10-07-2019Community Redevelopment Agency
City of Edgewater
Meeting Agenda
104 N. Riverside Drive
Edgewater, FL 32132
Council Chambers6:00 PMMonday, October 7, 2019
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER, ROLL CALL
2. APPROVAL OF MINUTES
a.Minutes of the August 5, 2019 CRA Meeting
08-05-19 - CRAAttachments:
3. NEW BUSINESS - PUBLIC HEARING
a.Resolution 2019-CRA-02 Adopting Proposed Budget for FY 2019 - 2020
2019-CRA-02 Adopting Proposed Budget FY 2019 - 2020
Edgewater CRA Small Scale Grant
Attachments:
4. DISCUSSION ITEMS
a. CRA Coordinator's Report - if any
5. ADJOURN
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any
of these proceedings should contact City Clerk/Paralegal Robin L. Matusick, CMC,104 N. Riverside
Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, 5 days prior to the meeting date. If
you are hearing or voice impaired, contact the relay operator at 1-800-955-8771
One or more members of City Council or other advisory boards may be present.
Page 1 City of Edgewater Printed on 9/26/2019
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:AR-2019-4385,Version:1
COUNCIL AGENDA ITEM
SUBJECT:
Minutes of the August 5, 2019 CRA Meeting
DEPARTMENT:
City Clerk
City of Edgewater Printed on 9/26/2019Page 1 of 1
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104 N. Riverside Drive
Edgewater, FL 32132City of Edgewater
Meeting Minutes
Community Redevelopment Agency
6:00 PM Council ChambersMonday, August 5, 2019
1. CALL TO ORDER, ROLL CALL
Chairperson Mike Thomas, Board Member Christine Power, Board Coordinator Kimberly
Yaney, Board Member Megan O'Keefe and Board Member Gary T. Conroy
Present 5 -
City Manager Glenn Irby, City Clerk/Paralegal Robin Matusick CMC and Board
Coordinator Samantha Bergeron
Also Present 3 -
2. APPROVAL OF MINUTES
a.AR-2019-4263 Minutes of the April 1, 2019 CRA Meeting
A motion was made by Board Member Power, second by Board Member O'Keefe, to
approve Minutes of the April 1, 2019 CRA Meeting. The MOTION was APPROVED by the
following vote:
Yes:Mike Thomas, Christine Power, Kimberly Yaney, Megan O'Keefe, and Gary Conroy5 -
3. NEW BUSINESS - PUBLIC HEARING
a.2019-CRA-01 Resolution 2019-CRA-01 Adopting Budget Amendment for Fiscal Year 2018 -
2019
Economic Development/ Redevolpment Coordinator Samantha Bergeron made a staff presentation.
Chair Thomas opened and closed the public hearing.
A motion was made by Board Member O'Keefe, second by Board Member Power, to
approve Resolution No. 2019-CRA-01. The MOTION was APPROVED by the following
vote:
Yes:Mike Thomas, Christine Power, Kimberly Yaney, Megan O'Keefe, and Gary Conroy5 -
Mayor called for Citizen Comments
Eric Rainbird, 118 San Remo Drive: started to discuss the last Council Meeting, Mayor informed Mr.
Rainbird that this was a CRA Meeting and that the Council Meeting would be following.
4. DISCUSSION ITEMS - Nothing at this time
a. CRA Coordinator's Report - if any - Nothing at this time
5. ADJOURN
Page 1City of Edgewater Printed on 9/9/2019
August 5, 2019Community Redevelopment Agency Meeting Minutes
There being no further business to discuss, Member Thomas made motion to adjourn at 6:06 p.m.
Minutes submitted by:
Kelsey Hanna, Assistant to the City Clerk
ATTEST: APPROVED:
Robin Matusick, City Clerk/Paralegal Mike Thomas, Mayor
Page 2City of Edgewater Printed on 9/9/2019
City of Edgewater
Legislation Text
104 N. Riverside Drive
Edgewater, FL 32132
File #:2019-CRA-02,Version:1
EDGEWATER COMMUNITY REDEVELOPMENT AGENCY AGENDA ITEM
SUBJECT:
Resolution 2019-CRA-02 Adopting Proposed Budget for FY 2019 - 2020
DEPARTMENT:
Economic Development / Redevelopment
SUMMARY:
On September 9,2019 the Community Redevelopment Agency held a workshop to discuss potential projects.
The Board members provided direction as to proposed upcoming capital improvement projects,small grant
opportunities and future projects for which CRA funds will be set aside for the upcoming year and future.All
of these suggestions have been included in the proposed budget.
BUDGETED ITEM:☒ Yes ☐ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED:☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to approve Proposed Budget as presented for Fiscal year 2019 - 2020
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Resolution #2019-CRA-02
Page 1
RESOLUTION #2019-CRA-02
A RESOLUTION OF THE EDGEWATER, COMMUNITY
REDEVELOPMENT AGENCY, EDGEWATER, FLORIDA;
ADOPTING A PROPOSED BUDGET FOR THE FISCAL
YEAR 2019 – 2020; PROVIDING FOR SEVERABILITY,
APPLICABILITY AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, The Edgewater Community Redevelopment Agency (Edgewater CRA) was
created pursuant to Chapter 163, Part III, Florida Statutes (the “Community Redevelopment Act ”)
establishing the conditions and procedures for the establishment of community redevelopment areas
and agencies; and,
WHEREAS, the Edgewater CRA is a dependent special district under Chapter 189, Florida
Statues (2006), known as the Uniform Special Dist rict Accountability Act (the “Special District
Act”); and,
WHEREAS, the Special District Act requires all special districts, including dependent
special districts, such as the Edgewater CRA, to adopt a budget for each fiscal year by resolution;
NOW, THEREFORE, be it resolved by the Community Redevelopment Agency of
the City of Edgewater, Florida as follows:
Section 1. Authority. The Edgewater CRA has the authority to adopt this Resolution
pursuant to the Special District Act.
Section 2. Adoption of Budget. The governing body of the Edgewater CRA does
hereby approve and adopt a Budget for the Edgewater CRA for Fiscal Year 2019 – 2020. A copy of
the budget is attached hereto and incorporated herein as Exhibit “A”.
Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of
this Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision and s uch
2
Resolution #2019-CRA-02
holding shall not affect the validity of the remaining potion hereto.
Section 4. Effective Date. This resolution shall take effect upon adoption.
After motion by Board Member ______________________ and second by Board
Member ____________________________, the vote on this resolution was as follows:
AYE NAY
Chair Thomas ___ __ ______
Board Member Power ___ __ ______
Board Member Yaney ___ __ ______
Board Member O’Keefe ___ __ ______
Board Member Conroy ___ __ ______
PASSED, APPROVED AND ADOPTED this 7th day of October, 2019.
ATTEST: EDGEWATER COMMUNITY
REDEVELOPMENT AGENCY OF THE
CITY OF EDGEWATER, FLORIDA
____________________________ By: ____________________________
Robin Matusick, CMC Mike Thomas
City Clerk/Paralegal Chair
For the use and reliance only by the Edgewater
Community Redevelopment Agency, Cit y of
Edgewater, Florida. Approved as to form and
legality by: Aaron R. Wolfe, Esquire
City Attorney
Doran, Sims, Wolfe, Ciocchetti & Yoon
Approved by the Edgewater Community
Redevelopment Agency at a meeting held on this
7th day of October, 2019 under Agenda Item No.
#______.
Resolution #2019-CRA-02
Page 3
EXHIBIT “A”
CITY OF EDGEWATER
COMMUNITY REDEVELOPMENT AGENCY
GRANT PROGRAM FOR SMALL· SCALE IMPROVEMENTS
(Exterior Only)
APPLICATION & PROGRAM REQUIREMENTS
Further information and assistance may be obtained by contacting:
The CRA Office Phone:
386-424-2400 ext 7201
Introduction
The Edgewater Community Redevelopment Agency (CRA) has a limited number of grant
programs and incentives available for the purpose of eliminating blight, encouraging growth of
the tax base, and maintaining a quality image and consistent unique character of the area. The
purpose of the Small-Scale Grant Program is to provide funds for exterior improvements for both
residential and commercial buildings up to $5,000 with match required, according to grant
requirements. The CRA will review and consider each application as measured by the goals,
priorities and objectives of the CRA Master Plan, Florida Statutes Chapter 163 and the adopted
Land Development Code Article V Site Design Criteria or Article XX Ridgewood Avenue
Corridor Design Regulations, whichever is applicable depending on applicant location . Land
Development Code is available at the Development Services office or at
www.cityofedgewater.org. Applications must be approved by the CRA prior to any work
beginning.
Qualifying applications for this Grant Program are being considered for approval during the
quarterly CRA meetings, typically held the same day as City Council Meetings in January, April,
August and October.
Applications must be submitted to CRA staff at least four (4) weeks prior to the meeting
date at which the application will be considered.
Program Area
The Grant Program is available to applicants with properties located in the CRA District.
Program Objectives
This Grant Program is designed to achieve specific redevelopment objectives within the CRA
District, such as:
Stimulating reinvestment within the District by creating an atmosphere which will
enhance new business growth, development and job opportunities.
Maintaining a quality image and consistent unique character and/or historic integrity of
each of the designated areas.
Creating pride and confidence in the CRA District by improving visual quality.
Creating vital areas within the community for business and leisure enjoyment by
providing a safe and attractive environment.
General Requirements
Application Review: The CRA will, in their sole discretion, determine if an application is a
worthy, viable, and deserving use of CRA funds in meeting the goals and objectives of the CRA
Master Plan Update and Florida Statues Chapter 163.
Eligible Applicants: Property owners within the CRA area are the only eligible applicants. Not
for-profit organizations can apply for a grant as long as the parcel is contributing real property
taxes to the district.
Grant Funding Amount Available: The maximum amount of funding to be awarded under
this program is one grant per building with a maximum of $5,000 per building.
Match Requirement: This program does require a matching contribution.
Eligible Expenses: This program provides funds for both residential and commercial building
exterior improvements, including painting and other expenses as further described herein.
Coordination with other CRA grant programs: Only one grant from this program is allowed
per building. If another CRA grant program is applied for and received, that grant award would
be reduced by the amount received in this program.
Reimbursement requirement: The payment of grant funds can only be made for eligible
expenses as approved by the CRA in the grant application, on a reimbursement basis. At the
conclusion of the project CRA staff will inspect the project to insure that all work was properly
completed as called for in the project application. The property owner shall also submit
documents to verify that all expenses have been properly paid. When these requirem ents have
been satisfied, the property owner will receive reimbursement.
Licenses/Permits: All design professionals and contractors must be properly licensed. The
property owner must obtain any permits needed for the project prior to starting work.
Compliance with design guidelines: All projects must comply with any design
guidelines for the area in which the project is located.
Local Contractor/Supplier Requirement: All work being paid for with grant funds
must be performed by local contractors and must use supplies from local suppliers to
the greatest extent possible. Property owners may perform work as allowed by
applicable codes, but will not be compensated for their time.
Cost Estimates: CRA staff will examine a cost estimate to determine if it is reasonable. Each
CRA grant applicant authorizes CRA staff to contact anyone to validate information provided
regarding any aspect of the project.
Verification: Each CRA grant applicant authorizes CRA staff to contact third parties to verify
information provided regarding any aspect of the project including but not limited to cost
estimates.
Ridgewood Avenue Corridor Design Regulations: If the property is located on Ridgewood
Avenue, the upgrades must adhere to Article XX Ridgewood Avenue Corridor Design
Regulations of the Land Development Code.
Approval Guidelines and Criteria
Grant Approval: The CRA will, in their sole discretion, approve or deny a grant application and
determine if an application will be a worthy, viable, and deserving use of C RA funds in meeting
the goals and objectives of the CRA Master Plan Update and Florida Statutes Chapter 163.
Eligible expenditures include:
Exterior Renovations/New Construction: Including, but not limited to: painting,
cleaning, repairs, replacing architectural details, removing incompatible additions,
repairing or replacing windows, door trims, porches, storefronts, etc., on the front, side
and rear of buildings facing public entrance areas.
Signage: Including removal of old signs and obsolete sign poles, brackets or fixtures; and
the design, production and installation of new signage.
Electrical: Any work directly related to exterior window lighting, security lighting or
illumination of signage.
Landscaping: Including, but not limited to: removal of plant materials, installation of
protective fencing during construction activity, replacement and addition of plant
materials, soil augmentation and installation of plants, irrigation systems and window
boxes.
Awnings: Including removal of old awnings and the purchase and installation of new
appropriate awnings. Fencing and Screening: Including the construction of approved
fencing and all screening of trash receptacles, air conditioning, and utility equipment or
other unsightly objects or areas with landscape material or with fencing material that
complements the building material.
Impact Fees and Permit Fees: Including any impact fees and permit fees that are
required by City Code.
Personal Property: Grant funds may not be used for the purchase of personal property.
On-site meeting before the CRA meeting: The applicant is required to attend an on-site
meeting at the property for which the grant is sought with CRA staff and pertinent City Staff as
part of the application process.
Quality of Work: All work must be performed in a professional and workman-like manner.
Upon completion, all work must pass applicable Federal, State and Local Inspections. The CRA
reserves the right to withhold reimbursement payment should the final inspection reveal that the
work performed was not completed in a professional, workman-like manner and per the
approved permit(s) and grant application.
Permits: Prior to the work commencing, the applicant must secure all necessary Federal, State
and Local Permits.
Cannot owe the City or County Money: The property owner cannot owe the City or
County any money and ad valorem taxes cannot be delinquent.
Project Re-evaluation: The Applicant shall agree to return to the CRA for project reevaluation
upon request. Examples of the situations requiring re-evaluation include, but are not limited to
the following: Dissatisfaction with a paint test result, removal of false facade or other material to
reveal original building elements or conditions not presented in the original application and ot her
situations discussed in the mandatory pre-application meeting.
Ineligible Expenditures: Ineligible expenses include but are not limited to:
Improvements made prior to Grant approval
Refinancing existing debts
Non-fixed improvements and certain fixtures
Inventory
Sweat equity payments, i.e., reimbursement for applicant's own labor and performance of
renovation work or new construction.
Business Payroll
General periodic maintenance
Work performance that is not consistent with the Design Guidelines for the Areas as
adopted by the Community Redevelopment Agency
Application Procedures and Guidelines
I. Applications under this Grant Program are considered for approval by the CRA at their
quarterly meetings, which is typically held on City Council meeting dates in January,
April, August and October.
Starting Work
The work described in the project application may not be started before grant approval. “The
work” includes all items described in the project appli cation for either grant reimbursement or
matching expenditures. “Starting” includes the following:
The initiation of doing the work on site
Ordering materials
Paying a vendor or contractor a deposit for a quote
“Starting work” does not include:
Hiring a contractor provided that site work (and other work listed above) as described in
the project application has not begun. Being issued a permit for the work, provided that
the work as described above has not started.
No work may begin prior to grant approval by the CRA.
II. Applicants seeking funding for property improvements on structures located within the CRA
District shall submit a completed application to CRA staff four (4) weeks prior to the CRA
meeting. Applicants must follow the adopted Grant Application process listed herein,
including the mandatory pre-application conference and on-site visit in order to be
considered for a Grant Award.
Ill. Completed Applications shall include the following:
1. Application signed by the applicant, who is the property owner.
2. A detailed summary of the scope of work to be performed.
3. A cost estimate from a local contractor broken down into scope of work line items (costs
subject to verification)
4. Color photographs clearly showing existing conditions of the property to be improved.
5. Conceptual plans detailing the scope of work that will be required at the time of
application.
6. Samples of all paint and material colors as well as awning materials to be used on the
building and signage.
7. Applicant shall provide documentation from Planning Department and Building
Department staff that the proposed project appears to meet permit requirements
(available after pre-application meeting)
IV. CRA staff shall review all applications to determine if they meet the criteria for approval and
are in compliance with the CRA Design Guidelines. An applicant whose submission is
incomplete shall be so informed by CRA staff.
V. The approved project must comply with the requirements of the City Code, and applicant
must obtain all necessary permits. Projects receiving funding must begin work within 30
days from receipt of Grant approval notification and must be completed within 1 year, unless
a written request for time extension has been approved by th e CRA.
VI. Applicants shall be notified in writing of all approvals, approvals with conditions, or denials
within one week of the monthly CRA meeting. Applicants are encouraged to attend these
meetings.
VII. Upon CRA grant approval, applicant is asked to place signage recognizing the project
funding partners in a location at the subject property that is viewable to the general public.
This signage, in form of a cling-on sticker, is being furnished by the CRA.
VIII. Any and all unforeseen changes in the scope of work that may arise during the renovation
process must be approved prior to any of that work being initiated or completed.
IX. The applicant shall incur all project costs and may receive reimbursement only after all
improvements have been completed in accordance with the Grant Approval.
X. By applying for this grant and signing the application, property owner agrees:
a. not to alter the project, modify or remove the improvements made in accordance with the
agreement for a period of three (3) years without CRA approval.
b. to maintain the improvements, including landscape materials, made in accordance with
this agreement for a period of three (3) years.
Failure to comply with item X a. may result in the applicant or property owner being asked to
repay the total amount of CRA funds granted for the subject property and failure to comply with
X b. may result in Code Enforcement action.
XI. Costs not included in either the approved scope of work or an approved Change Order
shall not be considered for reimbursement.
XII. Required documentation for reimbursement of project costs must include:
Cancelled checks: all grantee expenditures for the CRA project must be transacted by
check, including both the expenditures for which the grantee is requesting
reimbursement as well as the matching expenditures.
Detailed Invoices: each cancelled check shall be for the payment of a specific, detailed
invoice which lists the individual items of work or materials from the grant budget that
have been completed and are ready for payment.
Contractor statement at the conclusion of the project: a statement signed by the
contractor that the contractor has been paid in full at a specified amount, and that the
contractor and all subcontractors and material suppliers release all liens that may have
been filed for the project.
The contractor and the grantee agree to allow CRA staff and/or their
designees to inspect financial records of the project.
“Before” pictures submitted with the application.
“After” pictures submitted with the reimbursement request of all areas of the completed
project.
For all CRA projects that do not involve a contractor (such as a Small-Scale Improvement
Grant), the following shall apply:
Cancelled checks: all grantee expenditures for the CRA project must be transacted by
check, including both the expenditures for which the grantee is requesting
reimbursement as well as the matching expenditures.
Detailed Invoices or Receipts: each cancelled check shall be for the payment of a
specific, detailed invoice or receipt, which lists the individual items of work or materials
from the grant budget that have been completed (or used and completed) and are re ady
for payment.
The grantee agrees to allow CRA staff and/or their designees to inspect financial records
of the project.
reimbursement request of all areas of the completed project.
Non-compliance with grant reimbursement procedures will result in denial of payment.
XIII. Project costs reimbursement shall be made upon total completion of the project,
presentation of documented costs and final inspection of the proj ect by CRA and Building
Department staff to ensure the work was performed in a professional and workman -like
manner, and in accordance with the specifications of the Grant Approval and the Design
Guidelines. CRA staff will further verify that all permits have been inspected and signed off
by the City's Building inspectors.
XIV. The CRA reserves the right to verify any and all costs associated with design or renovation
work included in the grant application.
THERE IS NO OBLIGATION ON THE PART OF THE CRA TO AWARD A GRANT TO AN
APPLICANT WHO MEETS THE GUIDELINES. A COMPLETED APPLICATION ONLY
PROVIDES THE OPPORTUNITY TO BE CONSIDERED.
GRANT CLOSEOUT FORM:
Contractor Statement This Form Must Be Completed
I, ________________________, the contractor for the CRA project known as
___________________ , located at ___________________________, hereby verify that I have
been paid in full for the work of my company on this project in the amount of
______________________________. My company and ALL sub -contractors and material
suppliers have released any and all liens that have been filed for work performed or materials
supplied for this contract.
_______________________
Signature
_______________________
Printed Name
___________________________________________________________________________
Printed Name of the Contractor Company
___________________________________________________________________________
Street Address
___________________________________________________________________________
Phone
___________________________________________________________________________
E-Mail Address
CITY OF EDGEWATER COMMUNITY REDEVELOPMENT AGENCY
APPLICATION FORM
SMALL-SCALE IMPROVEMENTS GRANT PROGRAM
(Exterior Improvements -Property owners only)
APPLICANT NAME ___________________________________________________________
PROPERTY ADDRESS: _______________________________________________________
TELEPHONE: ______________________ (DAY) _________________________ (EVENING)
EMAIL ADDRESS: ___________________________________________________________
TYPE OF IMPROVEMENT PLANNED: Exterior_______ Painting _______ Landscape_______
Electrical_______ Signage _____ Awning_______ Parking Area _______ Other_______
PROJECT PROPOSAL ON IMPROVEMENTS
All Small-Scale Improvements Grant Applications must be approved by the CRA prior to work
commencing. The following information must be included with the application.
1. Application signed by the applicant, who is the property owner.
2. A detailed summary of the scope of work to be performed.
3. A cost estimate from a local contractor broken down into scope of work line items (costs
subject to verification)
4. Color photographs clearly showing existing conditions of the property to be improved.
5. Conceptual plans detailing the scope of work that will be required at the time of
application.
6. Samples of all paint and material colors as well as awning materials to be used on the
building and signage.
7. Applicant shall provide documentation from Planning Department and Bu ilding
Department staff that the proposed project appears to meet permit requirements
(available after pre-application meeting)
ESTIMATED TOTAL COST OF PROPOSED IMPROVEMENTS: $ _____________________
ESTIMATED AMOUNT OF GRANT ASSISTANCE REQUESTED: $_____________________
ESTIMATED START DATE: _____________________
ESTIMATED COMPLETION DATE: _______________
I UNDERSTAND THAT IN ORDER FOR MY REQUEST FOR GRANT FUNDING TO BE
APPROVED, I MUST AGREE TO THE FOLLOWING CONDITIONS:
1. To follow the design recommendations as approved by the Community Redevelopment
Agency.
2. To adhere to the Application Procedures and Guidelines and the Grant Agreement as
specified.
3. To use local contractors and materials from local suppliers to the greatest extent possible
and that I may perform work as allowed by applicable codes, but will not be compensated
for my time.
That I shall incur all project costs and receive approved grant reimbursement only after:
A. All improvements have been completed.
B. Final Inspection of the improvements is approved.
C. Proof of Payment for project costs has been received.
D. All City Permits (if applicable) have been inspected/finalized by Building staff
4. Funding received under this grant program will be deducted from any future grant
applications I may submit to the CRA
5. Additional improvements or changes not approved will not be funded.
I ACKNOWLEDGE THAT I HAVE RECEIVED AND UNDERSTAND THE DESIGN
GUIDELINES (if applicable), THE SMALL-SCALE IMPROVEMENT GRANT PROGRAM
GUIDELINES AND THE GRANT AGREEMENT.
Applicant Signature:__________________________________________
Print Name: _______________________________________________
Date:__________________________________________