start reviewing in March but the budget amendment would be in May. City Manager Irby stated that if we find money, raises would be the first option then other items on the wish list, but employees come first. Candidate Gigi Bennington asked about police cars, did you state you could get 4 police cars for the price of 2? Chief Mahoney stated that the 4 were used cars from a difference agency. Candidate Bennington brought up that it sounded like our budget is too tight for a $5,000 increase difference on the vehicles. She feels that the employees come first, they need a raise. Bridgette confirmed that employees would come first if there are funds. Bridgette also stated that HR Director Julie Christine has figures for increases when fund are available for various percentages (1, 2, 3 & 4%). Candidate Jonah Powers stated that staff has had a delicate balance to keep our budget, have you also made lists for if funds are lower than what we are budgeting. City Manager stated we have had gloomy discussions. Councilwoman Power stated she knows some cities have cut employees and we have not and would still like to see what the salary increases would be just so she would know. Mayor Thomas stated when he worked, he went 8 years without a raise. Mayor stated that he appreciated the Directors in doing everything to get here. Councilwoman O'Keefe stated sometimes you have to do what you have to do and also stated that we will get thru this together. City of Edgewater Page 3 Printed on 712112020 City Council -Workshop Meeting Minutes July 20, 2020 3. ADJOURN Adjourned at 5:28 pm Minutes submitted by: Robin L. Matusick, CMC City Clerk/Paralegal ATTEST A PROVED: Robin Matusick, CMC MI Thom City Clerk/Paralegal Mayor City of Edgewater page 4 Printed on 717112020 ATTENDANCE & VOTING ROSTER BUDGET WORKSHOP Monday, July 20, 2020 @ 4:00 pm Mayor Thomas Councilwoman Power Councilwoman Yaney Councilwoman O'Keefe Vice-Mayor Conroy Also Present - City Manager Glenn Irby City Clerk/Paralegal Robin Matusick City of Edgewater 104 N.Riverside Drive Edgewater,FL 32132 MR Meeting Agenda City Council - Workshop Mike Thomas,Mayor Christine Power, District 1 Kimberly Yaney,District 2 Megan O'Keefe,District 3 Gary T.Conroy,District 4 Monday,July 20,2020 4:00 PM Council Chambers Budget Workshop "�'"v,N We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER and ROLL CALL 2. PRESENTATIONS a. Budget Presentation by Finance Director Bridgette Vaissiere Attachments: Budget Presentation July 20 2020 Final 3. ADJOURN J c� Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act,persons needing assistance to participate in any of these proceedings should contact City Clerk/Paralegal Robin L. Matusick, CMC, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1102, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. City of Edgewater Page 1 Printed on 711312020 CITY OFEDGEWATER BUDGET WORKSHOP MONDAY,July 20, 2020 @ 4:00 pm i AGENDA We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER AND ROLL CALL 2. PRESENTATIONS a. Presentation by Finance Director Bridgette Vaissiere on the Budget 3. ADJOURN 1 Robin Matusick From: Bridgette Vaissiere Sent: Friday, July 10, 2020 10:28 AM To: City Council Cc: Christine Wofford; directors Subject: Proposed Budget Fiscal Year 2020-2021 Attachments: PROPOSED Budget book 7-10-2020.pdf Mayor and Council, Please find attached the Proposed budget for Fiscal Year 2021. The hard copies are available for pick-up at City Hall in your respective mailboxes. This year we had the added challenge in preparing the coming year's budget as it relates to the COVID-19 pandemic. We have been comparing notes with our municipal finance group peers in estimating the impact to the economy. We anticipate State Shared revenue shortfalls and are awaiting the State's estimates which we hope to receive mid to late July. Some of the highlights of what has been incorporated into this proposed budget are as follows: • We have prepared a balanced budget based on keeping the current millage rate of$6.70 mils per thousand of taxable value. • State Shared revenue sources are shown at reduced levels comparable to the last recession of 2007— 2009. • NO wage increase for employees have been included at this point. • Requests for additional staffing has NOT been included at this stage of the budget. • Health insurance costs are estimated to increase approximately 10% in the coming fiscal year. • The only capital outlay and capital projects included for Government Funds are those in which special revenue or restricted funds were identified or the need was considered critical. Further detail will be provided at the budget workshop Monday,July 20th at 4 p.m. We will be reviewing the Governmental Funds budget and discussing the maximum millage to be set at the July 27th council meeting. Glenn and I would be available to meet with each of you to discuss any questions you may have. We currently have availability as follows: • Wednesday July 15th after 1:30 p.m. • Thursday July 16th after 10 a.m. • Friday July 17th anytime Please contact Chris Wofford to schedule a meeting. Sincerely, Bridgette A. Vaissiere Finance Director i City of Edgewater 104 North Riverside Drive Edgewater Florida 32132 386.424.2400 ext. 1301 386.424.2409 Fax email: bvaissiereCcDcityofedgewater.ora Please consider the environment before printing this e-mail OUR MOBUApp GO TO SUBSCRIBE DOWNLOAD O N � O . N O O • N v� O t i 1 t 3 0 < CD0 -0 O C: CD ( C CL =3 O 0 � 0 0 CD �- ( U) -11 cD DO 0 ° �- --� O Cn (D < - C)_ rn =3 0 -� 3 om w CD (D � rn n -n _. < QL z� (n CD CAD � 0L (C) (D 3 N S • N o � rD o 0 0 CL —� N �' ' `t o `n n � • n r o rc rD rD rD n r r+ �D cra o r W mow, i S, • 0 • • n 0 C/) • G) CD _0 CD CD -. 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